Memorandum

City of Lawrence

Utilities Department

TO:	Diane Stoddard - Interim City Manager Casey Toomay – Assistant City Manager Brandon McGuire – Assistant to the City Manager
FROM:	Troy Shaw – Project Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Asst. Director of Utilities Beth Krishtalka – Assistant to Director Bob Brower – Utilities Operations Superintendent Scott Fewins – Utilities Manager
DATE:	September 25, 2015
RE:	Award Bid No. 1540 and authorize the City Manager to execute the construction contract for project UT1427, Michigan/Arkansas, 2^nd to 9^th Street and Florida, 3^rd to 4^th Street Waterline Replacement.

Background

The Michigan/Arkansas Street 2^nd Street to 9^th Street waterline replacement project was evaluated as part of a preliminary design report, which established viable alternatives for alignment, project prioritization, construction cost estimates, and sequencing that will align with planned street rehabilitation work and budgeted funding. The assessment study identified the Michigan/Arkansas Street from 2^nd Street to 9^th Street waterline as a priority for replacement due to the size, age, and condition of the 6” and 8”, 1922, 1958, and 1959 cast iron main. In addition to the Michigan/Arkansas section, this project will also replace the existing 6”, 1959 cast iron main on Florida Street from 3^rd to 4^th Street. Similar to the existing line on Michigan/Arkansas, the section of waterline on Florida Street from 3^rd Street to 4^th Street needs to be replaced due to size, age, and condition. The proximity and similar scope of work to the Michigan/Arkansas Street project affords the opportunity to complete the smaller Florida Street project in conjunction with the larger Michigan/Arkansas project.

Project Description

The Michigan/Arkansas Street, 2^nd to 9^th and Florida Street, 3^rd to 4^th Waterline Replacement Project, as shown on the attached map, includes the replacement of approximately 5,800 linear feet of 6” and 8”, 1922, 1958, and 1959 cast iron main with 8” PVC waterlines. The project also includes valves, fittings, fire hydrants and other miscellaneous appurtenances for the waterline located along Michigan/Arkansas Street from 2^nd Street to 9^th Street and Florida Street from 3^rd Street to 4^th Street.  The project will be completed within 220 calendar days from the date of the Notice to Proceed, per the contract documents.

Project Details

On August 25, 2015, the Commission set a bid date of September 22, 2015 and approved the Traffic Control Plan for the project.  Professional Engineering Consultants completed construction documents for the project and it was advertised for bid on August 27, 2015. Bids were opened on September 22, 2015 and the bids listed below read publicly aloud:

Banks Construction LLC	$1,143,600.00
Stark Boring Co., Inc.	$1,439,484.72
Nowak Construction Co., Inc.	$1,443,787.70
Engineer’s Estimate	$1,387,995.00

Professional Engineering Consultants have reviewed the bids, qualifications, and current project commitments of the low bidder, Banks Construction, LLC.  The total bid supplied by Stark Boring Co. Inc. contained a clerical error, which increased their total bid from $1,439,484.72 to $1,476,027.52. The correction moves Stark Boring Co. Inc. to third in the tabulation behind Nowak Construction Co. Inc. and Banks Construction, LLC. The bid supplied by Banks Construction, LLC contained an error in the unit cost that reduced the bid from $1,143,600.00 to $1,141,100.00. The correction did not change Banks Construction. LLC's ranking among the other bidders. Per the attached letter and bid tabulation, Professional Engineering Consulting recommended awarding the bid to Banks Construction, LLC.

Project Funding

The project will be funded from the Department of Utilities bonded construction fund per the adopted Capital Improvement Project Scenario 5 for the 2013-2017 period.

Action

Award the construction contract for Bid No. B1540 to Banks Construction, LLC in the amount of $1,141,100.00 and authorize the Interim City Manager to execute the construction contract for project, UT1427 Michigan/Arkansas, 2^nd to 9^th Street and Florida, 3^rd to 4^th Street Waterline Replacement.