|
|
CITY COMMISSION
MEETING AGENDA
October 6, 2015 – 5:45 p.m.
(Posted on webpage at 5:15 p.m. on 10/01/15)
(10MB files take approximately 45 seconds to open)
Updates:
10/06/15 @ 1:35 p.m.:
- Added an additional staff memo to Consent Agenda Item No. 9, NEA Our Town Grant; and
- Added correspondence to Regular Agenda Item No. 1 – City Commission vacancy.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of the Eutin, Germany Student delegation.
2. Proclaim Wednesday, October 7, 2015 as Walk to School Day.
3. Proclaim Monday, October 12, 2015 as Indigenous Peoples Day.
4. Proclaim the month of October, 2015 as Meet the Blind Month and Thursday, October 15, 2015 as White Cane Safety Day.
5. Proclaim the month of October, 2015 as Sweet Potato Month.
6. Proclaim Friday, November 13, 2015 as World Pancreatic Cancer Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Parks and Recreation Advisory Board meeting of 09/08/15
Sustainability Advisory Board meetings of 07/08/15 and 08/12/15
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Set bid date of October 13, 2015 for Bid No. B1552 - Comprehensive Rehabilitation Program at 1014 Lawrence Avenue. Staff Memo
b) Set a bid date of October 27, 2015 for Bid No. B1546 - Water and Wastewater Treatment Chemicals. Staff Memo
c) Award the bid for Bid No. B1543, Project No. UT1417 - Clinton Water Treatment Plant Raw Water Pump Station Improvements, to the low bidder, Crossland Heavy Contractors, in the amount of $1,527,000 and authorize the Interim City Manager to execute the construction contract. Staff Memo & Attachments
d) Authorize the Interim City Manager to Execute Supplemental Agreement No.4, in the amount of $207,020.00, to the Engineering Services Agreement with Black & Veatch for additional Design Services and Construction Phase Engineering Services for Project No. UT1417 - Clinton Water Treatment Plant Raw Water Pump Station Improvements. Staff Memo & Attachments
e) Award the construction contract for Bid No. B1540, Project No. UT1427 - Michigan/Arkansas, 2nd to 9th Street and Florida, 3rd to 4th Street Waterline Replacement, to Banks Construction, LLC, in the amount of $1,141,100 and authorize the Interim City Manager to execute the construction contract. Staff Memo & Attachments
f) Approve change order to the emergency purchase order (No. 013418) to R.D. Johnson, in the amount of $28,287.70, for emergency waterline repairs at 23rd and Massachusetts Street, for a new total of $42,287.72. Staff Memo
g) Authorize the Interim City Manager to execute Supplemental Agreement No.1 to the Engineering Services Agreement with HDR in the amount of $96,815.00 for design engineering services for Project UT1310 19th & Kasold Water Booster Pump Station Replacement. Staff Memo & Attachments
6. Accept dedications of rights-of-way and easements for Final Plat, PF-15-00397, for Langston Heights Addition No. 2. Submitted by BG Consultants, for RSR Holdings, LLC, property owner of record. Staff Memo & Attachments
7. Accept dedications of rights-of-way and easements for Final Plat, PF-15-00405, for Langston Commons. Submitted by BG Consultants, for RSR Holdings, LLC, property owner of record. Staff Memo & Attachments
8. Accept dedications of easements associated with Final Plat, PF-15-00289, for Dream Haven II, a 7 lot residential subdivision containing approximately 9.27 acres, located at 2910 Peterson Road. Submitted by Treanor Architects, P.A. for David A. and Anne K. Gnojek and Dream Haven II LLC, property owners of record. Staff Memo & Attachments Correspondence
9. Approve final grant submittal for the National Endowment for the Humanities Our Town Grant, as recommended by the Lawrence Cultural Arts Commission. Staff Memo Additional Staff Memo - Added 10/06/15
10. Authorize the Interim City Manager to execute a Memorandum of Understanding for the 2015-2016 Safe Winter Walkways Program. Staff Memo & Attachments
11. Authorize the Mayor to sign a Subordination Agreement for Ronald P. Hayes, 1215 New Jersey Street. Staff Memo
12. Authorize the Mayor to sign a Release of Mortgage for Charles R. and Ruth M. Hurst, 831 Elm Street. Staff Memo
13. Authorize the Mayor to sign loan modification documents for Rosemary J. Seiger, 340 Pleasant Street. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive comments from Mayor Amyx and City Commission. Correspondence - Added 10/06/15
2. Conduct the election of a successor to the vacant City Commission position, pursuant to Section 1-201 of the City Code.
