Memorandum
City of Lawrence
City Manager’s Office
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TO: |
David L. Corliss, City Manager
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FROM: |
Diane Stoddard, Assistant City Manager
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CC: |
Cynthia Wagner, Assistant City Manager Lori Carnahan, Human Resource Manager Marlo Cohen, Management Analyst Michelle Stevens, Management Intern
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Date:
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May 12, 2010 |
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RE: |
Overtime Analysis Project Status Report |
In response to the City Commission’s request regarding overtime information and your request for analysis of overtime, staff has been working on a report. The overtime report involves data collection, analysis, and recommendations regarding the City’s use of overtime. In addition to me, the team involved in this project consists of Lori Carnahan, Human Resource Manager, Marlo Cohen, Management Analyst, and Michelle Stevens, Management Intern.
In 2009, the total cost for overtime and premium pay for nonexempt employees in all departments was $1,639,486, which is 3.6% of the gross payroll. The following shows a summary of overtime utilization by department from 2006-2009.
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Department |
2006 |
2007 |
2008 |
2009 |
Total |
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Fire Medical |
$380,323 |
$526,605 |
$415,630 |
$496,104 |
$1,818,662 |
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Utilities |
$341,908 |
$363,677 |
$400,234 |
$376,703 |
$1,482,521 |
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Public Works |
$313,314 |
$371,104 |
$371,109 |
$307,672 |
$1,363,200 |
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Police |
$445,026 |
$286,341 |
$393,237 |
$411,146 |
$1,142,514 |
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Finance |
$40,396 |
$38,348 |
$35,006 |
$34,239 |
$147,989 |
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Legal Services |
$18,699 |
$6,729 |
$11,238 |
$8,622 |
$45,287 |
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Parks & Recreation |
$15,724 |
$4,293 |
$4,432 |
$1,172 |
$25,621 |
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Planning & Development Services |
$5,784 |
$3,911 |
$5,335 |
$3,063 |
$18,094 |
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Administrative Services |
$4,590 |
$1,447 |
$681 |
$766 |
$7,483 |
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City Manager’s Office |
$2,576 |
$393 |
$135 |
$0 |
$3,104 |
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Information Systems |
$2,029 |
$365 |
$491 |
$0 |
$2,885 |
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Overtime Dollars Total |
$1,570,369 |
$1,603,213 |
$1,637,528 |
$1,639,486 |
$6,450,597 |
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Gross Dollars |
$40,602,818 |
$43,697,916 |
$44,802,136 |
$45,835,608 |
$174,938,478 |
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Percent of Payroll |
3.87% |
3.67% |
3.66% |
3.58% |
3.69% |
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Budgeted FTEs |
798.25 |
827.67 |
820.92 |
809.17 |
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Approach/Status
To date, the team has been working to isolate the major causes of overtime by examining overtime usage in the five main departments that utilize the most overtime as a percent of their payroll: Fire Medical, Utilities, Public Works, Police and Finance. We have met with department directors to get clarifying information. Additionally, we have summarized the City’s policies regarding the use and calculation of overtime. We are in the process of examining the use of overtime and overtime policies of other cities, and developing some recommendations to accompany our report. We anticipate the report to be completed in June.