Information for Vendors

Due to the ongoing winter storm, City facilities, including City Hall and all Parks, Recreation and Culture facilities, will be closed on Tuesday, Feb. 18. This is due to the forecasted winter storm resulting in dangerous travel conditions.

Read the news release for full details >>

The City of Lawrence has a centralized Purchasing Division to provide resources to departments for their procurement needs. Purchasing will promote the pursuit of excellence and the best interests of the City while maintaining the highest possible integrity, broad based competition, fair and equal treatment of the business community, and increased economies and efficiencies by applying the best practices. To ensure responsible stewardship of our City’s resources, procurement of goods and services will be made on overall best value or lowest cost, whichever is in the best interest of the City.

Purchasing Division

Informal Bids

Purchases between $5,000.01 and $50,000.00 require a minimum of three (3) quotes. Competitive bids from vendors must be received by email, mail, or phone in order to be considered.

Formal Bids

City of Lawrence OpenGov Site

  • Purchases over $50,000.00 require a formal solicitation process.
  • Bids are posted at  https://procurement.opengov.com/portal/lawrenceks. Vendors must register to place bids, there is no charge to register. 
  • All documents, drawings, plans and projects manuals can be downloaded from OpenGov Procurement free of charge after registration. DrexelTech Plan Room is no longer used
  • The DemandStar portal www.lawrenceks.org/eBid contains bid information on bids prior to April 29, 2025.
  • ALL communications during the Bid Process must be directed to the Purchasing Division. Contacting other City personnel will result in your bid being disqualified.
  • Bid Openings are open to the public and are conducted at City Hall in the Commission Room on Tuesdays at 3:35 p.m. local time unless the bid documents indicates otherwise.
  • Requests for bid results must comply with K.S.A. 45-220 (c)(2)(A)(B) Procedures for obtaining access to or copies of records; request for records; establishing office hours for inspection; custodian of records, duties; provision of information on procedures. and K.SA. 45-230 Unlawful use of names derived from public records. Requestor is prohibited from using, giving, selling or otherwise providing names, addresses, or information derived from the records to sell or offer for sale any property or service to any person listed or to any person who resides at any address listed.

OpenGov Procurement Vendor Registration Guide

Video Guides: OpenGov Procurement Vendor Training

Surety2000

Submt Bid Bonds electronically thru Surety2000 when submitting bids at OpenGov Procurement. This innovative platform is designed to streamline your bonding process and make project management easier.

Invoice Payment & Vendor Self-Service Registration

For assistance with invoices: ap@lawrenceks.org  For assistance with vendor self-service registration: cityaccounting@lawrenceks.org

Cooperative Purchasing

The City is eligible to receive contract pricing from State of Kansas Division of Purchases contracts that are open to other political subdivisions. Pricing on Cooperative Purchasing and Disaster Purchasing goods and services listed on the Federal government GSA Advantage portal is also available to the City. Vendors must provide the lowest available contract price. Additionally, The City is a member of the following purchasing cooperatives and consortiums and qualifies for contract pricing.