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CITY COMMISSION
MEETING AGENDA
November 4, 2014 – 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 10/30/14)
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Updates:
11/04/14 @ 9:50 a.m.:
- Updated the appointment memo on Consent Agenda Item No. 4.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Monday, November 10, 2014 as Celebrate Marine Corps Birthday.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Aviation Advisory Board meetings of 04/23/14 and 05/14/14
Horizon 2020 Steering Committee meeting of 10/13/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments (updated 11/04/14) as recommended by the Mayor.
5. Bid and purchase items:
a) Award Bid No. B1455; Water and Wastewater Treatment Chemicals for 2015, to the bidders marked by a triple asterisk (***) on the bid summary. Bid Memo & Attachments
b) Authorize the City Manager to execute a Professional Services Agreement with Belinda Sturm for technical and professional consulting services for $37,800, with an option to extend annually at an adjusted rate for up to four (4) additional years. Staff Memo
c) Award the purchase and installation of 180 street trees to Rosehill Gardens at a total price of $42,300. Bid Memo
6. Approve contract with Iteris Inc. for Regional Intelligent Transportation Systems (ITS) Architecture Update Project. This contract is between the City of Lawrence (on behalf of the Metropolitan Planning Organization) and Iteris Inc. for ITS services in support of the development of a new updated Regional ITS Architecture for the Lawrence-Douglas County Region. Staff Memo & Attachments
7. Authorize staff to negotiate an Engineering Services Agreement with BG Consultants for Preliminary Engineering Services for Project UT1421 Kaw WTP Field Operations Building Expansion. Staff Memo
8. Authorize the Mayor to sign a Release of Mortgage for Angela Reinking, 1826 New Hampshire Street. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. None.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· 2014 Phoenix Awards, Saturday, November 2, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· Welcome reception for Christina McClelland, Director of Arts and Culture on Monday, November 3, 2014. Location: Lied Center Pavilion, 1600 Stewart Drive. Time: 5:30 p.m. to 6:30 p.m.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· Joint City/County/USD meeting, Monday, November 10, 5:00 – 6:30 p.m. Location: USD Administrative Offices.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· Lawrence Douglas County Investor Meeting, Tuesday, November 18, 7:30 – 9:00 a.m. Location: The Eldridge Hotel, Crystal Ballroom. Invitation
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13, two vacancies for positions that expired 09/30/14, and one vacancy for a position that expires 09/30/15. One additional position expired 09/30/14 and is eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/14 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.