A

CITY COMMISSION

MEETING AGENDA

October 2, 2012 – 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 09/27/12)

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Updates:

10/02/12 @ 3:00 p.m.:

Added as Consent Agenda Item No. 16, adopt Resolution No. 6997, setting a public hearing date of November 13, 2012 regarding the property at 929 Holiday Drive.

10/02/12 @ 10:45 a.m.

Added as Consent Agenda Item No. 15, a request from the Lawrence Memorial Hospital Endowment Association to tie pink ribbons around lamp posts on Massachusetts Street from October 7 – October 29; and
Added a staff memo on parking needs for Douglas County Senior Services and Fire/Medical Station No. 1 to Regular Agenda Item No. 1.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 09/18/12.

2. Receive minutes from various boards and commissions:

Electrical Code Board of Appeals meeting of 08/13/12

Historic Resources Commission meeting of 08/16/12

Planning Commission meeting minutes of 08/20/12

Plumbing Code Board of Appeals meeting of 08/22/12

Sustainability Advisory Board meeting of 07/11/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set bid opening date of October 16, 2012 for the 2012 master Street Tree Project. Staff Memo

b) Award the bid for the Parking Garage Maintenance, Project No. PW1215, to Restoration & Waterproofing, Inc., in the amount of $287,591. Bid Memo

7. Approve Special Event Permit, SE-12-00211, for the Lawrence Flea, a seasonal market and parking to be located on the southwest corner of 8^th & Pennsylvania Street, on October 6, 2012. Submitted by Angela Longhurst for Lawrence Flea. Property owner or record is Tony Krsnich for Ohio Mortgage Investors, LLC. Staff Report

8. Accept dedication of easements for the Minor Subdivision, MS-12-00092, for Grand Addition No. 2, a four-lot division located at 3400 and 3401 Aldrich Street. Submitted by Dean Grob for Jerry Willis, Grand, LLC, property owners of record. Staff Memo & Attachments

9. Authorize the City Manager to execute an agreement with Westar to relocate the substation on the Farmland property. Staff Memo & Attachments

10. Authorize the City Manager to execute a Site Agreement, permitting AT&T to continue to lease space on the City's Sixth Street Water Tower in accordance with the terms of that agreement. Staff Memo & Attachments

11. Authorize the Mayor to sign a Quit Claim Deed to Doug Garber Construction, Inc. for property interests at 3051 O’Connell Road. Staff Memo & Attachments

12. Authorize the Mayor to sign two Subordination Agreements for Donna Logan, 1603 Wedgewood Drive. Staff Memo

13. Receive notification of extension of due diligence period under the Purchase and Sale Agreement between the City (Seller) and North Mass Redevelopment. The extension period runs to October 27, 2013.

14. Approve as “signs of community interest”, a request from Health Care Access to hang bras on the Kansas River bridge railings, and place two signs promoting the “Bras Across the Kaw” breast cancer awareness event near the entrances to the bridges, from October 1 – 14, 2012.

15. Approve as “signs of community interest”, a request from the Lawrence Memorial Hospital Endowment Association to tie pink ribbons on lamp posts on Massachusetts Street, between 6^th and 11^th Streets, and on Clinton Parkway, from October 7 through October 29 to raise awareness and support for breast cancer education and detection.

16. Adopt Resolution No. 6997, setting a public hearing date of November 13, 2012 to review the condition of the dilapidated structure located at 929 Holiday Drive and to consider declaring the structure unsafe and ordering the repair or removal within a specified period of time. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider the following items related to the Lawrence Public Library Expansion Project: Presentation Library Schedule Staff Memo on Parking- Added 10/02/12

a) Consider approving site plan, SP-12-81-11, for the redevelopment of the Lawrence Public Library, 707 Vermont Street, which includes a building expansion and construction of a parking structure. Administrative Determination Report Waiver for Access Points Staff Memo Site Plan Elevations

b) Authorize the release of the parking garage and a portion of the site work for bidding and set a bid date of October 30, 2012. Bid Date Memo

ACTION: Approve site plan SP-12-81-11 for the redevelopment of the Lawrence Public Library and set a bid date of October 30, 2012, if appropriate.

2. Consider the following items regarding the Ninth and New Hampshire Redevelopment Project: (After opening the public hearings, the City Commission will provide direction on the Redevelopment Plan and then continue the consideration of all items to the October 23, 2012 meeting. No formal action on the items is planned.) Staff Memo & Attachments

a) Conduct a public hearing regarding a Redevelopment Plan for the South Project Area Tax Increment Financing (TIF) District.

ACTION: Conduct public hearing, direct staff regarding changes to the Redevelopment Plan, and continue items to the October 23, 2012 City Commission meeting.

b) Conduct a public hearing on the creation of a Transportation Development District (TDD).

ACTION: Conduct public hearing and continue items to the October 23, 2012 City Commission meeting.

3. Receive report from City Auditor on Performance Audit: Financial Indicators.

ACTION: Receive report and direct staff as appropriate.

4. Consider motion to recess into executive session for approximately 45 minutes for the purpose of consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep discussions with the attorneys for the City confidential at this time.

ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Douglas County Senior Services 40^th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m. Invitation

· Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m. Location: Lied Center, 1600 Stewart Drive, West Campus.

· City Commission Meeting scheduled for Tuesday, October 16 has been moved to 5:00 p.m. due to the Presidential Debate that evening.

· City employee United Way luncheon, Wednesday, October 17, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m. Invitation

· City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· City Commission meeting scheduled for October 30 is canceled due to it being the fifth Tuesday of the month.

· City Commission Meeting scheduled for Tuesday, November 6 has been moved to 5:00 p.m. due to the Election.

· City offices closed November 22 and November 23 in observance of the Thanksgiving holiday.

· National League of Cities & Exposition Conference, November 27 – December 1. Location: Boston, MA.

· City Commission meeting scheduled for December 25 is canceled due to the Christmas Holiday.

· City Commission meeting scheduled for January 1 is canceled due to the New Year Holiday.

· There is a City Commission meeting scheduled for January 3, 2013 at 9:00 a.m. and will consist of bill paying and consent agenda items only.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Board of Zoning Appeals/Sign Code Board of Appeals:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

Two positions will expire 09/30/12 and are not eligible for reappointment.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/13.

Hospital Board:

Two positions expire 09/30/12. One is eligible for reappointment to an additional term and one is not eligible for reappointment.

Human Relations Commission:

One position will become vacant 09/30/12 and one vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Joint Economic Development Council:

A new board that will have 12 voting members, with two community members appointed by the City Commission.

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Parks & Recreation Advisory Board:

Three positions expire 12/31/12. Two positions will be eligible for reappointment and one position will become vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/12 and are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/12 and two vacancies for positions that expire 12/31/14. Three additional positions expire 12/31/12 with two of them being eligible for reappointment to additional terms and one becoming vacant.

Sustainability Advisory Board:

Five positions expire 12/31/12. Three positions will be eligible for reappointment to additional terms and two positions will become vacant.