Memorandum

City of Lawrence

Utilities Department

TO:	Diane Stoddard - Interim City Manager Casey Toomay – Assistant City Manager
FROM:	Clint Miller – GIS Analyst, Utilities
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director Beth Krishtalka – Assistant to Director
DATE:	July 7, 2015
RE:	July 21st, 2015 Agenda Item - GPS Rover Purchase

Background

The Department of Utilities currently has two (2) Trimble R10LT GPS rovers deployed to collect infrastructure asset information and survey CIP and public infrastructure projects. The existing Trimble GPS rovers and base station equipment was recently updated in March 2014. To date, Utilities field staff have collected 86,039 data points using GPS equipment.

Project Description

This equipment purchase is to replace a Trimble GPS rover that was lost due to theft on June 30, 2015 from a city vehicle while deployed in the field. The replacement GPS rover will be utilized in the same capacity within the department for collection of inventory infrastructure assets, system capacity analysis, and survey of CIP and public infrastructure projects. The GPS rover will collect location and depth information, and then remotely transmit asset information from the field to office staff. The Trimble GPS rover will utilize the existing Trimble reference base station located on top of city hall.

Project Details

The Department of Utilities will source the equipment from Seiler Instrument, the sole source provider for Trimble sales and service for the State of Kansas. Seiler Instrument is to provide; one (1) Trimble R10 GPS/GNSS Receiver, one (1) Trimble TSC3 Data Collector,  one-year on-site hardware, software, firmware warranty, one (1) Telescopic Rod w/Bipod, one (1) Hard Case and related field accessories, cabling etc. Seiler Instrument will also provide on-site training to field and office staff and technical support for a period of one year after date of purchase.

Project Funding

This purchase will be funded by the Department of Utilities from the 2015 Utilities operation and maintenance budget for $31,370. Additional warranty after the initial one-year warranty will be purchased at $1,185/yr. Seiler Instrument will provide the recommended equipment at GSA equivalent pricing.

Action

Approve sole source purchase of one (1) Trimble GPS/GNSS R10 GPS Rover and Data Collector from Seiler Instrument in amount of $31,370.