Memorandum

City of Lawrence

City Manager’s Office

TO:	Diane Stoddard, Interim City Manager Casey Toomay, Assistant City Manager Mark Thiel, Assistant Public Works Director Tammy Bennett, Assistant Public Works Director Jason Stowe, Buildings and Maintenance Supervisor
FROM:	Megan Gilliland, Communications Manager
DATE:	November 24, 2015
RE:	Hearing Loop Install

Background

The City of Lawrence has been researching systems to increase hearing capability for individuals with hearing loss.  Staff has reviewed different technologies and received quotes from four companies to perform the work of installing a hearing loop in the City Commission meeting room. Staff is recommending a hearing loop system plus two wireless loop receivers that can be worn by a person who does not have T-coil technology in their hearing device.

To install the hearing loop, the carpet will also need to be replaced in the Commission Room and other areas that have similar carpeting.  We are recommending Kansas Audio Visual for hearing loop install due to their quote and local proximity to Lawrence for service and repair, if needed. Staff recommends the low bid for carpet for Carpet One, as long as the vendor will commit to the timeline we’ve requested in December 2015.

Hearing Loop Quote
Kansas Audio Visual	$6693.00
Hearing Access Solutions	$7,072
Mass Street Music	$7977
Mission Electronics	$11,425

Carpet Replacement
Carpet One – Paradise Carpet One	$13,158.16
PODs/TKP Inc.	$13,224.24
Krings	$22,753.88

Staff Recommendation

Staff recommends moving forward with the installation of the hearing loop.  Kansas Audio Visual is the lowest quote, and recommended, vendor.  KAV can install the loop the week of Dec 21 and the carpet can be removed and re-installed between December 18 and Dec 28.