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CITY COMMISSION
MEETING AGENDA
December 1, 2015 – 5:45 p.m.
(Posted on webpage at 3:45 p.m. on 11/25/15)
(10MB files take approximately 45 seconds to open)
Updates:
12/01/15 @ 1:55 p.m.:
- Added additional correspondence to Consent Agenda Item No. 9 – Menard request for economic development assistance;
- Added correspondence to Regular Agenda Item No. 2 – PIRC recommendation regarding IRB financing for 800 New Hampshire Street; and
- Updated the Future Agenda Items staff memo.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/18/15, 08/25/15, 09/01/15, and 09/08/15.
2. Receive minutes from various boards and commissions:
Lawrence-Douglas County Bicycle Advisory Committee meeting of 10/19/15 and Attachment
Building Code Board of Appeals meetings of 08/13/15, 09/09/15, and 10/08/15
Sustainability Advisory Board meeting of 10/14/15
Lawrence-Douglas County Health Board meeting of 09/21/15
Public
Transit Advisory Committee meeting of 09/08/15
Historic Resources Commission meetings of 09/17/15 and 10/15/15
Lawrence Parks and Recreation Advisory Board Meeting of 11/10/15
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award Bid No. B1546; Water and Wastewater Treatment Chemicals for 2016 to the bidders marked by a triple asterisk (***) on the attached bid summary. Staff Memo & Attachments
b) Authorize the Interim City Manager to Execute Engineering Services Agreement with Professional Engineering Consultants in the amount of $54,217.00 for the El Dorado Drive Waterline Replacement Project UT1517. Staff Memo & Attachments
c) Authorize the sole-source purchase of three replacement ABB Variable Frequency Drives from Logic, Inc. for the combined total purchase price of $109,020.20 for Utilities Treatment Plants. Staff Memo
d) Waive bidding requirements and approve the purchase of four (4) dump trucks, plows and spreader combinations for $636,588 and adopt Resolution No. 7146 in the amount of $159,147 for the purchase on (1) dump truck, including spreader, plows, feedback hydraulics, and dump body. Staff Memo
e) Authorize the Planning and Development Services Department to purchase one (1) compact SUV form Laird Noller Ford for the amount of $23,444.00 following the city’s one percent local preference purchasing policy. Staff Memo & Attachments
f) Approve sale of surplus equipment on GovDeals. Staff Memo
g) Approve the low bid provided by Laird Noller Automotive Inc., for two F-350 trucks and one F-450 truck for the Parks and Recreation Department, at a total purchase price of $114,762. Staff Memo
h) Authorize the Solid Waste Division to purchase (1) Automated Side Load Refuse truck from Downing Sales and Service for the net amount of $187,747.00 through the HGAC cooperative purchasing contract. Staff Memo
i) Authorize the installation of hearing loop in the City Commission to help aid individuals with hearing difficulties. Authorize $6,693 to Kansas Audio Visual for the hearing loop and $13,158.16 to Carpet One for carpet installation. Staff Memo
7. Adopt on first reading, the following ordinances:
a) Ordinance No. 9181, to rezone (Z-15-00427) approximately 2.96 acres located at 1501 Learnard Ave from RS7 (Single-Dwelling Residential) District to IL (Limited Industrial) District with conditions to limit certain uses. (PC Item 3; approved 8-0 on 11/16/15) Staff Memo Staff Report Map of Area Correspondence Minutes
b) Ordinance No. 9178, to rezone (Z-15-00463) approximately 11.855 acres from RM12D (Multi-Dwelling Residential) District to RS7 (Single-Dwelling Residential) District and OS (Open Space) District, located at 5800 Overland Dr. (PC Item 4; approved 8-0 on 11/16/15) Staff Report Map of Area Minutes
c) Ordinance No. 9179, to rezone (Z-15-00469) approximately 14.756 acres from GPI (General Public and Institutional) District, RM12 (Multi-Dwelling Residential) District and RS40 (Single-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District, located at 5200 & 5300 Clinton Pkwy. (PC Item 6A; approved 8-0 on 11/16/15) Staff Report & Attachments Minutes
d) Ordinance No. 9180, for a Special Use Permit (SUP-15-00468) for an Active Recreation use, an indoor/outdoor Fitness & Tennis Facility, located at 5200 & 5300 Clinton Pkwy. (PC Item 6B; approved 8-0 on 11/16/15) Staff Report & Attachments Site Plan Map of Area Square Footage Exhibit 1 Square Footage Exhibit 2 Elevation Minutes
e) Ordinance No. 9182, for a Text Amendment (TA-15-00443) to the City of Lawrence Development Code, Chapters 4, 9 and 17, to define and create an Event Center use. (PC Item 8; approved 8-0 on 11/16/15) Staff Report & Attachments Land Development Code Minutes
f) Ordinance No. 9183, for a Text Amendment (TA-15-00391) to the City of Lawrence Land Development Code to modify the Personal Convenience Services and Personal Improvement Service uses and to amend Articles 4, 5 and 17 to address modifications. (PC Item 9; approved 8-0 on 11/16/15) Staff Report RSO & RMO Zoned Properties in Lawrence Land Development Code Minutes
8. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9166, establishing a Yield Sign for northbound traffic on Bauer Lane at Bauer Farm Drive. Staff Memo TSC Meeting Materials from 10/05/15
b) Ordinance No. 9164, establishing a Stop Sign on 18th Street at Vermont Street. Staff Memo TSC Meeting Materials from 10/05/15
c) Ordinance No. 9163, establishing Yield Signs on Ohio Street at 5th Street. Staff Memo TSC Meeting Materials from 10/05/15
