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CITY COMMISSION
MEETING AGENDA
October 7, 2014 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 10/02/14)
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Updates:
10/07/14 @ 4:45 p.m.:
- Added correspondence to Regular Agenda Item No. 3 - Receive update on discussions with Wicked Fiber regarding its Economic Development request;
- Added correspondence to Regular Agenda Item No. 5 Appeal of administrative revision to Lawrence Public Library site plan.
10/06/14 @ 4:00 p.m.:
- Added memo to Consent Agenda Item No. 4 Approve licenses;
- Added correspondence to Regular Agenda Item No. 2 Consider site plan for right-of-way permit for 840 Massachusetts Street; and,
- Added correspondence to Regular Agenda Item No. 5 Appeal of administrative revision to Lawrence Public Library site plan.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of October, 2014 as Meet the Blind Month and October 15, 2014 as White Cane Safety Day.
2. Proclaim the month of October, 2014 as Community Planning Month.
3. Proclaim the month of October, 2014 as Sweet Potato Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes of 07/08/14, 07/22/14, 08/05/14, 08/12/14, 08/19/14, 08/26/14, and 09/02/14.
2. Receive minutes from various boards and commissions:
Horizon 2020 Steering Committee meeting of 09/08/14
Sustainability advisory board meetings of 07/09/14 and 08/13/14
Community Development Advisory Committee minutes of 9/11/14.
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerks Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award the construction contract for Bid No. B1433 to Westland Construction, Inc. in the amount of $396,889.00 and authorize the City Manager to execute the construction contract for Project No. UT1312 Bob Billings Parkway Waterline Replacement. Staff Memo & Attachments
b) Authorize the Public Works Street Department and the Utilities Department to seek bids for a backhoe replacement lease through the Citys bidding process. Staff Memo
c) Authorize the purchase of a one-half ton truck from Laird Noller Ford for the amount of $22,481.00. Staff Memo
d) Approve a change order in the amount of $21,014 to Preferred Lawn Services to extend the irrigation at Lawrence VenturePark. Staff Memo
e) Set a bid date of October 28, 2014 for the Master Street Tree Program. Staff Memo
7. Adopt the following ordinance on second and final reading:
a) Ordinance No. 9026, amending City Code Section 6-1711 Mobile Food Vendors to remove the time restriction for Mobile Food Vendors and the limit on the number of Vendors that can be located on properties where the City has approved a Site Plan establishing a location for a Mobile Food Vendor as a permanent or seasonal element of the site.
8. Approve rezoning, Z-14-00314, approximately .269 acres from RM12 (Multi-Dwelling Residential) District to RMO (Multi-Dwelling Residential-Office) District located at 1106 Rhode Island St. Submitted by Hernly Associates on behalf of the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 9042, to rezone (Z-14-00314) approximately .269 acres from RM12 (Multi-Dwelling Residential) District to RMO (Multi-Dwelling Residential-Office) District, located at 1106 Rhode Island. (PC Item 5A; approved 10-0 on 9/22/14) Staff Report & Attachments Site Plan Map of Area Correspondence
9. Approve a Special Use Permit, SUP-14-00326, for Rhody Delahunty Complex for the development of two detached dwelling structures on a single lot in an RM District as required by Section 20-402 of the Land Development Code. The property is located at 1106 Rhode Island. Submitted by Hernly Associates on behalf of the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 9043, for Special Use Permit (SUP-14-00326) for Rhody Delahunty Complex, located at 1106 Rhode Island. (PC Item 5B; approved 10-0 on 9/22/14) Staff Memo & Attachments Correspondence
10. Approve a Special Use Permit, SUP-14-00262, for the Wakarusa Wastewater Treatment Plant, a Major Utility, located on approximately 531 acres at 2300 E 41st St. Submitted by City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 9044, for Special Use Permit (SUP-14-00262) for the Wakarusa Wastewater Treatment Plant, located at 2300 E 41st St. (PC Item 2; approved 9-0-1 on 9/22/14) Staff Memo & Attachments Map of Area
11. Authorize the City Manager to execute a Memorandum of Understanding for the 2014-15 Safe Winter Walkways program. Staff Memo & Attachments
12. Authorize the Mayor to sign Releases of Mortgage for Madeline Mumford, 429 Indiana Street; Rebecca Stakes, 431 Elm Street; and Andrea Welborn and Robert B. Irving, Jr., 508 Louisiana Street. Staff Memo
C. CITY MANAGERS REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a utility easement in the Langston Heights Addition as requested by property owner Bob Santee. Staff Memo & Attachments
ACTION: Conduct public hearing to consider the vacation of a utility easement in the Langston Heights Addition as requested by property owner Bob Santee.
