| Annual Budget | ||||
| PROGRAM IMPROVEMENT DECISION PACKAGE | ||||
| Fund | Department | Division | Dept Rank | City Rank[1] |
| 001 | 1070 | 557 | 3 | |
| TYPE OF PROGRAM ADJUSTMENT | ||||
| DESCRIPTION OF PROGRAM | ||||
| Imaging software improvements (Application Enabler module) | ||||
| Add the Application Enabler module to the City's existing OnBase document management | ||||
| system. Application Enabler allows any software application to link records to any | ||||
| corresponding images stored in the OnBase system. For example, a Finance clerk accesses | ||||
| an accounts payable record. Using Application Enabler the clerk would also be able to | ||||
| press a key and retrieve the corresponding scanned invoice associated with the accounts | ||||
| payable record. The cost includes an unlimited user license for the entire organization. | ||||
| BENEFITS OF FUNDING PROGRAM | ||||
| City employees spend a great deal of time searching and locating needed data records. | ||||
| This improvement would save many hours of employee time and aid staff in responding | ||||
| to requests for data that is stored in the City's imaging records. Example benefits include: | ||||
| * All users of the City's finance software could immediately see related invoices, purchase | ||||
| orders and other related documents. | ||||
| * Building inspection records could be immediately retrieved from the AS/400. | ||||
| * Court documents would be immediately available while using the FullCourt software while | ||||
| on the phone with citizens and attorneys. | ||||
| * Personnel records could be immediately available from several applications used by Personnel. | ||||
| * Legal documents used by Legal Services and the City Clerks office could be immediately | ||||
| available from various applications used by many of the departments within the City. | ||||
| * Risk management's software could link to personnel records. | ||||
| ESTIMATE AND EXPLANATION OF NEW REVENUE | ||||
| No revenue would be generated. | ||||
| CONSEQUENCES OF NOT FUNDING PROGRAM | ||||
| Employees will continue working in their department's specialty software, then make notes | ||||
| to use to look up the information in OnBase's imaged records--instead of just clicking the | ||||
| mouse on the linked fields of their own department's software. | ||||
| POSITIONS INVOLVED IN PROGRAM IMPROVEMENT | ||||
| Information Systems Personnel | ||||
| FINANCING OF PROGRAM | ||||
| FIRST YEAR | SECOND YEAR | THIRD YEAR | ||
| PERSONAL SERVICES | ||||
| CONTRACTUAL SERVICES | $ 14,500 | $ 12,000 | $ 12,000 | |
| COMMODITIES | $ 57,500 | |||
| CAPITAL OUTLAY | ||||
| TOTAL COST | $ 72,000 | $ 12,000 | $ 12,000 | |
| SAVINGS FROM FUNDING PKG. | ||||
| NET COST | $ 72,000 | |||
| ANNUAL COST | (IF DIFFERENT FROM NET) | $ 72,000 | ||
| Annual Budget | ||||
| PROGRAM IMPROVEMENT DECISION PACKAGE | ||||
| PERSONAL SERVICES | ||||
| 10-01 | Regular Salaries | |||
| 10-02 | Overtime | |||
| 10-04 | Longevity Pay | |||
| 10-04 | Holiday Pay | |||
| 10-06 | Parttime Salaries | |||
| 12-01 | FICA | |||
| 12-02 | Unemployment | |||
| 12-03 | KPERS | |||
| 12-06 | Life Insurance | |||
| Subtotal | $ - | |||
| CONTRACTUAL SERVICES | ||||
| Annual maint. | $ 12,000 | |||
| Training Class | $ 2,500 | |||
| Subtotal | $ 14,500 | |||
| COMMODITIES | ||||
| Software | $ 40,000 | |||
| (10) additional Lic. | $ 9,500 | |||
| WebServer Lic. | $ 8,000 | |||
| Subtotal | $ 57,500 | |||
| CAPITAL OUTLAY | ||||
| Using existing | $ - | |||
| server for Web | ||||
| access. | ||||
| Subtotal | $ - | |||
| TOTAL | $ 72,000 | |||