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CITY COMMISSION

MEETING AGENDA

September 11, 2012 – 6:35 p.m.

(Posted on webpage at 4:50 p.m. on 09/06/12)

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Updates:

09/07/12 @ 3:00 p.m.:

Added a proclamation for POW/MIA Recognition Week.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of student delegation from Lawrence’s Sister City, Eutin, Germany.

2. Proclaim the week of September 16 – 22, 2012 as Just Food Fight Hunger Week.

3. Proclaim the week of September 16 – 22, 2012 as POW/MIA Recognition Week and Friday, September 21, 2012 as POW/MIA Recognition Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

2. Approve licenses as recommended by the City Clerk’s Office.

3. Bid and purchase items:

a) Award bid for one (1) side load refuse trucks for Public Works Department to Downing Sales and Service for $168,565. Bid Memo & Attachments

b) Approve sale of surplus equipment on Gov Deals. Staff Memo

c) Approve purchase of truck chassis from Olathe Ford off the Metro purchasing bid for $63,889. Bid Memo

4. Adopt on second and final reading, the following ordinances:

a) Ordinance No. 8767, Ordinance No. 8786, and Ordinance No. 8787, correcting ordinances for rezonings Z-8-14-09, Z-8-15-09, and Z-8-16-09 for property located at the SE corner of Kasold and W 31^st Street curve, 3309 W 31^st Street. The ordinances will replace previously adopted and published Ordinance No. 8472, Ordinance No. 8473, and Ordinance No. 8474 to correct a clerical error and to maintain consistency with established policy regarding overlay zoning designations.

b) Ordinance No. 8783, to rezone (Z-12-00020) approximately .25 acres from IG (General Industrial) to CS (Strip Commercial), located at 444 - 446 Locust Street. (PC Item 2; approved 8-0 on 8/20/12)

c) Ordinance No. 8784, to rezone (Z-12-00029) approximately 11.93 acres from PRD (Planned Residential Development) and CO (Office Commercial) to RM24 (Multi-Dwelling Residential), located at the northwest corner of W. 6^th Street and Congressional Drive and currently addressed as 525 Congressional Drive. (PC Item 3; approved 8-0 on 8/20/12).

d) Ordinance No. 8785, for Text Amendment (TA-12-00023) to the City of Lawrence Land Development Code to amend uses in the Hospital (H) District, to change all P uses (Permitted Uses) to A uses (Accessory Uses) to identify the Hospital use as the only principal use in this district and all other uses allowed in this district to be accessory to the this principal use. (PC Item 5; approved 6-0-2 on 8/20/12). Incorporation by Reference

5. Adopt Resolution No. 6991, directing and ordering a public hearing on September 25, 2012, concerning the advisability of constructing an additional parking level on the parking garage at 707 Vermont Street and other necessary and appropriate improvements. Staff Memo & Attachments Notice of Public Hearing Fact Sheet

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct note and bond sale. Consider adopting the City of Lawrence Debt Guidelines. Note and Bond Sale Staff Memo & Attachments Debt Guidelines Staff Memo & Attachments

ACTION: Review bids received. Approve sale of bonds and notes to the lowest responsible bidder. Adopt Resolution No. 6992, authorizing the sale of $24,400,000 in general obligation notes. Declare an emergency and adopt on first and second reading, Ordinance No. 8789 and Ordinance No. 8790 and adopt Resolution No. 6993 and Resolution No. 6994, authorizing the sale of $8,040,000 and $3,595,000 in general obligation bonds, if appropriate.

ACTION: Adopt City’s Debt Guidelines, if appropriate.

2. Conduct a public hearing regarding the sale of alcohol at the Color Run and consider adopting on first reading, Ordinance No. 8788, allowing possession and consumption of alcohol on the public right-of-way. Staff Memo & Attachments

ACTION: Conduct public hearing and find that the proximity of the sale of alcohol at the event is not adverse to the public welfare or safety, grant a distance limitation waiver, and adopt on first reading, Ordinance No. 8788, allowing possession and consumption of alcohol on the public right-of-way, if appropriate.

3. Reconsider Comprehensive Plan Amendment, CPA-6-5-09, to Horizon 2020 – Chapter 14 to include the Northeast Sector Plan. Adopt on first reading, Joint City Ordinance No. 8748/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-6-5-09) to Horizon 2020 – Chapter 14 to include the Northeast Sector Plan. (PC Item 4; approved 7-2 on 4/23/12) Staff Memo Approved Draft 05/21/12 PC Information 04/23/12 PC Information 01/23/12 PC Information 12/12/11 PC Information BOCC 06/13/12 Meeting Minutes Maps Correspondence

ACTION: Approve Comprehensive Plan Amendment (CPA-6-5-09) and adopt on first reading, Joint City Ordinance No. 8748/County Resolution No. ____, if appropriate.

4. Receive draft 2012 Plan for the Establishment of an Organized Recycling Collection Service and receive draft Request for Proposals for a city-wide, single-stream recycling collection service and authorize distribution of RFP. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

5. Consider motion to recess into executive session for approximately 45 minutes for the purpose of consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep discussions with the attorneys for the City confidential at this time.

ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Consider canceling the December 25, 2012, and the January 1, 2013, City Commission meetings and establishing a meeting for Thursday, January 3, 2013, 9:00 a.m. (short meeting bill paying and consent agenda only).

· United Way Fund Raiser Dunk Tank, Wednesday, September 12, 1:30 – 2:30 p.m. behind City Hall.

· Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Wednesday, September 12. Location: Meadowbrook Apartments. Time:

5:00 – 8:00p.m.

· Public meeting regarding the 700 Vermont parking garage project, Tuesday, September 18, 7:30 a.m. Location: Lawrence Arts Center, Theatre room.

· US 59 Ribbon Cutting, September 18, 10:00 a.m. Location: Intersection of US 56 and US 59 Highways.

· Public meeting regarding the 700 Vermont parking garage project, Thursday, September 20, 7:30 a.m. Location: Lawrence Arts Center, Theatre room.

· Lawrence Schools Foundation Breakfast, Friday, September 21. Location: Lawrence Holidome, TBD.

· Retirement reception for Captain James Ens, Lawrence Douglas County Fire Medical Department, Friday, September 21, 2:30 – 4:00 p.m. Location: Jayhawk Conference Room, Fire Station No. 5, 1911 Stewart Avenue. Invitation

· Commissioners are invited to the East Lawrence Neighborhood Association block party, Saturday, September 22, 5:00 – 7:00 p.m. Location: Hobbs Park.

· Public meeting regarding Bob Billings Parkway/K-10 Interchange, Monday, September 24, 5:00 – 7:00 p.m. Location: Langston Hughes Multipurpose Room.

· Douglas County Senior Services 40^th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m.

· Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m. Location: Lied Center, 1600 Stewart Drive, West Campus.

· City employee United Way luncheon, Wednesday, October 17, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m.

· City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· City Commission meeting scheduled for October 30 is canceled due to it being the fifth Tuesday of the month.

· National League of Cities & Exposition Conference, November 27 – December 1. Location: Boston, MA.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

Two positions will expire 09/30/12 and are not eligible for reappointment.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Hospital Board:

Two positions expire 09/30/12. One is eligible for reappointment to an additional term and one is not eligible for reappointment.

Human Relations Commission:

One position will become vacant 09/30/12 and one vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Joint Economic Development Council:

A new board that will have 12 voting members, with two community members appointed by the City Commission.

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Three vacancies for positions that expire 12/31/12, and 12/31/14.