CITY COMMISSION

MEETING AGENDA

May 19, 2015 – 3:00 p.m.

(Posted on webpage at 2:15 p.m. on 05/14/15)

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Updates:

05/19/15 @ 2:20 p.m.:

• Updated the Study Session Agenda;
• Added correspondence to Regular Agenda Item No. 1 – presentation from Justice Matters;
• Added additional correspondence to Regular Agenda Item No 2 – rezoning of 804 Pennsylvania Street; and
• Deferred for two weeks and added additional correspondence to Regular Agenda Item No. 3 – demolition of structure at 630 E. 8^th Street.

05/18/15 @ 04:40 p.m.:

• Updated the Study Session Agenda;
• Added as Consent Agenda Item No. 11 – a request for a “sign of community interest” to be located at 2920 Haskell Avenue;
• Deferred Regular Agenda Item No. 5 – 2014 Comprehensive Annual Financial Report;
• Updated the Future Agenda Items Memo; and
• Updated the City Commission Work Plan.

05/15/15 @ 3:00 p.m.:

• Added 2014 Comprehensive Annual Financial Report, CAFR Communication Letter, and CAFR Management Letter to Regular Agenda Item No. 5.

A.        STUDY SESSION (3:00 – 5:15 p.m.):

1.       City Commission Study Session on 2016 Budget.  Materials will be posted as soon as they are available. Agenda - Updated 05/19/15

After a short break, the City Commission will resume its regular meeting

at approximately 5:45 p.m.

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

1.       Presentation of the 2015 Lawrence Cultural Arts Commission Community Art Grant Awards.

2.       Proclaim the week of May 17 – 23, 2015 as Public Works Week.

C.        CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1.       Receive minutes from various boards and commissions:

Horizon 2020 Steering Committee meeting of 04/20/15

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3.       Approve appointments as recommended by the Mayor.

4.       Bid and purchase items:

a)       Award Bid No. B1533 – 40 Front Load Dumpsters for the Solid Waste Division, to Wastequip, for $17,900.   Bid Memo

5.       Adopt on second and final reading, the following ordinances:

a)       Ordinance No. 9108, to rezone (Z-15-00063) approximately .2689 acres from CS (Commercial Strip) District to RS5 (Single-Dwelling Residential) District, located at 832 Ohio Street. (PC Item 1; approved 9-0 on 4/20/15) 

b)       Ordinance No. 9109, for a Special Use Permit (SUP-15-00065), for Lake View Villas @ Alvamar, a residential development including 11 existing four-plex buildings, 8 proposed duplex buildings and 24 detached dwelling units on approximately 16 acres, located at 2250 Lake Pointe Drive. (PC Item 2; approved 9-0 on 4/20/15)

6.       Approve a revised temporary use of right-of-way street event permit for the 2015 Tour of Lawrence for the additional closure of city parking lot #14 on Friday June 26, 2015 from 3:00 p.m. to 11:59 p.m.  Staff Memo & Attachments

7.       Receive application for industrial revenue bond financing for the purpose of accessing a sales tax exemption certificate for materials used in construction for a project at 800 New Hampshire (the former Pachamama’s building).  Refer to the Public Incentives Review Committee for a recommendation.

8.       Authorize payment of $120,000 to Johnson County for City support of the K-10 Connector transit service.   Staff Memo & Attachments

9.       Authorize the Mayor to sign Releases of Mortgage for Daryl L. Jones, 2732 Maverick Lane and Jamie Edwards, 3315 W. 18^th Street.   Staff Memo

10.     Authorize the Mayor to sign a Subordination Agreement for Clayton McHenry, 936 Pennsylvania.   Staff Memo

11.      Approve as a “sign of community interest”, a request from the Lawrence Workforce Center to place a temporary free-standing sign in the City right-of-way, south of the drive entrance to 2920 Haskell Avenue, for a period of 120 days. Staff Memo & Attachments

D.        CITY MANAGER’S REPORT:          Report & Attachments

E.         PUBLIC COMMENT:

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

F.         REGULAR AGENDA ITEMS:          

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

1.       Receive presentation by Justice Matters.   Correspondence - Added 05/19/15

ACTION:      Receive presentation, if appropriate.

