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CITY COMMISSION
MEETING AGENDA
August 11, 2015 – 5:45 p.m.
(Posted on webpage at 4:20 p.m. on 08/06/15)
(10MB files take approximately 45 seconds to open)
Updates:
08/11/15 @ 12:35 p.m.
- Updated the license memo on Consent Agenda #3.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions. None.
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses (updated 08/11/15) as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Set a bid date of September 1, 2015 for the construction of the Maple Street stormwater pump station, Project No. PW1133, New Bid No. B1542. Staff Memo & Attachments
b) Approve the purchase for annual software maintenance for Logic’s Wonderware SCADA Software for the Utilities Department to Logic, Inc. in the amount of $31,581, for the period September 30, 2015 to September 30, 2016. Staff Memo
c) Approve sale of surplus equipment on GovDeals. Staff Memo
d) Authorize the Interim City Manager to execute Supplemental Agreement No. 3, in the amount of $50,046, to the Engineering Services Agreement with Black & Veatch for additional Engineering Services for Project UT1417 Clinton Water Treatment Plant Raw Water Pump Station Improvements. Staff Memo
5. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9143, for at Text Amendment (TA-15-00253) to the Land Development Code, Chapter 20, Article 12 of the Code of The City of Lawrence, KS to reference 2015 effective dates for new Floodplain Overlay District Maps and related regulation changes.
b) Ordinance No. 9122, establishing a two-year schedule for 2016 and 2017 water and wastewater service rates, effective November 15, 2015 and November 15, 2016, respectively.
6. Approve Special Use Permit, SUP-15-00241, for an Institutional Development Plan for the Douglas County Fairgrounds Master Plan located at 2110 Harper St. The plan includes the removal of several existing buildings, barns and the baseball fields and construction of a new Open Pavilion Building, Meeting Hall, Outdoor Meeting Area and restrooms. The plan also includes removal and replacement of the Outdoor Arena. Parking and interior circulation areas will also be modified and improved. Improvements are being made to provide code compliant facilities to serve a variety of Community Facility activities that take place at the fairgrounds. Submitted by Landplan Engineering & Treanor Architects on behalf of Douglas County, property owner of record. Adopt on first reading, Ordinance No. 9135, for Special Use Permit for an Institutional Development Plan for the Douglas County Fairgrounds Master Plan located at 2110 Harper St. (SUP-15-00241) (PC Item 2; approved 7-0 on 7/22/15) Staff Report Site Plan Map of Area PC Minutes
7. Approve rezoning, Z-15-00243, approximately 9.818 acres from PRD (Planned Residential Development) District to RM15 (Multi-Dwelling Residential) District, located at 2101 Exchange Ct. Submitted by CFS Engineers, for Southwind Capital LLC, property owner of record. Adopt on first reading, Ordinance No. 9136, to rezone (Z-15-00243) approximately 9.818 acres from PRD (Planned Residential Development) District to RM15 (Multi-Dwelling Residential) District, located at 2101 Exchange Ct. (PC Item 3; approved 7-0 on 7/22/15) Staff Report Rezoning Map Concept Plan Map of Area PC Minutes
8. Approve rezoning, Z-15-00244, approximately .193 acres from CN2 (Neighborhood Commercial Center) District to OS (Open Space) District, located at 6300 W Bob Billings Pkwy. Submitted by Tim A Herndon, for RSR Holdings LLP, property owner of record. Adopt on first reading, Ordinance No. 9139, to rezone (Z-15-00244) approximately .193 acres from CN2 (Neighborhood Commercial Center) District to OS (Open Space) District, located at 6300 W Bob Billings Pkwy. (PC Item 7A; approved 6-0-1 on 7/22/15) Staff Report Zoning Exhibit Master Plan Comparison Map of Area Neighborhood Maps PC Minutes
9. Approve rezoning, Z-15-00245, approximately .992 acres from OS (Open Space) District to CN2 (Neighborhood Commercial Center) District, located at 6300 W Bob Billings Pkwy. Submitted by Tim A Herndon, for RSR Holdings LLP, property owner of record. Adopt on first reading, Ordinance No. 9140, to rezone (Z-15-00245) approximately .992 acres from OS (Open Space) District to CN2 (Neighborhood Commercial Center) District, located at 6300 W Bob Billings Pkwy. (PC Item 7B; approved 6-0-1 on 7/22/15) Staff Report Zoning Exhibit Revised Master Plan Development Comparison Map of Area PC Minutes
