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CITY COMMISSION
MEETING AGENDA
September 22, 2015 5:45 p.m.
(Posted on webpage at 4:50 p.m. on 09/17/15)
(10MB files take approximately 45 seconds to open)
Updates:
09/21/15 @ 3:45:
- Added a proclamation for Lawrence Arts Center Month to Section A;
- Added the appointment memo to Consent Agenda Item No. 4;
- Revised the language for Consent Agenda Item No. 8 angled parking associated with Site Plan, SP-15-00052; and
- Added a location map and correspondence to Regular Agenda Item No. 1 public hearing regarding 912 Chalk Hill Court.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of September, 2015 as Lawrence Arts Center Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/19/15 and 05/26/15.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 08/06/15
Public Transit Advisory Committee meeting of 07/14/15
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve appointments (added 09/21/15) as recommended by the Mayor.
5. Bid and purchase items:
a) Set a bid opening date of October 6, 2015 for the 2015 Master Street Tree Project. Staff Memo
b) Set a bid opening date of October 13, 2015, for Bid No.B1548 for new/spare pump purchase for Pump Station 5B. Staff Memo
c) Approve Change Orders in the amount of $17,000.20 for Project No. PW1437, Bob Billings Parkway Turn Lane Improvements at Corpus Christi Church (Benefit District). Staff Memo
d) Authorize the Interim City Manager to sign Supplement No. 1 with BG Consultants for engineering services for the design of stormwater and geometric improvement plans at 23rd Street and Ousdahl Road in the amount of $22,250, Project No. PW1134. Staff Memo & Attachments
e) Authorize the sole-source purchase of one ABB Variable Frequency Drive from Logic, Inc. for $61,505 for the Kaw Wastewater Treatment Plant Pump Station 5B Pump #1. Staff Memo
f) Authorize payment to Johnson County Sherriffs Office, in the amount of $22,375.97, for reimbursement of law enforcement training and expenses. Staff Memo & Attachments
g) Authorize a change order totaling $78,650 to RD Johnson Excavation for installation of additional concrete trail on the Burcham River Trail Project. Staff Memo
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9147, allowing the sale, possession, and consumption of alcohol on W. 29th Terrace, between Iowa Street frontage road and Four Wheel Drive, on Friday, October 2, from 12:00 p.m. to 10:00 p.m. during the Rock the Block, Kick Cancer event.
b) Ordinance No. 9150, allowing the sale, possession, and consumption of alcoholic liquor on public property on the 100 block of East 8th Street on Friday October 30, 2015 from 1:30 p.m. 11:00 p.m., for the KU Homecoming Pep Rally event.
7. Accept dedications of rights-of-way and easements for Final Plat, PF-15-00279, of Westwood Hills 8th Plat. Submitted by BG Consultants, Inc., for Wedman Construction, Inc., property owner of record. Staff Memo & Attachments
8. Approve a Site Plan, SP-15-00052, for a building
addition and expansion of a parking area for Sunset Hill Elementary School
located at 901 Schwarz Rd. Submitted by Gould Evans, for the Unified School
District #497, property owner of record. Approve
Use of Right of Way agreement for angled parking on Schwarz Road and the bus
parking on West 9th Street, associated with Site Plan, SP-15-00052,
for Sunset Hill Elementary School located at 901 Schwarz Rd. Submitted by Gould
Evans, for the Unified School District #497, property owner of record. Staff Memo & Attachments
9. Accept easements for Minor Subdivision, MS-15-00342, for University Field Subdivision No. 5, located at 1745 W 19th Terrace. Submitted by Mountain Top LLC, property owner of record. Staff Memo & Attachments Staff Memo to Planning Commission
10. Approve as signs of community interest, a request from Friends of the Library to place temporary signs around the City to advertise the Friends of the Lawrence Public Library Book Sale, from September 28 through October 5, 2015.
C. CITY MANAGERS REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing regarding the property at 912 Chalk Hill Court, and consider adopting Resolution No. 7139, declaring the house to be unsafe and dangerous and to order the owner to repair or remove the structure within the specified time. Staff Memo & Attachments Correspondence - Added 09/21/15 Location Map - Added 09/21/15
ACTION: Conduct public hearing. Adopt Resolution No. 7139, declaring the house at 912 Chalk Hill Court to be unsafe and dangerous and order the owner to repair or remove the structures within the specified time, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· City Commission Vacancy Information and Schedule
· East Ninth Street Meeting Schedule and Information
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information
· 2015 Community Education Breakfast, Friday, September 18, 7:30 9:00 a.m. Location: Lawrence Holidome.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 19, 1:00 5:00 p.m. Location: Station No. 4 2121 Wakarusa Drive. Flyer
· Peaslee Center Ribbon Cutting Thursday, September 24, 4:30 p.m. Location: 2920 Haskell Avenue.
· Peaslee Center Community Grand Opening Saturday, September 26, 10:00 a.m. 1:00 p.m. Location: 2920 Haskell Avenue.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 26, 1:00 5:00 p.m. Location: Station No. 5 1911 Stewart Avenue. Flyer
· East Lawrence Neighborhood Association Block Party, Saturday, September 26, 5:00 p.m. 9:00 p.m. Location: Hobbs Park.
· City Commission Meeting Reinstated, Tuesday, September 29, 5:45 p.m. Location: City Commission Room.
· Baker Wetlands Discovery Center Dedication, Wednesday, September 30, 4:00 p.m. Location: 1365 N. 1250 Rd.
· City Commission Special Meeting, Thursday, October 1, 5:45 p.m. Location: City Commission Room. Topic: Interview/discussion of applicants.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, October 3, 10:00 a.m. 2:00 p.m. Location: Station No. 2 2128 Harper Street. Flyer
· Lawrence-Douglas County Fire Medical 100th Birthday Celebration Barbeque, Saturday, October 3, 3:00 7:00 p.m. Location: Chief Jim McSwain Park, 1941 Haskell Avenue. INVITATION ONLY EVENT.
· Walk to School Day, Wednesday, October 7. More details to be announced.
· Planning Commission orientation lunch with elected officials, Friday, October 9, 12:00 1:30 p.m. Location: City Commission Room.
· Black Hills Energy luncheon with public officials, Wednesday, October 28, 12:00 1:30 p.m. Location: Oread Hotel, 521 Room.
· National League of Cities Congress of Cities Exposition, November 3 7. Location: Nashville, TN.
· 36th Police Department Basic Recruit Academy Graduation, Friday, November 13, 6:30 p.m. Location: Holiday Inn Hotel & Convention Center.
· November 24 City Commission meeting canceled.
· City offices closed November 26 and 27 for Thanksgiving holiday.
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
BZA-Sign Code Board of Appeals:
One position expires 09/30/15 and is eligible for reappointment to an additional term.
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas. The position that will become vacant is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two positions expire 09/30/15 and are eligible for reappointment to additional terms.
Five positions expire 09/30/15; three are eligible for reappointment to additional terms and two positions will become vacant.
One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One position expired 04/30/15 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.