2.       Consider approving rezoning, Z-15-00022, approximately 0.27 acres from CS-UC (Commercial Strip with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District with modification to the zoning restriction to permit a bar use without a food sales requirement, located at 804 Pennsylvania St. Submitted by Flint Hills Holdings on behalf of Ohio Mortgage Investors LLC, property owner of record. Consider adopting on first reading, Ordinance No. 9101, to rezone (Z-15-00022) approximately 0.27 acres from CS-UC (Commercial Strip with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District with modification to the zoning restriction to permit a bar use without a food sales requirement, located at 804 Pennsylvania St. (PC Item 4; approved 6-2 on 3/23/15) Staff Report Map of Area Ordinances PC Minutes of 03/23/15 CC Minutes of 10/22/13 Correspondence - Updated 05/19/15

ACTION:      Approve rezoning (Z-15-00022) approximately 0.27 acres from CS-UC (Commercial Strip with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District with modification to the zoning restriction to permit a bar use without a food sales requirement, located at 804 Pennsylvania St. Adopt on first reading, Ordinance No. 9101, if appropriate.

3.       DEFERRED FOR TWO WEEKS.  Consider applicant appeal in accordance with 20-308(g) of the Land Development Code of the Historic Resources Commission’s denial of the demolition application for the structure located at 620 E 8^th Street. The Historic Resources Commission determined that as proposed, the demolition application does not meet the intent of the Design Guidelines 8^th and Penn Neighborhood Redevelopment Zone for the 8^th and Pennsylvania Urban Conservation Overlay District.   Staff Memo Staff Report Staff Denial Letter Applicant Appeal Demolition Permit Application HRC Action Summary HRC Minutes 03/26/15 Correspondence - Updated 05/19/15

ACTION: Direct staff, as appropriate.

4.       Receive presentation and consider adopting Resolution No. 7120, adopting the coordinated 2015 Intelligent Transportation Systems Architecture Plan.    Staff Memo & Attachments

ACTION:      Direct staff, as appropriate.

5.       DEFERRED.  Receive presentation from staff on the Comprehensive Annual Financial Report.   Staff Memo 2014 Comprehensive Annual Financial Report - Added 05/15/15 CAFR Communication Letter - Added 05/15/15 CAFR Management Letter -- Added 05/15/15

ACTION:      Receive presentation and direct staff as appropriate.

6.       City Manager recruitment discussion.

ACTION:      Direct staff as appropriate.

G.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments - Updated 05/18/15

H.        COMMISSION ITEMS: City Commission Work Plan - Updated 05/18/15

I.         CALENDAR:   Meeting List

· Public input meeting on budget, Thursday, May 14, 6:30 – 8:30 p.m.  Location:  Jayhawk Room, Fire Station No. 5, 1911 Stewart Avenue.

· Fallen Officer Memorial, Friday, May 15, 9:00 a.m.  Location:  Investigations and Training Center, 4820 Bob Billings Parkway, near the flag pole.

· Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Monday, May 18, 6:00 p.m.  Location:  The Bourgeois Pig.

· City Commission Study Session, Tuesday, May 19, 3:00 – 5:00 p.m.  Location:  City Commission Room.  Topic:  2016 Budget.

· National Public Works Week employee luncheon, Thursday, May 21, 12:00 – 1:30 p.m.  Location:  Street Division, 1120 Haskell Avenue.

· City offices closed, Monday, May 25, in observance of Memorial Day.

· City Commission Study Session, Tuesday, May 26, 3:00 – 5:00 p.m.  Location:  City Commission Room.  Topic:  Goals – Public Safety and Mental Health.

· 9^th Street Corridor Citizen Advisory Committee meeting, Wednesday, May 27, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

· Economic Development Corporation, Investors Meeting, Thursday, May 28, 7:30 a.m.  Location:  Eldridge Hotel, Crystal Ballroom.

