| Annual Budget | ||||||
| PROGRAM IMPROVEMENT DECISION PACKAGE | ||||||
| Fund | Department | Division | Dept Rank | City Rank[1] | ||
| General | Finance | Administration | 1 | |||
| or Equipment Res. | ||||||
| TYPE OF PROGRAM ADJUSTMENT | ||||||
| DESCRIPTION OF PROGRAM | ||||||
| Implement a work flow system for invoice processing. | ||||||
| BENEFITS OF FUNDING PROGRAM | ||||||
| The current system of processing payments is time intensive and requires invoices to be | ||||||
| sent to departments and approvals mailed back to Finance. | ||||||
| The proposed system would automate the process and allow us to image invoices and | ||||||
| distribute them electronically. The approvals could also be made electronically. | ||||||
| This would help larger departments with multiple locations more quickly approve payments. | ||||||
| ESTIMATE AND EXPLANATION OF NEW REVENUE | ||||||
| The City would be better able to take advantage of any discounts for prompt payment. | ||||||
| CONSEQUENCES OF NOT FUNDING PROGRAM | ||||||
| POSITIONS INVOLVED IN PROGRAM IMPROVEMENT | ||||||
| At least one or more in every department. | ||||||
| FINANCING OF PROGRAM | ||||||
| FIRST YEAR | SECOND YEAR | THIRD YEAR | ||||
| PERSONAL SERVICES | ||||||
| CONTRACTUAL SERVICES | ||||||
| COMMODITIES | ||||||
| CAPITAL OUTLAY | $ 35,000 | $ 3,000 | $ 3,000 | |||
| TOTAL COST | $ 35,000 | $ 3,000 | $ 3,000 | |||
| SAVINGS FROM FUNDING PKG. | ||||||
| NET COST | $ 35,000 | |||||
| ANNUAL COST | (IF DIFFERENT FROM NET) | $ 35,000 | ||||
| Annual Budget | ||||||
| PROGRAM IMPROVEMENT DECISION PACKAGE | ||||||
| PERSONAL SERVICES | ||||||
| 10-01 | Regular Salaries | |||||
| 10-02 | Overtime | |||||
| 10-04 | Longevity Pay | |||||
| 10-04 | Holiday Pay | |||||
| 10-06 | Parttime Salaries | |||||
| 12-01 | FICA | |||||
| 12-02 | Unemployment | |||||
| 12-03 | KPERS | |||||
| 12-06 | Life Insurance | |||||
| Subtotal | $ - | |||||
| CONTRACTUAL SERVICES | ||||||
| Subtotal | $ - | |||||
| COMMODITIES | ||||||
| Subtotal | $ - | |||||
| CAPITAL OUTLAY | ||||||
| Wokflow software | $ 30,000 | |||||
| Scanner | $ 5,000 | |||||
| Subtotal | $ 35,000 | |||||
| TOTAL | $ 35,000 | |||||