Memorandum

City of Lawrence

Public Works

TO:	Mark Thiel
FROM:	Steve Bennett
CC:	Charles Soules
DATE:	March 03, 2015
RE:	Capital Improvement Program for Facilities & Structures Division

The Facilities and Maintenance Division reviews their CIP program every year. Repairs are reviewed and assigned to the CIP spreadsheet. The highest priority items are then request to be included in the City of Lawrence Capital Improvement Plan for 2016.

Staffs main priorities are being submitted for your consideration. There are many buildings and structure repairs to be completed, but we have identified the following as the most urgent.

The staff updates a five-year improvement plan regularly. Items are then reviewed for urgency and safety. This division works on numerous buildings throughout the City of Lawrence, and tries to maintain them all equally.

The Top Priority for the Facilities and Maintenance Division are list below:

	Project	Estimated Costs	Description
1	Fire/Med #3 -  Roof Replacement, 3708 W. 6th	140,000	Replace the entire roof; we have tried numerous times to repair the roof. It has many leaks.
2	Fire/Med #5 - Redesign drainage area by dorms on west side of building	18,000	Water is infiltrating the west wall and getting into the dorm area.
3	Senior Center - elevator rehabilitation	70,000	Elevator is unreliable, can’t get a service contract because of age. Replaced the pump in 2015 to keep it running.
4	Fire/Med #5 - Drainage and sidewalk repairs east side	50,000	Removal and redesign Concrete walk on east side of Fire Station. Funnels water into building.
5	Community Health Building - replace boilers	200,000	Replace all boilers. Old and obsolete. No repair parts available.
6	Community Health Building - Chiller replacement	150,000	Original Chiller, unreliable and energy inefficient.
7	Community Health Building -Stabilization	20,000	Building has an area where the ground floor is settling.
8	Lawrence Municipal airport - asphalt repairs	100,000	The apron and taxi areas around the hangers have deteriorated.
9	Senior Center - seal and tuck point exterior	180,000	Seal and tuck point entire building. Tuck pointing has deteriorated and bricks are cracked or missing. Water is penetrating the building.
10	Senior Center - HVAC compressor replacement	60,000	The compressors are old, constant repairs needed. Very energy inefficient.
	Top Priority Total	$988,000.00

Additional Maintenance Items needed:

	Project	Estimated Costs	Description
11	Salt dome West 40 – roof replacement	150,000	Replace the roof the salt dome. Roof is in bad condition. This has been put off for the last couple of years.
12	City Hall – misc. concrete repairs	30,000	Concrete around City Hall has cracked and settled.
13	Vehicle Maintenance Garage -furnace	10,000	Replace main furnace for the garage. This is a large heater that operates when the overhead doors are opened to keep the building heated.
14	Vehicle Maintenance Garage -overhead heaters	30,000	Replace overhead heaters in the bay areas of the garage.
15	Vehicle Maintenance Garage -lighting	20,000	Replace the shop area lighting with better and energy efficient lighting.
16	Senior Center – concrete replacement	25,000	Replace broken and uneven concrete around the building.
17	Riverfront Parking Garage –Painting and seal electrical room	40,000	Paint all the metal on the Parking garage. It has flaked off and metal rusting.
18	Riverfront Parking Garage - concrete replacement	30,000	Replace and repair concrete on the ramp area of the parking garage.
19	City Hall – windows replacement	500,000	Replace all windows in City Hall, They are inoperable, deteriorated, and are not energy efficient.
	Total	1,823,000

Douglas County Senior Center:

See attachment A

Fire and Medical Buildings:

See attachment B

Summary:

The Facilities and Maintenance Division meets with buildings occupants during the year, to get their input for maintenance items that impact the operation of the facility. We update the 5 year improvement plan as necessary.

The Facilities division does an executive summary of all buildings. This report tracks and list the age and condition of the building. We also include repairs made, needed and energy improvements made to the building. This is updated throughout the year.

We have listed our top priorities for the 2015 Capital Improvement Budget. Although other items may come up during the year, and other departments may have priority items, these are the items we feel need the most immediate attention.