Annual Budget
PROGRAM IMPROVEMENT DECISION PACKAGE
Fund Department Division Dept Rank City Rank[1]
1 1053 543 3  
         
TYPE OF PROGRAM ADJUSTMENT
Text Box: HUMAN RESOURCE INFORMATION SYSTEM (HRIS) Software as recommended by GRI Research in the Final Report for the City Commission directed 2002 Employee Survey. The relationship between job satisfaction and unnecessary labor costs has been well established. Turnover, absenteeism, workplace accidents, overtime, and low productivity stem, in part, from low morale and job dissatisfaction. Therefore, an accurate "labor costs" measuring and reporting system is necessary for monitoring the impact of various program initiated to improve employee satisfaction (e.g., implementing a management/leadership program, providing customer relations training, etc.). An HRIS system would allow Personnel to generate departmental labor statistics monthly or each payroll period to include information on overtime hours worked, absenteeism, accidents, and disciplinary actions. The following is a summary of the information that the HTE HRIS system contains: Electronic Time Record Keeping, Employee Demographics; Salary and Benefits; Attendance; Leave of Absence Information; Position Control and Certifications. A wide array of reports can be easily created to provide some or all of the above-mentioned information. In addition the HTE HRIS system would interface with HTE Payroll Systems — Time sheet data entry would be eliminated through automated systems. It would also make additions, changes, or deletions to demographic information in Human Resources, and have those updates reflected in the Payroll software application. Automatically check Payroll to ensure a valid vacancy exists before adding a position in Human Resources.
DESCRIPTION OF PROGRAM
       
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
 
 
 
         
 
BENEFITS OF FUNDING PROGRAM  
Text Box: Ability to track and report on the employment areas listed above as recommended. The City can then effectively analyze and determine root causes to a variety of employment issues. This will allow the City to improve customer service, employee satisfaction, employee attendance and performance issues. HRIS systems typically include Time and Attendance systems which automate time keeping and report in an extremely detailed format the organizations labor data. Automated time keeping will be a significant time saver to all City departments.
 
 
   
   
   
   
   
   
ESTIMATE AND EXPLANATION OF NEW REVENUE    
Text Box: Implementation of system will allow City management to track and analyze a variety of employment data. Information obtained will allow for City management to develop and implement appropriate improvement programs in the areas of employee satisfaction, reduced absenteeism/improved attendance, management performance issues and employee selection procedures.
 
 
   
   
   
   
   
CONSEQUENCES OF NOT FUNDING PROGRAM    
 
 
   
   
   
   
   
   
   
   
   
   
   
POSITIONS INVOLVED IN PROGRAM IMPROVEMENT    
Text Box: No additional positions needed. However, a consultant may be necessary to help select and implement the system.
 
 
         
FINANCING OF PROGRAM
FIRST YEAR SECOND YEAR THIRD YEAR
PERSONAL SERVICES      
CONTRACTUAL SERVICES  $            40,000    
COMMODITIES    $           150,000  $            10,000  $            10,000
CAPITAL OUTLAY        
TOTAL COST    $           190,000  $            10,000  $            10,000
SAVINGS FROM FUNDING PKG.  
NET COST    $           190,000
ANNUAL COST (IF DIFFERENT FROM NET)  $           190,000
Annual Budget
PROGRAM IMPROVEMENT DECISION PACKAGE
PERSONAL SERVICES
10-01 Regular Salaries    
10-02 Overtime    
10-04 Longevity Pay    
10-04 Holiday Pay    
10-06 Part-time Salaries    
12-01 FICA  $                   -    
12-02 Unemployment  $                   -    
12-03 KPERS  $                   -    
12-06 Life Insurance    
     
Subtotal    $                   -  
CONTRACTUAL SERVICES
HRIS Consultant    $            20,000
Temp Salaries for Implementation    $            20,000
     
     
     
Subtotal    $            40,000
COMMODITIES
HRIS Software    $           150,000
     
     
     
     
     
     
     
     
     
Subtotal    $           150,000
CAPITAL OUTLAY
     
     
     
     
     
Subtotal    $                   -  
TOTAL      $         190,000
[1]
Roderick L. Bremby:

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