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CITY COMMISSION

MEETING AGENDA

September 1, 2015 – 4:00 p.m.

(Posted on webpage at 4:45 p.m. on 08/27/15)

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Updates:

09/01/15 @ 1:35 p.m.:

 

08/31/15 @ 1:50 p.m.:

 

 

 

A.        STUDY SESSION:

 

1.       Joint City/County meeting with the Kansas Department of Transportation on the West leg of K-10.   K10 West Leg Fact Sheet    KDOT PowerPoint Presentation - Added 08/31/15

 

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim the week of September 6 – 12, 2015 as First Responder Appreciation Week.

 

2.       Proclaim Sunday, September 27, 2015 as Gracias Choir Day.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Bicycle Advisory Committee meeting of 07/20/15

Board of Zoning Appeals meeting of 07/09/15

Fire Code Board of Appeals meeting of 08/19/15

Historic Resources Commission meetings of 05/21/15, 06/18/15, and 07/16/15

Human Relations Commission meeting of 05/21/15

Planning Commission meeting of 07/22/15

 

2.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Approve appointments as recommended by the Mayor.

 

5.       Bid and purchase items:

 

a)       Set bid date of September 22, 2015 for #B1547 and the Comprehensive Rehabilitation Program at 1014 Lawrence Ave.   Staff Memo

 

b)       Approve the purchase of a John Deere 1570 TerrainCut Commercial Mower for the Parks & Recreation Department from Deere & Company for $22,521.27, utilizing the State of Kansas Contract #4425-5.   Staff Memo

 

6.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9145, renaming that portion of old “Haskell Avenue” between 29th Street and Horizon Drive to “Haskell Lane” and renaming that portion of old 31st Street remaining open to public travel to 30th Terrace. 

 

b)       Ordinance No. 9149, “2015 Standard Traffic Ordinance, Edition 2015.”  

 

c)       Ordinance No. 9133, allowing the sale, possession and consumption of alcohol on Saturday, September 19, 2015, at 5:00 a.m. to Saturday, September 19, 2015, at 11:59 p.m. in South Park, and on Massachusetts Street between North Park and South Park Street associated with the 2015 Bike MS Event

 

d)       Ordinance No. 9134, allowing the sale, possession, and consumption of alcohol on the public right-of-way on the 900 block of New Hampshire Street during the Lawrence Arts Center 40th Anniversary Event.

 

7.       Initiate a Text Amendment to the City of Lawrence Land Development Code to review the Personal Convenience Services and Personal Improvement Service uses and determine if amendments are necessary to permit salons as a use in the RSO (Single-Dwelling Residential-Office) zoning district.    Staff Memo & Attachments

 

8.       Authorize $8,000 in funds from the Guest Tax Fund to support the 2015 Lawrence Old-Fashioned Christmas Parade.   Staff Memo & Attachments

 

9.       Approve a sign permit for a mural installation at 901 Delaware Street, as recommended by the Lawrence Cultural Arts Commission.   Staff Memo & Attachments

 

 

 

D.        CITY MANAGER’S REPORT:          Report & Attachments

 

 

E.         PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

F.         REGULAR AGENDA ITEMS:          

 

1.       Consider the appointment of Joe Harkins to serve as the Chair of the Advisory Committee on the City Commission Vacancy, as recommended by the Mayor.   Staff Memo

 

ACTION:      Approve appointment of Joe Harkins to serve as the Chair of the Advisory Committee on the City Commission Vacancy, if appropriate.

 

2.       Receive staff’s recommendation for amendments to the Fire Code related to animal housing facilities.  Staff Memo & Attachments  Correspondence   Animal Housing Facilities Staff Memo - Added 09/01/15   Information on Downtown Sprinkler Incentive Program - Added 09/01/15

 

ACTION:      Adopt staff’s recommended amendments to the Fire Code, if appropriate.

 

3.       Consider forgiving $44,937.81 in special assessments for Lot F in the East Hills Business Park for the PROSOCO expansion project, contingent upon Douglas County Commission action to donate the lot to PROSOCO for the project.  Staff Memo & Attachments

 

ACTION:      Direct staff as appropriate.

