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CITY COMMISSION
MEETING AGENDA
August 19, 2014 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 08/14/14)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/06/14, 05/13/14, 05/20/14, and 05/27/14.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 07/24/14
Historic Resources Commission meetings of 04/17/14, 05/15/14, and 06/19/14
Horizon 2020 Steering Committee meeting of 07/28/14
Mental Health Board meeting of 06/24/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set a Bid Date of September 16, 2014 for Bid No. 1449, Project UT1416, Kaw Water Treatment Plant Roof Replacement. Staff Memo & Attachments
b) Authorize the City Manager to execute RFC # 024 and #025 to the construction contract with Emery Sapp & Sons for Project UT1205 – Contract 1, South Lawrence Trafficway Sanitary Sewer Relocations, increasing the contract amount by $80,400.97. Staff Memo & Attachments
c) Authorize the City Manager to execute the Engineering Services Agreement with Bartlett & West for the Solid Waste Facility on Kresge Road in the amount of $157,038. Staff Memo & Attachments
d) Authorize the City Manager to sign an agreement with Airport Development Group for construction engineering services in the amount of $27,000 and approve additional costs for Federal Aviation Administration flight inspection of the runway lighting in the amount of $7,050. Staff Memo & Attachments
e) Authorize Westar to construct an underground electric distribution line at Lawrence VenturePark for City share of $100,000 paid from special assessment benefit district Staff Memo & Attachments
6. Adopt on first reading, the following ordinances:
a) Ordinance No. 9026, amending City Code Section 6-1711 Mobile Food Vendors to remove the time restriction for Mobile Food Vendors and the limit on the number of Vendors that can be located on properties where the City has approved a Site Plan establishing a location for a Mobile Food Vendor as a permanent or seasonal element of the site. Staff Memo & Attachments
b) Ordinance No. 9028, adopting the 2014 Standard Traffic Ordinance, Edition 2014. Staff Memo
7. Adopt Resolution No. 7086, authorizing the issuance of bonds in the amount of $1 million for the Bob Billings Parkway and Kansas Highway 10 Interchange, Project No. PW1122. Staff Memo & Attachments
8. Authorize the Mayor to sign the necessary supplemental Kansas Department of Transportation forms committing the City of Lawrence’s match for the Transportation Enhancement project for the Breezedale Monuments Restoration. Staff Memo & Attachments
9. Approve a street event permit for the closure of Massachusetts Street between North Park Street and South Park Street on Sunday, September 7, 2014 from 7:00 a.m. – 6:00 p.m. for the annual Fall Arts and Crafts Festival. Staff Memo & Attachments
10. Approve a street event permit for the Lawrence Old Fashion Christmas Parade to close various streets downtown on Saturday, December 6, 2014 from 11:00 a.m. to 12:15 p.m. Staff Memo & Attachments
11. Approve a street event permit for the closure of the 100 block of W. 8th Street from 11:00 a.m. to 11:00 p.m. on Saturday, October 4, 2014 for the Jefferson’s Boys and Girls Club Block Party and adopt on first reading, Ordinance No. 9033, allowing the sale, possession and consumption of alcohol in the 100 block of W. 8th Street during the event. Staff Memo & Attachments
12. Approve a street event permit for the use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown, from 6:00 a.m. – 6:25 a.m. on Monday, September 1, 2014 for The Run to Free 5K. Staff Memo & Attachments
13. Approve a street event permit for the use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown, from 10:00 a.m. – 11:00 a.m. on Sunday, September 7, 2014, for The Circle of Sisterhood 5K. Staff Memo & Attachments
14. Authorize the City Manager to execute a $75,000 grant from the Kansas Creative Arts Industries Commission for cultural planning activities. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the following items related to the 2014 Bike MS event: Staff Memo & Attachments
a) Conduct a public hearing.
b) Consider approving a street event permit for the closure of Massachusetts Street, from South Park Street to North Park Street and North Park Street (Massachusetts to Vermont) on Saturday, September 13, 2014 at 5:00 a.m. to Sunday, September 14, 2014 at 12:00 p.m., and no parking on North Park Street from Massachusetts Street to Vermont Street on Thursday, September 11, 2014 at 5:00 a.m. to Sunday, September 14, 2014 at 12:00 p.m., and closure of the Community Center parking lot #7 on Saturday, September 13, 2014 at 6:00 a.m. to Sunday, September 14, 2014 at 12:00 p.m., and no parking on W. South Park Street Saturday, September 13, 2014 at 5:00 a.m. to Sunday, September 14, 2014 at 12:00 p.m..
c) Consider adopting on first reading, Ordinance No. 9023, allowing the sale, possession, and consumption of alcohol on Saturday, September 13, 2014 at 5:00 a.m. to Sunday, September 14, 2014 at 12:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street associated with the 2014 Bike MS Event; provided the sale, possession and consumption are pursuant to City of Lawrence and State of Kansas law.
ACTION: a) Conduct public hearing;
b) Approve street event permit for the closure of Massachusetts Street, from South Park Street to North Park Street, and North Park Street from 5:00 a.m. Saturday, September 13, 2014 to 12:00 p.m. on Sunday, September 14, 2014; no parking on North Park Street from Massachusetts Street to Vermont Street from 5:00 a.m. Thursday, September 11, 2014 to 12:00 p.m. on Sunday, September 14, 2014, and no parking on W. South Park Street from 5:00 a.m. on Saturday, September 13, 2014 to 5:00 to 12:00 p.m. on Sunday, September 14, 2014; and
c) Adopt on first reading, Ordinance No. 9023, allowing for the sale, possession, and consumption of alcohol from 5:00 a.m. Saturday, September 13, 2014 to 12:00 p.m. Sunday, September 14, 2014 in South Park and on Massachusetts Street, between North Park and South Park Streets, during the 2014 Bike MS event, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List Budget Calendar
· Elected officials luncheon with Planning Commission, Friday, August 15, 12:00 p.m. Location: City Commission Room.
· Joint City/County/School District meeting, Wednesday, August 20, 4:00 p.m. Location: Douglas County Offices.
· City offices closed Monday, September 1 in observance of Labor Day.
· Lawrence Schools Foundation Community Education Breakfast, Friday, September 5, 7:30 – 9:00 a.m. Location: Lawrence Holidome.
· Butterfly Garden dedication, Saturday, September 6, 8:30 a.m. Location: Lawrence Public Library, 707 Vermont Street.
· Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Thursday, September 11, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments (Bob Billings Parkway and Crestline Drive) Invitation
· Luncheon celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 3.
· Dinner celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 5.
· Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18. Time: TBD.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expired 05/31/14.
Board of Zoning Appeals/Sign Code Board of Appeals
Two
positions expire 09/30/14 and both are eligible for reappointment to additional
terms.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Hospital Board:
Three positions expire 09/30/14 and all are eligible for
reappointment to additional terms.
Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
Lawrence Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/15.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.