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CITY COMMISSION
MEETING AGENDA
June 24, 2014 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 06/19/14)
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Updates:
06/24/14 @ 3:00 p.m.:
- Added a map of 2014-15 Construction Projects to Regular Agenda Item No. 2 – City Bid No. B1439, Wakarusa Drive, North of Oread West to North of Inverness Drive.
06/20/14 @ 1:45 p.m.:
- Added License to Consent Item No. 7, regarding sidewalk hospitality area for Ingredient/Five Bar & Tables;
- Removed Consent Item No. 9, regarding street event permit, at request of applicant;
- Updated Staff Memo & Attachments, regarding City Bid No. B1439, Wakarusa Drive, North of Oread West to North of Inverness Drive
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Historic Resources Commission meeting of 12/19/13, 01/16/14, 02/20/14, and 03/20/14
Horizon 2020 Steering Committee meeting of 05/12/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Award bid for Project PW1413, Airport Improvements (consisting of safety improvements and upgrades to the lighting and signage systems), to Capital Electric in the amount of $219,745. Bid Memo & Attachments
b) Authorize Mayor to sign Authority to Award Contract and commitment of $45,777.65 in city funds for Project Number PW1302, 9th Street from Avalon to Arkansas. Staff Memo & Attachments
c) Authorize the City Manager to sign a contract with MTS Contracting for $312,700 to complete the Carnegie Building roof and parapet wall restoration and repair project. Staff Memo & Attachments
d) Authorize expenditure of $125,000 for the City share of roof repair and engineering design work at the Bioscience and Technology Business Center (BTBC) west facility at 4950 Research Park Drive. (The City and Douglas County jointly own the building and will share equally in the expenses.) Roof Repair Estimate
e) Approve expenditure of library bond funds for the library return move to 707 Vermont in the amount of $18,445 (library to pay Professional Moving and Storage for the return moving services). Staff Memo
f) Award Bid #B1437 for miscellaneous kitchen equipment for the new recreation facility at Rock Chalk Park, to Muckenthaler, Inc., for a total of $30,920. Bid Memo
g) Approve change order and authorize payment to Bliss Sports for electrical outlets, pickleball striping, and a waterline to the tennis facility being constructed at Rock Chalk Park, for $6,150. Staff Memo
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8995, to rezone (Z-14-00097), approximately 1.7 acres from IG (General Industrial) District to IL (Limited Industrial) District, located at 701 E 19th St. (PC Item 7; approved 9-0 on 5/21/14)
b) Ordinance No. 8996, to rezone (Z-14-00108) approximately 11.66 acres from IL (Limited Industrial) District to GPI (General Public and Institutional Use) District, located at 2900 & 2920 Haskell Ave. (PC Item 9A; approved 8-0-1 on 5/21/14)
c) Ordinance No. 8997, for Special Use Permit (SUP-14-00110), for an Institutional Development Plan for the Lawrence College and Career Center, located at 2900 & 2920 Haskell Ave. (PC Item 9C; approved 8-0-1 on 5/21/14)
d) Ordinance No. 8702, to rezone (Z-06-08-07), approximately 15 acres for Bauer Farm Planned Residential Development from PRD-2 (Planned Residential Development) District to PD-Bauer Farm (Planned Development) District with maximum density limited to 25 dwelling units per acre, located on the north side of W 6th Street between Champion Lane and Folks Road. Rezoning approved by City Commission on 8/28/07. This ordinance is the completion of that rezoning request.
e) Ordinance No. 8998, for Special Use Permit (SUP-14-00049) to continue the bed and breakfast use of the property as Runaway Pony Bed & Breakfast, located at 603 Tennessee St. (PC Item 8; approved 7-2 on 5/21/14)
f) Ordinance No. 9003, allowing the possession and consumption of alcohol on the 700 block of Vermont Street adjacent to the Lawrence Public Library on Thursday June 26, 2014, from 5:00 p.m. – 10:00 p.m., for Sneak Peek Party.
g) Ordinance No. 9006, allowing the sell, possession and consumption of alcohol on 7th Street, between Kentucky Street and Tennessee Street, on Friday, July 4, 2014, from 12:00 p.m. – 11:59 p.m. for the Lawrence Originals July 4th event.
h) Ordinance No. 9007, allowing the sale, possession and consumption alcohol on the 700 block of Vermont Street adjacent to the Lawrence Public Library on Thursday August 7, 2014, from 1:30 p.m. – 11:30 p.m., for the Downtown Film Festival.