d) Ordinance No. 9165, establishing Stop Signs on the 23rd Street Frontage Road at the access point west of O’Connell Road. Staff Memo TSC Meeting Materials from 10/05/15
9. Receive request from Menard, Inc. for economic development assistance to aid in establishing a manufacturing site on 90+ acres in Lawrence VenturePark, refer request to staff for analysis and the Public Incentives Review Committee (PIRC) for recommendation, and establish January 5, 2016 as a public hearing date on the request. Request Letter and Application Correspondence - Updated 12/01/15
10. Authorize the Interim City Manager to execute right of way license agreement with RG Fiber for installation of fiber optic facilities. Staff Memo & Attachments
11. Authorize staff to request proposals from consulting firms for updating of the Parks & Recreation Department Comprehensive Master Plan. Staff Memo
12. Authorize staff to increase 2016 golf fees at Eagle Bend Golf Course and authorize staff to adjust future fees at Eagle Bend Golf Course as needed to maximize operational efficiency. Staff Memo
13. Authorize the Mayor to sign the Release of Mortgage for Robyn Brecheisen, 1504 East 21st Terrace. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of right-of-way described as Lots 6, 7A, 7B, 8, and 9 on Quarry Lane, in the Rockledge Addition (aka 3100 Block of Bob Billings Parkway, 2133 Terrace Road, 2131 Terrace Road, and 2129 Terrace road), as requested by property owners, Robert and Elizabeth Lichtwardt, Susan Brosseau and William Kalinich, and Kylee Manahan. Staff Memo & Attachments Lot 6 Application Lot 7a Application Lot 7b Application Lot 8 Application Lot 9 Application
ACTION: Direct staff as appropriate.
2. Receive recommendation from the Public Incentive Advisory Committee on Industrial Revenue Bond financing for a redevelopment project at 800 New Hampshire Street and adopt Resolution No. 7135, authorizing the issuance of up to $7,800,000 in industrial revenue bonds for the 800 New Hampshire Street project for the purpose of obtaining a sales tax exemption on project construction materials. Staff Memo & Attachments Parking Memo Correspondence - Added 12/01/15
ACTION: Adopt Resolution No. 7135, if appropriate.
3. Consider the appeal of the Historic Resources Commission's determination per 20-308(g) of the Land Development Code for the installation of a metal arch associated with the sidewalk dining area located in the public right-of-way adjacent to 1012 Massachusetts Street. Staff Memo & Attachments
ACTION: Make a determination for the installation of a metal arch associated with the sidewalk dining area located in the public right-of-way adjacent to 1012 Massachusetts Street based on the Downtown Design Guidelines.
4. STAR Communities Briefing and Energy Efficient Retrofit Proposal. Staff Memo Presentation
ACTION: Authorize staff to issue a Request for Qualification (RFQ) to select an energy management company to assist city staff with energy analyses, calculation of savings, and project implementation.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 12/01/15
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· City offices closed November 26 and 27 for Thanksgiving holiday.
· EDC Investor Update, Wednesday, December 2, 4:00 – 6:00 p.m. Location: Maceli’s, 1031 New Hampshire Street.
· Langston Hughes neighborhood meeting, Wednesday, December 2, 4:30 – 5:30. Location: Langston Hughes Elementary School. Topic: Parking on Diamondhead Road.
· City Manager Candidate Public Reception, Thursday, December 17, 6:00 - 8:00 p.m. Location: Carnegie Building, 200 W. 9th Street
· Executive Session – City Commission, Friday, December 18, times TBD
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
· December 29 City Commission meeting – 9 a.m.
· City offices closed Friday, January 1, 2016 in observance of New Year’s Day.
· City offices closed Monday, January 18, in observance of Martin Luther King, Jr. Day.
· City offices closed Monday, February 15, in observance of Presidents’ Day.
· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14, and four vacancies for positions that expired 09/30/15. Four positions are designated for low/mod areas and one position is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. This position is designated for a Journeyman Electrician.
eXplore Lawrence:
This is a new governing board that will oversee the operations of the Lawrence Convention and Visitors Bureau and will consist of seven voting members, with representation as indicated: one representative employed by a full-service hotel within the City limits, one representative employed by a limited-service hotel within the City limits, one member of the elected body of the Lawrence City Commission, one representative from the cultural industry of Lawrence, one representative of a local university or educational institution, one representative of the sports and/or recreational industry in Lawrence, and one representative from the service/event management industry in Lawrence.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two vacancies for positions that expired 09/30/15 and one vacancy for a position that expires 09/30/18.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Lawrence Douglas County Bicycle Advisory Committee:
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a positon that expires 05/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.