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CITY COMMISSION
MEETING AGENDA
October 28, 2014 – 6:00 p.m.
(Posted on webpage at 4:40 p.m. on 10/23/14)
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Updates:
10/28/14 @ 2:30 p.m.:
- Added a corrected copy of Resolution No. 7096 to Regular Agenda Item No. 2 – regarding the sale of surplus property to off-set cost of police facility.
10/27/14 @ 3:00 p.m.:
- Added a revised memo to Consent Agenda Item No. 6 b – lease of seven vehicles for the Fire/Medical Department; and
- Moved the Executive Session to 6:00 p.m.
EXECUTIVE SESSION (6:00 – 6:30 P.M.)
Consider motion to recess into executive session for 30 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship. The justification is to keep attorney-client matters confidential at this time. The City Commission will resume their regular meeting in the Commission meeting room at the conclusion of the executive session.
ACTION: Approve motion, if appropriate.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Thursday, October 30, 2014 as Lights on Afterschool Day.
2. Proclaim Friday, October 31, 2014 as Halloween Trick-or-Treating Night.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/23/14, 10/07/14, and 10/14/14.
2. Receive minutes from various boards and commissions:
Lawrence Douglas County Bicycle Advisory Committee meeting of 09/16/14
Planning Commission meeting of 09/22/14
Public Health Board meeting of 08/18/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize the purchase of three (3) Motorola MDC Model MW810 for the Fire/Medical Department, from Motorola, for $16,695.50, utilizing the Kansas State Contract. Staff Memo
b) Authorize the three year lease of seven (7) Ford
Explorers for the Fire/Medical Department, from Shawnee Mission Ford, for a
total amount of $215,603.46 $214,469.94.
(Annual payments will be $72,176.20, $71,726.20, and $71,733.20 $71,489.84, plus $7.00 and City owns vehicle).
Revised Staff Memo - Added 10/27/14
c) Authorize the upgrade of Fire/Medical Department wireless equipment used for 911 calls and approve the purchase of equipment for the upgrade to Vital Support, for $28,527.60, utilizing the State of Kansas contract. Staff Memo
d) Authorize the purchase of office furniture for City Hall office reconfiguration from DBI, for $20,211.72, utilizing the State of Kansas contract. Staff Memo
e) Authorize the execution of a purchase agreement with Logic Inc. in the amount of $56,488 for the purchase of one ABB Variable Frequency Drive (VFD) with a five (5) year warranty for the Clinton West Hills #3 pump. Staff Memo
7. Authorize the City Manager to execute an Agreement with Virginia L. Romero, for $23,795.09, for the purchase of three (3) easements and property for right-of-way, for the Wakarusa Wastewater Treatment Plant road improvement project. Staff Memo & Attachments
8. Authorize the City Manager to execute the necessary agreements with Voya to provide stop-loss coverage at the current levels for the City’s Employee Healthcare Plan for 2015 in the amount of $1,031,603 and Cigna for interface fees in the amount of $14,958. Staff Memo
9. Approve Sign Permits for mural installations at the Lawrence Community Shelter and New York Elementary School, as recommended by the Lawrence Cultural Arts Commission. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct a public hearing on the unsafe two-story porch structure located at 608 Kentucky Street and consider adopting Resolution No. 7095, declaring the front porch structure to be unsafe and dangerous, and ordering the owner to complete substantial structural repairs or to initiate demolition and removal of the porch within a specified period of time. Should the property owner fail to comply, the City would contract for the removal of the structure. Staff Memo & Attachments
ACTION: Conduct public hearing. Adopt Resolution No. 7095, declaring the front porch structure to be unsafe and dangerous, and ordering the owner to complete substantial structural repairs or to initiate demolition and removal of the porch within a specified period of time, if appropriate.
2. Consider adoption of Resolution No. 7096 (corrected 10/28/14), providing that the City shall off-set all of the cost of acquiring the Hallmark site for a police facility by the sale of surplus real estate within its inventory.
ACTION: Adopt Resolution No. 7096, if appropriate.
3. MOVED TO 6:00 P.M. Consider motion to
recess into executive session for 30 minutes for the purpose of consultation
with attorneys for the City deemed privileged in the attorney-client
relationship. The justification is to keep attorney-client matters
confidential at this time. The City Commission will resume their regular
meeting in the Commission meeting room at the conclusion of the executive
session.
ACTION:
Approve motion, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Police Department Facility Tour, Saturday, October 25, 8:00 a.m. – 12:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Material Recovery Facility opening event, Tuesday, October 28, 4:00 p.m. Location: HAMM MRF.
· 2014 Phoenix Awards, Saturday, November 2, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· Welcome Reception for Christina McClelland, Director of Arts and Culture on Monday, November 3, 2014. Location: Lied Center Pavilion, 1600 Stewart Drive. Time: 5:30 p.m. to 6:30 p.m.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· Joint City/County/USD meeting, Monday, November 10, 5:00 – 6:30 p.m. Location: USD Administrative Offices.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13, two vacancies for positions that expired 09/30/14, and one vacancy for a position that expires 09/30/15. One additional position expired 09/30/14 and is eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/14 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
Lawrence Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/15.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.