10. Approve rezoning, Z-15-00251, approximately 11.15 acres from RM24 (Multi-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RS7 (Single-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6300 Bob Billings Pkwy. Submitted by Tim Herndon, for RSR Holdings LLP, property owner of record. Adopt on first reading, Ordinance No. 9141, to rezone (Z-15-00251) approximately 11.15 acres from RM24 (Multi-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RS7 (Single-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6300 Bob Billings Pkwy. (PC Item 7C; approved 6-0-1 on 7/22/15) Staff Report Rezoning Exhibit Building Permit Map Map of Area PC Minutes Correspondence
11. Approve rezoning, Z-15-00252, approximately 3.255 acres from RM12D (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6304-6323 Serenade Ct. Submitted by Tim Herndon, for RSR Holdings LLP, property owner of record. Adopt on first reading, Ordinance No. 9142, to rezone (Z-15-00252) approximately 3.255 acres from RM12D (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6304-6323 Serenade Ct. (PC Item 7D; approved 6-0-1 on 7/22/15) Staff Report Rezoning Exhibit Minor Subdivision Drawing Building Permit Map Map of Area PC Minutes
12. Adopt Addendums 1-5 to the Stormwater Management Criteria. Staff Memo & Attachments
13. Authorize staff to advertise a Request for Proposals, RFP R1505, for Advance Meter Infrastructure Assessment. Staff Memo
14. Approve as signs of community interest, a request from Downtown Lawrence Inc. to place signs promoting Lawrence Restaurant Week at various requested locations from September 1 through September 20, 2015. Staff Memo & Attachments
15. Authorize the Mayor to sign a Subordination Agreement for John W. Rasmussen and Shannon C. Rasmussen, 1406 New Jersey Street. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of the east 15’ of the 30’ drainage easement located on 109 Fall Ridge Lane, as requested by property owner Jason Todd Construction, LLC. Staff Memo & Attachments
ACTION: Conduct public hearing and approve the vacation of the east 15’ of the 30’ drainage easement located on 109 Fall Ridge Lane, if appropriate.
2. Consider adopting Resolution No. 7130, setting a public hearing date of September 22, 2015, pursuant to K.S.A. 12-1750 et. seq., to consider ordering the house at 912 Chalk Hill Court to be repaired or demolished. Staff Memo & Attachments
ACTION: Adopt Resolution No. 7130, setting a public hearing date of September 22, 2015, pursuant to K.S.A. 12-1750 et. seq., to consider ordering the house at 912 Chalk Hill Court to be repaired or demolished, if appropriate.
3. Consider adopting on second and final reading, Ordinance No. 9146, approving and appropriating the 2016 City of Lawrence Operating and Capital Improvement Budget.
ACTION: Adopt on second and final reading, Ordinance No. 9146, approving and appropriating the 2016 City of Lawrence Operating and Capital Improvement Budget, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· East Ninth Street Meeting Schedule and Information.
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information.
· City employee BBQ, Saturday, August 15, 4:00 – 6:00 p.m. Location: Buford Watson Park.
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· Joint City/County/USD meeting, Monday, August 24, 5:00 p.m. Location: TBD.
· Joint City/County meeting, Tuesday, September 1, 4:00 p.m. Location: City Commission Room. Topic: West leg of K-10 with KDOT.
· 2015 International Association for Public Participation Conference, September 9 – 11. Location: Portland Oregon.
· 2015 Taste of Fall Lawrence Mixer, Thursday, September 10, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments.
· 2015 Community Education Breakfast, Friday, September 18, 7:30 – 9:00 a.m. Location: Lawrence Holidome.
· September 29 City Commission meeting is canceled due to the fifth Tuesday of the month.
· Walk to School Day, Wednesday, October 7. More details to be announced.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
BZA-Sign Code Board of Appeals:
One position expires 09/30/15 and is eligible for reappointment to an additional term.
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas. The position that will become vacant is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Emergency Management Board:
One position expires 07/01/15 and is eligible for reappointment to an additional term.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two positions expire 09/30/15 and are eligible for reappointment to additional terms.
Five positions expire 09/30/15; three are eligible for reappointment to additional terms and two positions will become vacant.
One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One position expired 04/30/15 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.