· Firefighter Recruit Graduation, Thursday, May 28, 6:00 – 7:30 p.m.  Location:  Oread Hotel, Hancock Room.

· Parks & Recreation Kickoff to Summer BBQ, Friday, May 29, 11:30 a.m. – 1:00 p.m.  Location:  South Park by the Bandstand.

· City Commission Study Session, June 2, 3:00 – 5:00 p.m.  Location:  City Commission Room.  Topic:  Goals – Infrastructure and Non-Motorized Transportation/Public Transit

· Lawrence Police Academy Swearing In Ceremony, Friday, June 5, 8:30 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

· City Commission Study Session, June 9, 3:00 – 5:00 p.m.: Location:  City Commission Room.  Topic:  Goals – Affordable Housing and Economic Development.

· Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Thursday, June 11, 12:00 p.m.  Location:  Merchants Pub & Plate.

· Juneteenth Celebration, Saturday, June 13, 10:00 a.m. – 9:00 p.m.  Location:  South Park.

· Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Monday, June 15, 6:00 p.m.  Location:  Six Mile Tavern.

· City Commission Study Session, June 16, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  Revenue Forecast and Outside Funding Requests.

· City Commission Study Session, June 23, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  CIP/Draft Survey Results.

· 9^th Street Corridor Citizen Advisory Committee meeting, Wednesday, June 24, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

· City Commission meeting scheduled for June 30 is canceled due to it being the fifth Tuesday of the month.

· City Commission Study Session, July 7, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  2016 Recommended Budget.

· City Commission Study Session, July 14, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  Outside Funding Requests.

· Justice Matters meeting on affordable housing, Friday, July 17, 9:00 a.m.  – 2:30 p.m.  Location:  Carnegie Building. 

· 9^th Street Corridor Citizen Advisory Committee meeting, Wednesday, July 29, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

· 9^th Street Corridor Public Presentation, Wednesday, August 19, 7:00 - 9:00 p.m. Lawrence Public Library Auditorium.  Topic:  Complete Street Document.

· 2015 International Association for Public Participation Conference, September 9 – 11.  Location:  Portland Oregon.

· 9^th Street Corridor Citizen Advisory Committee meeting, Wednesday, October 28, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

· 9^th Street Corridor Public Presentation, Wednesday, November 18, 7:00 p.m. New York Elementary.  Topic:  Design Development.

May 2015
Sun	Mon	Tue	Wed	Thu	Fri	Sat
31					1	2
3	4	5	6	7	8	9
10	11	12	13	14	15	16
17	18	19	20	21	22	23
24	25	26	27	28	29	30

June 2015
Sun	Mon	Tue	Wed	Thu	Fri	Sat
	1	2	3	4	5	6
7	8	9	10	11	12	13
14	15	16	17	18	19	20
21	22	23	24	25	26	27
28	29	30

*dates in bold indicate City Commission meeting dates

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.

Contractor Licensing Board:

One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/18.

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.

Human Relations Commission:

One vacancy for a position that expires 09/30/15.

Joint Economic Development Council:

One vacancy for an at-large position that expires 10/31/15.

Lawrence Alliance:

Three vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.

Lawrence Citizens Advisory Board:

Two additional positions expired 03/01/15 and are eligible for reappointment.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.

Mechanical Board of Appeals:

One position expired 03/31/14. Eligibility requirements exist for this board.

Pedestrian-Bicycle Issues Task Force:

This is a new task force, established by Resolution No. 7106, adopted on March 24, 2015.  Eleven members of the pubic shall be appointed to this task force.

Public Incentive Review Committee:

One vacancy for a position that expires 01/31/16. This position is designated for a representative recommended by the Sustainability Advisory Board.

Sales Tax Audit Committee:

One position expired 04/30/15 and is eligible for reappointment.

Sister Cities Advisory Board:

Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.

Traffic Safety Commission:

One vacancy for a positon that expires 04/30/18.