2. Consider approving Site Plan, SP-14-00379, for a use of right-of-way permit to use the adjacent sidewalk similar to a hospitality area for a non-food service related business, for Yantra located at 840 Massachusetts Street. Submitted by Hernly Associates for Ann Murphy, the property owner of record. Staff Memo & Attachments Correspondence Added 10/06/14
ACTION: Consider site plan (SP14-00379) for 840 Massachusetts and approve, if appropriate.
3. Receive update on discussions with Wicked Fiber regarding its Economic Development request. Staff Memo & Attachments Correspondence from Wicked Fiber Additional Correspondence Added 10/07/14
ACTION: Direct staff as appropriate.
4. Consider request from RG Fiber for public right-of-way use and other matters for service within Lawrence. Staff Memo & Attachments Presentation
ACTION: Direct staff, as appropriate.
5. Consider appeal from City staff and Director of Lawrence Public Library decision to administratively revise the site plan (SP-12-81-11) for the Lawrence Public Library/Vermont Street Garage, 707 Vermont St, to add/relocate certain bike racks. Staff Memo & Attachments Correspondence Added 10/06/14
ACTION: Approve revised bicycle parking for the Lawrence Public Library/ Vermont Street Garage, 707 Vermont St, if appropriate.
6. Receive Presentation from City Auditor regarding Performance Audit: 2014 Sidewalk Data. Report
ACTION: Receive report.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· City Commissioners are invited to attend a luncheon celebrating the 25th Anniversary of the Sister City Relationship with Eutin, Germany, Friday, October 3, 12:00 p.m. Location: Carnegie Building, 9th and Vermont Streets, East Room. Lunch is by invitation only.
· City employee appreciation party, Friday, October 3, 4:00 8:30 p.m. Location: Sports Pavilion Lawrence at Rock Chalk Park.
· Police Department Facility Tour, Saturday, October 4, 12:00 4:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· City Commissioners are invited to attend a dinner celebrating the 25th Anniversary of the Sister City Relationship with Eutin, Germany, Sunday, October 5, 4:00 p.m. Location: Circle S. Ranch. Dinner is by invitation only.
· Grand opening for Sports Pavilion Lawrence at Rock Chalk Park, Sunday, October 5, 2:00 4:00 p.m. Location: 100 Rock Chalk Lane.
· Public Officials luncheon, hosted by Black Hills Energy, Wednesday, October 15, 12:00 p.m. 1:30 p.m. Location: Lawrence Public Library. Invitation
· Town Hall meeting regarding police facility, Thursday, October 16, 7:00 8:00 p.m. NEW LOCATION: Liberty Memorial Central Middle School Auditorium, 1400 Massachusetts Street.
· Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18. Time: 10:00 a.m.
· Police Department Facility Tour, Saturday, October 18, 12:00 4:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Police Department Facility Tour, Saturday, October 25, 8:00 a.m. 12:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Welcome Reception for Christina McClelland, Director of Arts and Culture on Monday, November 3, 2014. Location: Lied Center Pavilion, 1600 Stewart Drive. Time: 5:30 p.m. to 6:30 p.m.
· 2014 Phoenix Awards, Saturday, November 2, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· Joint City/County/USD meeting, Monday, November 10, 5:00 6:30 p.m. Location: USD Administrative Offices.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expired 05/31/14.
Board of Zoning Appeals/Sign Code Board of Appeals
Two positions
expire 09/30/14 and both are eligible for reappointment to additional terms.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Hospital Board:
Three positions expire 09/30/14 and all are eligible for
reappointment to additional terms.
Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
Lawrence Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/15.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.