City of Lawrence
Outside Agency Funding
APPLICATION
General Information: Each year, the City Commission considers requests for the allocation of dollars to a number of agencies that provide services benefiting the Lawrence community. The decision on funding a request will be made during the City’s annual budgeting process. The decision will be based upon the availability of funds, the need demonstrated through the agency’s application, the stated objectives of the applicant’s program, past performance by the agency in adhering to funding guidelines (as appropriate), and the ability to measure progress toward the program objectives.
Instructions: Applications for 2008 funding must be complete and submitted electronically to the City Manager’s Office at cliebst@ci.lawrence.ks.us by the deadline of 5:00 pm on Wednesday, May 2, 2007.
Questions? Contact Casey Liebst, Budget Manager at cliebst@ci.lawrence.ks.us or at 785-832-3409.
Section I. Applicant Information
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Legal Name of Agency: |
Jayhawk Area Agency on Aging, Inc. |
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Name of Program for Which Funding is Requested: |
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Primary Contact Person: |
Jocelyn Lyons, Management Team Leader |
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Address: |
2910 SW Topeka Blvd, Topeka, KS 66611 |
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Telephone: |
785-235-1367 |
Fax: |
785-235-2443 |
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Email: |
jlyons@jhawkaaa.org |
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Section 2. Request Information
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A. |
Amount of funds requested from the City for this program for calendar year 2008: |
$7830 |
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B. |
Will these funds be used for capital outlay (equipment or facilities) in 2008? If so, please describe:
No |
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C. |
Will these funds be used to leverage other funds in 2008? If so, how:
Yes. Part of these funds will be used as match for Older Americans Act Funds from the federal government. |
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D. |
Did you receive City funding for this program in 2007? If so, list the amount and source for funding (i.e. General Fund, Alcohol Fund, etc.):
Yes. We received $7830 last year from the General Fund. |
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E. |
If you are requesting an increase in funding over 2007, please explain exactly how the additional funds will be used:
As per your instructions, we are not increasing our request for this fiscal year. |
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Section 3. Agency and Program Budget information
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A. |
How many paid full time employees work for your agency? |
29 |
Volunteers? |
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B. |
What percent of your total 2007 budget goes to employee salaries and benefits? |
39% |
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C. |
What percent of your total 2007 budget is used for operating expenses? |
11% |
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( = Total ‘07 budget, less JAAA personnel, less sub-granted provider services to the elderly) |
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D. |
What is the total estimated cost to provide the program in 2008? |
$2,865,839 |
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( = Total ’08 estimated budget) |
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E. |
What percent of 2008 program costs are being requested from the City? |
< 1% |
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F. |
List other anticipated sources of funding and funding amount for this program in 2008: |
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Anticipated Funding Source |
Dollar Amount |
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Federal Receipts |
$1,321,980 |
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State Receipts |
1,349,956 |
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Other Local Resources |
83,767 |
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Fund Development |
96,306 |
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Interest |
6,000 |
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City of Lawrence |
7,830 |
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TOTAL 2008 PROGRAM BUDGET |
$2,865,839 |
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Section 4. Statement of Problem/Need to Be Addressed By Program
A. Provide a brief statement of the problem or need your agency proposes to address with the requested funding and/or the impact of not funding this program. The statement should include characteristics of the client population that will be served by this program. If possible, include statistical data to document this need.
While we do not keep agency-wide statistics by city, in fiscal year 2006, JAAA served 1774 individuals in Douglas County, an increase of 30% from 2005. Of those served in Douglas County, 24% were low income; 40% lived alone; 34% were aged 75 or over. A second office was leased at the United Way Building in Lawrence, and an additional case manager was hired in 2006. JAAA now has four case managers to handle the increasing needs in the Lawrence area.
B. How was the need for this program determined?
State and Federal funds continue to remain stagnant. A Baby Boomer turns 60 every seven seconds, while the fastest growing segment of our population is the 85 and older age group. The population JAAA serves continues to grow and the agency is committed to assisting these persons in our tri-county area. The demographics are too startling for an aging agency to later play catch-up with its funding.
C. Why should this problem/need be addressed by the City?
Although JAAA does not keep agency-wide demographic statistics by city, 75% of the Douglas County residents served directly by JAAA case managers, have an address in Lawrence.
Section 4. Description of Program Services
A. Provide a brief description of the service you will provide and explain how it will respond to the need you identified in Section 3. The description should include how many clients will be served, and should describe as specifically as possible the interaction that will take place between the provider and the user of the service.
The role of Jayhawk Area Agency on Aging (JAAA) is to enable seniors within Douglas, Jefferson, and Shawnee counties to maintain their independence and dignity. JAAA is both a provider of resources and a provider of services. The services JAAA provides directly to seniors includes, information, outreach, case management, caregiver support and prescription and insurance counseling.
In 2008, JAAA expects 1800 Douglas County residents to be served through our agency. As a provider of resources, JAAA is in constant contact with our grantees. Monthly reports gather demographic information about the individuals that are being served, and the services provided with these resources. Similarly, monthly reports are produced within the agency for our direct services. Within JAAA, the Quality Assurance staff reviews all areas of our direct services.
B. Describe any efforts your agency has made to explore the community to determine if there are any other agencies providing similar types of services. What efforts have you made to coordination services?
A JAAA staff person attends INFA meetings regularly at the Lawrence-Douglas County Health Department to coordinate the needs and services of seniors of Lawrence and Douglas County. Another JAAA staff person is involved with the Douglas County Advocacy group, while another is on the Adult Day Care Advisory Council at Douglas County Senior Services. JAAA is also represented monthly at LAPA (Lawrence Area Partners in Aging) and Older Women’s League.
Section 5. Program Objectives
Please provide three specific program objectives for 2008. Objectives should demonstrate the purpose of the program and measure the amount of service delivered or the effectiveness of the services delivered. A time frame and numerical goal should also be included. Examples include, “75% of clients receiving job training will retain their job one year after being hired,” “increased fundraising efforts will result in a 15% increase in donations in 2008,” “credit counseling services will be provided to 600 clients in 2008,” “new digital arts program will serve 275 students in 2008” etc. Applicants will be expected to report their progress toward meeting these objectives in their six month and annual reports to the City.
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Program Objectives |
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1. |
JAAA services will reach 1800 individuals in Douglas County
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2. |
A proportionate amount of the City of Lawrence’s funding will be applied as match for Older Americans Act funds
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3. |
JAAA will provide direct case management services to 240 seniors who have a Lawrence address
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Please return completed application electronically to cliebst@ci.lawrence.ks.us by
5:00 pm on Wednesday, May 2, 2007.
Office Use Only