A

CITY COMMISSION

MEETING AGENDA

July 24, 2012 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 07/19/12)

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Updates:

07/23/12 @ 4:45 p.m.:

Added a recognition under Section A; and
Added a staff memo to Regular Agenda Item No. 6 - regarding transcripts for Downtown 2000 TIF Project;

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim July 26, 2012 to be the City of Lawrence, Kansas Celebration of the 22^nd Anniversary of the Americans with Disabilities Act.

2. Recognition of Dimitra Pitsikou as an Honorary Citizen of Lawrence, Kansas.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 07/10/12.

2. Receive minutes from various boards and commissions:

Sustainability Advisory Board meetings of 04/11/12 and 06/13/12

Public Health Board meeting of 05/21/12

Bicycle Advisory Committee meeting of 06/19/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Apply local purchasing preference policy and award bid for eight police patrol vehicles for the Police Department to Laird Noller Automotive for $201,016. Bid Memo & Attachments

b) Authorize the renewal of the City’s annual agreement for Microsoft software maintenance for the period of July 1, 2012 – June 30, 2013 to Software House International for $69,049. Staff Memo

c) Award Bid #B1240 for Contractor Services to Complete Emergency Sanitary Sewer, Force Main, and Air Relief Valve Repairs to Vito’s Plumbing and authorize the City Manager to execute a contract agreement. Bid Memo

d) Authorize the purchase of a 2013 Chevrolet Tahoe for the Fire/Medical Department in the amount of $15,950. The cost is split between the City and the County. Douglas County is purchasing the vehicle off the Kansas City Metro contract and the City will reimburse the County $15,950. Staff Memo

6. Adopt on second and final reading the following ordinances:

a) Ordinance No. 8766, allowing the possession and consumption of alcohol on the public right-of-way (Vermont Street from 7^th Street to the Park Lot 13 entrance) during the Lawrence Public Library Last Bash of Summer event on Thursday, August 2, 2012 from 3:00 – 9:00 p.m.

b) Ordinance No. 8765, allowing the possession and consumption of alcohol on the public right-of-way on the 100 block of E 8^th Street during the Lawrence Busker Fest on August 24 – 26, 2012.

7. Adopt Resolution No. 6982, authorizing the Mayor to sign the application for the 2012 Emergency Solutions Grant (formerly known as Emergency Shelter Grant) from the State of Kansas. 50/50 match funds are provided by partner donations and in-kind contributions. Staff Memo & Attachments

8. Receive and refer to Staff for review an annexation request for two separate properties totaling approximately 24 acres, plus adjacent public right-of-way, located in the southwest quadrant of the intersection of W. 6^th St/Hwy 40 & Kansas Hwy 10 (K-10). Staff Memo & Attachments

9. Approve a Special Event Permit, SE-12-00073, for overflow parking at 1846 Massachusetts Street for the Massachusetts Street Dillon’s grand opening from August 12^th through August 26^th, 2012. Submitted by the Dillon Companies, Inc. Staff Report

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing to consider the vacation of the right-of-way located on the northwest corner of lot 142 on Kentucky Street (commonly known as 1234 Kentucky Street) as requested by property owner St. John Catholic Church. Staff Memo & Attachments

ACTION: Conduct public hearing and approve vacation of the right-of-way located on the northwest corner of Lot 142 on Kentucky Street (1234 Kentucky Street), if appropriate.

2. Conduct public hearing to consider the vacation of the right-of-way located in McConnell Addition, Lot 1 (commonly known as 1111 E. 23^rd Street - McConnell Machinery Co., Inc.) as requested by property owner Doris McConnell. Staff Memo & Attachments

ACTION: Conduct public hearing and approve vacation of the right-of-way located in McConnell Addition, Lot 1 (1111 E. 23^rd Street – McConnell Machinery Co., Inc.), if appropriate.

3. Consider the following items related to 785 Maple Street: Staff Memo & Attachments

a) Conduct public hearing for the dilapidated structure located at 785 Maple Street and consider adopting Resolution No. 6980, declaring the structures unsafe and dangerous and ordering the owner to repair or remove the structure within a specified period of time. Should the property owner fail to comply, the City would contract for the removal of structure.

ACTION: Conduct public hearing and adopt Resolution No. 6980, declaring the structures at 785 Maple Street unsafe and dangerous and ordering the owner to repair or remove the structure within a specified period of time, if appropriate.

b) Conduct public hearing for the exterior yard conditions at 785 Maple Street and consider adopting Resolution No. 6981, declaring the exterior yard conditions to be in violation of the City’s Environmental Code and ordering the property owner to remove all violations within a specified period of time. Should the owner fail to comply, the City would contract for the removal of the exterior yard violations.

ACTION: Conduct public hearing and adopt Resolution No. 6981, declaring the exterior yard conditions at 785 Maple Street to be in violation of the City’s Environmental Code and ordering the property owner to remove all violations within a specified period of time, if appropriate.

4. Receive update on 1106 Rhode Island Street regarding exterior yard and structure code violations. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

5. Consider adoption of proposed Findings of Facts and Conclusions of Law concerning the application for design review of 9-10 LC (9^th and New Hampshire project). Findings of Fact and Conclusions of Law

ACTION: Adopt Findings of Facts and Conclusions of Law, if appropriate.

6. Consider the following items regarding the proposed establishment of a Tax Increment Financing (TIF) district for the 9^th and New Hampshire project: Staff Memo & Attachments Correspondence Transcripts Staff Memo - Added 07/23/12

a) Conduct public hearing;

b) Consider adopting on first reading, Ordinance No. 8768, creating the redevelopment district;

c) Consider adopting on second and final reading, Ordinance No. 8728, removing the property on the east side of the 900 block of New Hampshire from the current Downtown 2000 redevelopment (TIF) district; and

d) Consider adopting Resolution No. 6983, a Resolution of Intent to issue Industrial Revenue Bonds for the project.

ACTION: Conduct public hearing, adopt on first reading, Ordinance No. 8768, adopt on second reading and final reading, Ordinance No. 8728, and adopt Resolution No. 6983, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Public meeting to discuss potential new recreation center, Monday, July 23, 6:30 – 8:00 p.m. Location: Free State High School Auditorium, 4700 Overland Drive.

· Public meeting on organized recycling collection service, Thursday, July 26, 1:30 – 4:00 p.m. Location: City Commission Room, First Floor of City Hall.

· City Commission meeting scheduled for July 31 canceled due to fifth Tuesday.

· Commissioners are invited to participate in the KU Good Neighbor distribution of informational materials to the Oread Neighborhood on Thursday, August 16, from 10:00 a.m. – 12:00 p.m.

· Public meeting on organized recycling collection service, Friday August 24, 10:00 – 11:30 a.m. Location: City Commission Room, First Floor of City Hall.

· City employee appreciation picnic, Saturday, August 25, 5:00 – 8:00 p.m. Location: Broken Arrow Park

· Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Wednesday, September 12. Location: Meadowbrook Apartments. Time: TBD.

· Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m. Location: Lied Center, 1600 Stewart Drive, West Campus.

· City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m. Location: 4-H Grounds, Building 21, 2120 Harper Street.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.

Douglas County Emergency Management Board:

One position expires 07/01/12 and is eligible for reappointment to an additional term.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expired 03/01/12. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Social Services Advisory Board:

Three positions expire 08/31/12. All are eligible for reappointment to additional terms.