City of Lawrence

Finance Department

 

MEMORANDUM

 

DATE:

5/11/05

TO:

Mayor and City Commissioners

FROM:

Casey Liebst, Management Analyst

Finance Department

CC:

Mike Wildgen, City Manager

Debbie Van Saun, Assistant City Manager

David Corliss, Assistant City Manager

RE:

2006 Capital Improvement Budget Options

 

Background

As part of the 2006 Capital Improvement Plan and Capital Improvement Budget process, the Administrative Review Committee met recently to review projects submitted by the departments for inclusion in the five year Capital Improvement Plan (CIP).

 

The members of the Committee were Debbie Van Saun, Assistant City Manager; Chuck Soules, Public Works Director; Mark Bradford, Fire and Medical Deputy Director; Sheila Stogsdill, Assistant Planning Director; Mark Hecker, Superintendent of Parks & Maintenance; David Guntert, Long Range Planner, and Casey Liebst, Finance Management Analyst.  Pursuant to the direction of the City Commission, the Committee was expanded to include City Commissioner Sue Hack and David Burress, a member of the Planning Commission.

 

Project Review Process

In order to incorporate some of the changes to the process desired by the City Commission in time for the 2006-2010 CIP and 2006 Budget process, the committee limited its review to the first two years of projects proposed for funding by two sources: the city share of the countywide sales tax and property taxes (bond and interest fund).  Projects to be funded by the Storm water Utility, Water Utility, and Wastewater Utility were previously prioritized through the development of their respective Master Plans, therefore these projects were not reviewed by the Committee. 

 

The goal of the Committee was to review and prioritize 2006 and 2007 projects in terms of priority, without regard to available funding.  The Committee analyzed and discussed each proposed project and, using the new scoring matrix, developed a consensus score under each of the scoring criteria.  After the total scores for each project were determined, the projects were placed on the attached lists by funding source, with the highest scoring project listed at the top.    

 

The proposed projects have been compiled into a draft Capital Improvement Plan that was submitted to the Planning Commission for further review to ensure consistency with the City’s Comprehensive Plan. 

 

 

Budget Options Process

The next step in the CIP process was to take the projects identified as the most urgent in the Capital Improvement Plan and recommend them for funding in the 2006 Capital Budget.  First, the Committee projected the level of funding available in 2006 for capital projects funded through sales tax.  Assuming a four percent increase in sales tax revenue, $1,065,400 is projected for the funding of capital projects related to parks and recreation.

 

The Committee next established the three funding tiers shown below for the projects funded by the property tax.  Tier one represents the level of new debt issuance that could be supported by maintaining the 2005 debt levy.  Tier two represents the level of debt issuance that could be supported by increasing the debt levy by .25mills.  Tier three represents the level of debt issuance that could be supported by increasing the debt levy by .50 mills. 

 

2006 CITY AT LARGE FUNDING TIERS

Tier 1

$4,500,000

Tier 2

$6,350,000

Tier 3

$8,200,000

 

The Administrative Review Committee used the 2006 projected sales tax revenue and the three property tax funding tiers along with the scores given to each project to create the attached 2006 Capital Budget options for the City Commission to review.  Projects unable to be funded in 2006 will be reviewed again as part of the 2007 Capital Improvement Plan and Capital Budget process. 

 

Next year, the Administrative Review Committee will plan to score all five years of projects funded by the property tax and the city share of the county wide sales tax.

 

Next Steps

Staff seeks direction as to the appropriate level of funding as well as which projects to include as part of the 2006 City Manager’s Recommended Operating and Capital Improvement Budget.

 

 

Attachments


Score Sheet – 2nd Generation Parks/Rec Projects Submitted for 2006

Funding Source:  GO Bonds backed by Sales Tax

 

Project Description

Project Score

City Cost

(2006 dollars)

total cost

(2006 dollars)

Park & Recreation Facility Renovation - Need to revamp variety of neighborhood parks and recreation facilities such as Centennial, Broken Arrow, Hobbs, Clinton, South Park, Holcom Parks

20

$200,000

$200,000

Park & Open Space Acquisition - Purchase additional neighborhood parks in all areas of community per comprehensive plan

14

$300,000

$300,000

Clinton Park - Renovate park per Clinton Park master plan

13

$250,000

$250,000

Clinton Lake Regional Park - Begin development of a regional park on the 1612 acre leased area at Clinton Lake.  1. Roadways & Utilities-$426,000 2. Practice Fields-$293,000

12

$719,000

$719,000

BSNF Rail-Trail Expansion - Add trails to variety of parks per Parks & Recreation comprehensive plan to connect neighborhoods to parks

11

$300,000

$300,000

Green Meadows Neighborhood Park - Phase I - Development of a new neighborhood park in the Green Meadows Subdivision area.  Master plan completed in 2000