3. Conduct swearing in of the newly appointed City Commissioner. The new Commissioner will be seated.
RECESS FOR APPROXIMATELY 20 MINUTES
4. Consider a motion to recess into executive session for the following items:
a) For approximately 30 minutes to discuss confidential data relating to the financial affairs or trade secrets of a corporation. The justification for the executive session is to protect the confidentiality of the corporation’s data related to its financial affairs or trade secrets.
b) For approximately 15 minutes to consult with attorneys for the City on matters which would be deemed privileged under the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. At the conclusion of the executive sessions, the Commission will resume its regular meeting in the City Commission Room.
ACTION: Approve the motion to recess into executive sessions for approximately 45 minutes for the purposes stated above, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· City Commission Vacancy Information and Schedule
· East Ninth Street Meeting Schedule and Information
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information
· City Commission Special Meeting, Thursday, October 1, 5:45 p.m. Location: City Commission Room. Topic: Interview/discussion of applicants.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, October 3, 10:00 a.m. – 2:00 p.m. Location: Station No. 2 – 2128 Harper Street. Flyer
· Lawrence-Douglas County Fire Medical 100th Birthday Celebration Barbeque, Saturday, October 3, 3:00 – 7:00 p.m. Location: Chief Jim McSwain Park, 1941 Haskell Avenue. INVITATION ONLY EVENT.
· Walk to School Day, Wednesday, October 7. More details to be announced.
· Planning Commission orientation lunch with elected officials, Friday, October 9, 12:00 – 1:30 p.m. Location: City Commission Room.
· Parks and Recreation Gold Medal Luncheon, Tuesday, October 13, 12:00 – 1:30 p.m. Location: South Park William Kelly Bandstand area. (In case of inclement weather, the event will move to the Community Building basement).
· Black Hills Energy luncheon with public officials, Wednesday, October 28, 12:00 – 1:30 p.m. Location: Oread Hotel, 521 Room.
· National League of Cities Congress of Cities Exposition, November 3 – 7. Location: Nashville, TN.
· 36th Police Department Basic Recruit Academy Graduation, Friday, November 13, 6:30 p.m. Location: Holiday Inn Hotel & Convention Center.
· City of Lawrence Employee Appreciation Holiday Party, Friday, November 20, 6:00 p.m. Location: Holiday Inn Hotel & Convention Center, 200 McDonald Drive.
· November 24 City Commission meeting canceled.
· City offices closed November 26 and 27 for Thanksgiving holiday.
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
|
|||||||||||||||||||||||||||||||||||||||||||||||||
*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expires 05/31/17.
BZA-Sign Code Board of Appeals:
One position expires 09/30/15 and is eligible for reappointment to an additional term.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas. The position that will become vacant is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.
eXplore Lawrence:
This is a new governing board that will oversee the operations of the Lawrence Convention and Visitors Bureau and will consist of seven voting members, with representation as indicated: one representative employed by a full-service hotel within the City limits, one representative employed by a limited-service hotel within the City limits, one member of the elected body of the Lawrence City Commission, one representative from the cultural industry of Lawrence, one representative of a local university or educational institution, one representative of the sports and/or recreational industry in Lawrence, and one representative from the service/event management industry in Lawrence.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two vacancies for positions that expired 09/30/15. One additional position expired 09/30/15 and is eligible for reappointment to an additional term.
One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Lawrence Douglas County Bicycle Advisory Committee:
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One position expired 04/30/15 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.