| Annual Budget | ||||||
| PROGRAM IMPROVEMENT DECISION PACKAGE | ||||||
| Fund | Department | Division | Dept Rank | City Rank[1] | ||
| 1 | 1050 | 542 | 2 | |||
| TYPE OF PROGRAM ADJUSTMENT | ||||||
| DESCRIPTION OF PROGRAM | ||||||
| Web-based software to video stream City Commission meetings on the City's website. The software will also enable staff to index, integrate, and archive documents into the streaming media and for the public to access and keyword search such documents. A related module would also allow the City Clerk's Office to create meeting minutes and link them to the video. | ||||||
| BENEFITS OF FUNDING PROGRAM | ||||||
| The software would increase the efficiency of the City Clerk's office by reducing staff time to prepare detailed meeting minutes. The audio/video of the meeting, combined with the linked meeting minutes, would provide a detailed record of the meeting as a replacement to the Clerk's description of what was said at the meeting. This process would not only save time in the Clerk's office to focus on other matters but would also provide greater public access to an integrated and searchable public record. Other departments that provide staff liaison for advisory boards such as Planning, Neighborhood Resources and Parks & Recreations. could also benefit and reduce staff time needed to prepare advisory board meeting minutes as an audio record could be streamed and meeting minutes linked to those audio records. The City Clerk's Office estimates its staff savings of approximately $9600 per year. | ||||||
| ESTIMATE AND EXPLANATION OF NEW REVENUE | ||||||
| Implementation of software would allow staff time to be used more efficiently. Staff would have more time to spend on other required daily tasks and would therefore help reduce staff overtime. | ||||||
| CONSEQUENCES OF NOT FUNDING PROGRAM | ||||||
| Overtime will continue to increase as the volume of daily tasks continues to increase. Customer service and access to meetings and related documents would not be as efficient and effective as it could be by using modern technology to view meetings, linked meeting minutes, and related documents. | ||||||
| POSITIONS INVOLVED IN PROGRAM IMPROVEMENT | ||||||
| No additional position needed. | ||||||
| FINANCING OF PROGRAM | ||||||
| FIRST YEAR | SECOND YEAR | THIRD YEAR | ||||
| PERSONAL SERVICES | ||||||
| CONTRACTUAL SERVICES | $ 15,000 | $ 15,000 | $ 15,000 | |||
| COMMODITIES | $ 27,000 | |||||
| CAPITAL OUTLAY | ||||||
| TOTAL COST | $ 15,000 | $ 15,000 | ||||
| SAVINGS FROM FUNDING PKG. | ||||||
| NET COST | $ - | |||||
| ANNUAL COST | (IF DIFFERENT FROM NET) | $ 42,000 | ||||
| Annual Budget | ||||||
| PROGRAM IMPROVEMENT DECISION PACKAGE | ||||||
| PERSONAL SERVICES | ||||||
| 10-01 | Regular Salaries | |||||
| 10-02 | Overtime | |||||
| 10-04 | Longevity Pay | |||||
| 10-04 | Holiday Pay | |||||
| 10-06 | Parttime Salaries | |||||
| 12-01 | FICA | |||||
| 12-02 | Unemployment | |||||
| 12-03 | KPERS | |||||
| 12-06 | Life Insurance | |||||
| Subtotal | $ - | |||||
| CONTRACTUAL SERVICES | ||||||
| Subtotal | $ 15,000 | |||||
| COMMODITIES | ||||||
| Subtotal | $ 27,000 | |||||
| CAPITAL OUTLAY | ||||||
| Subtotal | $ - | |||||
| TOTAL | $ 42,000 | |||||