 

4.       City Auditor will present a performance audit on protecting personally identifiable information.   Report

 

ACTION:      Receive report.

 

5.       City Auditor will present the results of the external quality control review of the City Auditor.  Report

 

ACTION:      Receive report.

 

6.       Receive update on City’s arbitrage liability review and authorize remittance to the IRS in the amount of $44,101 plus accrued interest of $7,358 and a request to have $44,101 refunded to the City.   Staff Memo

 

ACTION:      Direct staff as appropriate.

 

 

 

G.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

H.        COMMISSION ITEMS:      City Commission Work Plan

 

 

I.         CALENDAR:   Meeting List

 

·                     City Commission Vacancy Information and Schedule

 

·                     East Ninth Street Meeting Schedule and Information.

 

·                     Bicycle Pedestrian Issues Task Force Meeting Schedule and Information.

 

·                     Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 5, 1:00 – 5:00 p.m.  Location:  Station No. 3 – 3708 W. 6th Street.   Flyer

 

·                     City offices closed Monday, September 7, in observance of the Labor Day holiday.

 

·                     Third Quarter Economic Development Committee Board meeting, Tuesday, September 8, 2:00 p.m.  Location:  Lawrence Chamber of Commerce.

 

·                     2015 Taste of Fall Lawrence Mixer, Thursday, September 10, 4:00 – 7:00 p.m.  Location:  Meadowbrook Apartments.

 

·                     2015 Valor First Responder Awards, Friday, September 11, 6:00 p.m.  Location:  Crown Toyota Pavilion.

 

·                     Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 12, 1:00 – 5:00 p.m.  Location:  Station No. 1 – 746 Kentucky Street.  Flyer

 

·                     2015 Community Education Breakfast, Friday, September 18, 7:30 – 9:00 a.m.  Location:  Lawrence Holidome.

 

·                     Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 19, 1:00 – 5:00 p.m.  Location:  Station No. 4 – 2121 Wakarusa Drive.   Flyer

 

·                     Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 26, 1:00 – 5:00 p.m.  Location:  Station No. 5 – 1911 Stewart Avenue.  Flyer

 

·                     City Commission Meeting Reinstated, Tuesday, September 29, 5:45 p.m.  Location:  City Commission Room. 

 

·                     City Commission Special Meeting, Thursday, October 1, 5:45 p.m.  Location:  City Commission Room.  Topic:  Interview/discussion of applicants.

 

·                     Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, October 3, 10:00 a.m. – 2:00 p.m.  Location:  Station No. 2 – 2128 Harper Street.  Flyer

 

·                     Walk to School Day, Wednesday, October 7.  More details to be announced.

 

 

 

 

 

September 2015

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October 2015

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*dates in bold indicate City Commission meeting dates

 

 

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

BZA-Sign Code Board of Appeals:

One position expires 09/30/15 and is eligible for reappointment to an additional term.

 

Bicycle Advisory Committee:

One position expires 12/31/15 and is eligible for reappointment to an additional term.

 

Building Code Board of Appeals:

One position expires 11/30/15 and is eligible for reappointment to an additional term.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.  Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas.  The position that will become vacant is an at-large position.

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/14.  This position is designated for an Architect/Engineer.  Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms. 

 

Douglas County Emergency Management Board:

One position expires 07/01/15 and is eligible for reappointment to an additional term.

 

Douglas County Senior Services Advisory Board:

Two positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/16.  Four positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Hospital Board:

Two positions expire 09/30/15 and are eligible for reappointment to additional terms.

 

Human Relations Commission:

Five positions expire 09/30/15; three are eligible for reappointment to additional terms and two positions will become vacant.

 

Jayhawk Area Agency on Aging:

One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.

 

Joint Economic Development Council:

Two positions expire 10/31/15 and are eligible for reappointment to additional terms.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

 

Parks & Recreation Advisory Board:

Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.

 

Public Transit Advisory Committee:

Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.

 

Sales Tax Audit Committee:

One position expired 04/30/15 and is eligible for reappointment to an additional term.

 

Sister Cities Advisory Board:

One vacancy for a position that expired 12/31/14.  Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16.  Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.

 

Sustainability Advisory Board:

One vacancy for a position that expires 12/31/16.  Five positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18.