7. Approve a Site Plan and License (added 06/20/14), SP-14-00156, for sidewalk hospitality area for Ingredient/Five Bar & Tables located at 945-947 Massachusetts Street. Submitted by Clark Huesemann for 1908 Realty LLC, property owner of record. Staff Report Site Plan
8. Authorize the City Manager to sign a railroad license agreement for the Maple Street Pump Station Project at 6th Street and Maple Street. Staff Memo & Attachments
9. REMOVED BY
APPLICANT Approve a street event
permit for The Sir McLemore Summer Slam Event, Saturday July 26, 2014 involving
a closure of the northbound and southbound lanes of Massachusetts Street
between South Park Street and 9th Street in downtown from 8:00 a.m.
– 9:00 a.m. Staff
Memo & Attachments
10. Approve as “signs of community interest”, a request from the Douglas County Fair Board to place five (5) signs promoting the Douglas County Fair, from July 24 to August 3, 2014. Staff Memo & Attachments
11. Receive request from Paul Werner Architects, on behalf of Lawrence Bank, for the exclusive temporary use of two (2) parking spaces on the south side of East 8th Street, immediately east of Massachusetts Street. Refer request to staff for report.
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider a request to allow increased occupancy during cold weather periods at the Lawrence Community Shelter. SUP-1-3-10, the Special Use Permit for LCS, currently caps the shelter’s occupancy to 125 people. The request is to allow up to 140 guests when nighttime temperatures are 32 degrees or lower. The Lawrence Community Shelter is located at 3655 E. 25th Street. Staff Memo & Attachments
ACTION: Approve request, if appropriate.
2. Receive staff report and consider awarding City Bid No. B1439, Wakarusa Drive, North of Oread West to North of Inverness Drive, to R.D. Johnson Excavating Co., Inc. in the amount of $1,820,016.10. Staff Memo & Attachments - Updated 06/20/14 Map of 2014-15 Construction Projects - Added 06/24/14
ACTION: Award bid, if appropriate.
3. Receive staff report and consider adoption of Ordinances repealing City knife and gun regulations. Criminal Carry Staff Memo & Attachments HB2578 Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 9014, prohibiting the criminal carrying of a weapon and Ordinance No. 9013, repealing the City of Lawrence, Kansas Code 14-406 and 14-408, if appropriate.
4. Receive staff memo on possible names and graphic design options for the new recreation facility at Rock Chalk Park.
ACTION: Direct staff as appropriate.
5. Consider a motion to recess into executive session for 30 minutes for purpose of discussing employer-employee negotiations. The justification for the executive session is to keep these matters confidential at this time. The regular meeting will resume in the City Commission meeting room upon adjournment of the executive session.
ACTION: Approve motion, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List Budget Calendar
1. Consider dates for City/County/School District joint meeting. The School District will be suggesting some possible Wednesday dates.
· Library Sneak Peek, Thursday, June 26, 7:00 p.m. Location: 707 Vermont Street.
· City Commission Study Session, Tuesday, July 8, 3:30 p.m. Location: City Commission Room. Topic: 2015 Budget.
· Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.
· July 29 City Commission meeting canceled.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expired 05/31/14.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Convention & Visitors Bureau Advisory Board:
Five positions expire 07/01/14. Four positions are eligible for reappointment to additional terms and one position will become vacant.
Douglas County Community Corrections Advisory Committee:
Two positions expire 05/31/14 and both are eligible for reappointment to additional terms.
Douglas County Emergency Management Board:
One position expires 07/01/14 and is eligible for reappointment to an additional term.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Two vacancies for positions that expire 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
Public Transit Advisory Committee:
One vacancy for a position that expires 12/31/14.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
One vacancy for a position that expires 12/31/15.