10

$242,000

$242,000

Peterson Road Park - Phase I - Development of a new neighborhood park in the north central portion of the City on land donated by Hallmark Cards, Inc.  Master plan for this 23-acre park completed in 2000

9

$250,000

$250,000

Greenbelt Park - Begin development of 40-acres greenbelt park east of Langston Hughes Elementary School.  Master plan being developed

9

$500,000

$500,000

City Entryway Improvements - "Welcome To Lawrence" sign and landscaping at major traffic entryway to Lawrence  west on Hwy 40 by SLT

8

$25,000

$25,000

Multi-use Facility - Phase in to include gymnastics program

8

$500,000

$500,000

TOTAL ESTIMTATED COST

 

$3,286,000.00

$3,286,000.00

 


Score Sheet – Projects Submitted for 2006

Funding Source:  GO Bonds backed by Property Tax

 

Project Description

Project Score

City Cost
(2006 dollars)

total cost
(2006 dollars)

KLINK - mill & overlay surface on Iowa Street - 9th to Irving Hill Bridge

18

$400,000

$600,000

Kasold - Bob Billings Pkwy to 22nd

16

$3,700,000

$3,700,000

19th & Louisiana - renovation of intersection

15

$550,000

$550,000

Intersection Improvement - Harvard / Wakarusa

15

$250,000

$250,000

Complete Partial Parallel Taxiway

15

$17,500

$350,000

Carnegie Library Building Renovations to secure and make usable

15

$600,000

$700,000

Kasold - Peterson to KTA

14

$560,000

$1,900,000

Kasold Bridge over KTA

13

$0

$2,200,000

Queens Rd - 6th St N - arterial with geometric improvements

13

$1,000,000

$2,500,000

Bike / Ped – University  Place*

13

$40,000

$40,000

Bike / Ped -Naismith - Sunnyside to W 23rd

13

$53,000

$53,000

Traffic Calming  on selected streets in University Place Neighborhood

11

$230,000

$230,000

GWW - 6th St N

9

$1,000,000

$3,000,000

Improve Runway 15-33 Safety Area to Category C-11

8

$100,000

$2,000,000

Install Perimeter/Security Fence and Access Control

4

$25,000

$500,000

TOTAL ESTIMATED COST

 

$8,525,500

$18,573,000

*Due to the fact that this project is under the $50,000 limit set for CIP projects, this project may be more appropriately funding through the Operating Budget.  


 Options for 2006 Projects - Sales Tax

 

Option A

Estimated level of funding in 2006 - $1,065,400

Project Description

Project Score

City Cost

Park & Recreation Facility Renovation - Need to revamp variety of neighborhood parks and recreation facilities such as Centennial, Broken Arrow, Hobbs, Clinton, South Park, Holcom Parks

20

$200,000

Park & Open Space Acquisition - Purchase additional neighborhood parks in all areas of community per comprehensive plan

14

$300,000

Clinton Park - Renovate park per Clinton Park master plan

13

$250,000

BSNF Rail-Trail Expansion - Add trails to variety of parks per Parks & Recreation comprehensive plan to connect neighborhoods to parks

11

$300,000

TOTAL ESTIMATED COST

 

$1,050,000.00

 

 

Option  B

Estimated level of funding in 2006 - $1,065,400

Project Description

Project Score

City Cost

Park & Recreation Facility Renovation - Need to revamp variety of neighborhood parks and recreation facilities such as Centennial, Broken Arrow, Hobbs, Clinton, South Park, Holcom Parks

20

$200,000

Park & Open Space Acquisition - Purchase additional neighborhood parks in all areas of community per comprehensive plan

14

$300,000

 Clinton Lake Regional Park - Begin development of a regional park on the 1612 acre leased area at Clinton Lake.  1. Roadways & Utilities-$426,000

12

$426,000

City Entryway Improvements - "Welcome To Lawrence" sign and landscaping at major traffic entryway to Lawrence  west on Hwy 40 by SLT

8

25,000

TOTAL ESTIMATED COST

 

$951,000.00

 


Tier 1 Options for 2006 Projects – Property Tax

(no increase in 2005 mill levy)

 

Tier 1 - Option  A

Estimated level of funding in 2006 - $4,500,000

Project Description

Project Score

City Cost

(2006 dollars)

KLINK- mill & overlay surface on Iowa Street – 9th to Irving Hill Bridge

18

$400,000

Kasold – Bob Billings Pkwy to 22nd

16

$3,700,000

Kasold Bridge over KTA

13

$0

TOTAL ESTIMATED COST

 

$4,100,000.00

 

Tier 1 - Option B

Estimated level of funding in 2006 - $4,500,000

Project Description

Project Score

City Cost

(2006 dollars)

KLINK- mill/overlay surface on Iowa St – 9th to Irving Hill Bridge

18

$400,000

19th & Louisiana – renovation of intersection

15

$550,000

Intersection Improvement – Harvard / Wakarusa

15

$250,000

Carnegie Library Building Renovations to secure and make usable

15

$600,000

Complete Partial Parallel Taxiway

15

$17,500

Kasold Bridge over KTA

13

$0

Queens Road – 6th N – arterial w/geometric improvements

13

$1,000,000

Bike/Ped Improvement – University Place*

13

$40,000

Bike/Ped Improvement – Naismith – Sunnyside to W 23rd

13

$53,000

Traffic calming on selected streets in University Place Neighborhood

11

$230,000

GWW – 6th St N

9

1,000,000

Improve Runway 15-33 Safety Area to Category C-11

8

$100,000

Install Perimeter/Safety Fence and Access Control

4

$25,000

TOTAL ESTIMATED COST

 

$4,325,500

 *This project may be more appropriately funding through the Operating Budget.  

 

Tier 1 - Option C

Estimated Level of Funding in 2006 - $4,500,000

Project Description

Project Score

City Cost

(2006 dollars)

KLINK- mill & overlay surface on Iowa Street – 9th to Irving Hill Bridge

18

$400,000

Kasold – Bob Billings Pkwy to 22nd

16

$3,700,000

Intersection Improvement – Harvard / Wakarusa

15

$250,000

Complete Partial Parallel Taxiway

15

$17,500

Kasold Bridge over KTA

13

0

TOTAL ESTIMATED COST

 

$4,367,500

 

 

Tier 2 Options for 2006 Projects – Property Tax

(.25 increase in 2005 mill levy)

 

Tier 2 - Option  A

Estimated level of funding in 2006 - $6,350,000

Project Description

Project Score

City Cost

(2006 dollars)

KLINK- mill & overlay surface on Iowa Street – 9th to Irving Hill Bridge

18

$400,000

Kasold – Bob Billings Pkwy to 22nd

16

$3,700,000

19th & Louisiana – renovation of intersection

15

$550,000

Intersection Improvement – Harvard / Wakarusa

15

$250,000

Carnegie Library Building Renovations to secure and make usable

15

$600,000

Complete Partial Parallel Taxiway

15

$17,500

Kasold – Peterson to KTA

14

$560,000

Kasold Bridge over KTA

13

$0

TOTAL ESTIMATED COST

 

$6,077,500

 

 

Tier 2 - Option  B

Estimated level of funding in 2006 - $6,350,000

Project Description

Project Score

City Cost

(2006 dollars)

KLINK- mill & overlay surface on Iowa Street – 9th to Irving Hill Bridge

18

$400,000

Kasold – Bob Billings Pkwy to 22nd

16

$3,700,000

19th & Louisiana – renovation of intersection

15

$550,000

Intersection Improvement – Harvard / Wakarusa

15

$250,000

Carnegie Library Building Renovations to secure and make usable

15

$600,000

Complete Partial Parallel Taxiway

15

$17,500

Kasold – Peterson to KTA

14

$560,000

Kasold Bridge over KTA

13

$0

Bike/Ped Improvement – University Place*

13

$40,000

Bike/Ped Improvement – Naismith – Sunnyside to W 23rd

13

$53,000

Improve Runway 15-33 Safety Area to Category C-11

8

$100,000

Install Perimeter/Safety Fence and Access Control

4

$25,000

TOTAL ESTIMATED COST

 

$6,295,500.00

*This project may be more appropriately funding through the Operating Budget.  

 

 


Tier 3 Options for 2006 Projects – Property Tax

(.50 increase in 2005 mill levy)

 

Tier 3 - Option  A

Estimated level of funding in 2006 - $8,200,000

Project Description

Project Score

City Cost (2006 dollars)

KLINK- mill & overlay surface on Iowa Street – 9th to Irving Hill Bridge

18

$400,000

Kasold – Bob Billings Pkwy to 22nd

16

3,700,000

19th & Louisiana – renovation of intersection

15

$550,000

Intersection Improvement – Harvard / Wakarusa

15

$250,000

Carnegie Library Building Renovations to secure and make usable

15

$600,000

Complete Partial Parallel Taxiway

15

$17,500

Kasold – Peterson to KTA

14

$560,000

Kasold Bridge over KTA

13

$0

Queens Road – 6th N – arterial with geometric improvements

13

$1,000,000

Bike/Ped Improvement – University Place*

13

$40,000

Bike/Ped Improvement – Naismith – Sunnyside to W 23rd

13

$53,000

GWW – 6th St N

9

1,000,000

Install Perimeter/Safety Fence and Access Control

4

$25,000

TOTAL ESTIMATED COST

 

$8,195,500

*This project may be more appropriately funding through the Operating Budget.