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CITY COMMISSION
MEETING AGENDA
July 21, 2015 – 5:45 p.m.
(Posted on webpage at 4:20 p.m. on 07/16/15)
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Updates:
07/21/15 @ 2:30 p.m.:
- Added correspondence to Consent Agenda Item No. 7 – Baldwin Creek Trail; and
- Added correspondence to Regular Agenda Item No. 2 – transit center analysis.
07/21/15 @ 10:30 a.m.:
- Updated the City Manager’s Report;
- Added a map of transit shelters to Regular Agenda Item No 2; and
- Updated the calendar to add the date of the Public Incentives Review Committee meeting.
07/20/15 @ 5:05 p.m.:
- Added staff memo to Regular Agenda Item No. 4 – Budget.
07/17/15 @ 10:40 a.m.:
- Deferred Consent Agenda Item No. 6 – a – second reading of ordinance for SUP-15-00185, Verizon Wireless cell tower.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Saturday, July 25, 2015 as the City of Lawrence Celebration of the 25th Anniversary of the Americans with Disabilities Act.
2. Proclaim Lawrence as a Community Supporting Breastfeeding.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Public Transit Advisory Committee meetings of 05/12/15 and 06/09/15
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Approve sole source purchase of one (1) Trimble GPS/GNSS R10 GPS Rover and Data Collector from Seiler Instrument in amount of $31,370. Staff Memo
b) Approve Change Order to R. D. Johnson for additional milling and paving on project PW1316, Bob Billings Parkway & George Williams Way Geometric and Traffic Signal Improvements in the amount of $80,000. Staff Memo & Attachments
c) Authorize the purchase of 24 Point Blank Alpha Elite Ballistic Vests from Southern Uniform & Equipment for $19,410 and four (4) Armor Express Seraph Ballistic Vests from Alamar Uniforms for $2,988 for the Lawrence Police Department. Staff Memo
6. Adopt on second and final reading, the following ordinances:
a) DEFERRED - Ordinance No.
9127, for Special Use Permit (SUP-15-00185) for Verizon Wireless LLC
to construct a new communication tower, located at 2001 Moodie Rd.
b) Ordinance No. 9130, establishing No Parking along both sides of Crestline Drive between 9th Street and Bob Billings Parkway.
7. Authorize staff to initiate the vacation process of the existing pedestrian and greenspace easement on two tracts and work with the property owners to establish new easements that better facilitate the installation of the Baldwin Creek Trail. Staff Memo & Attachments Correspondence - Added 07/21/15
8. Authorize staff to submit applications to the Kansas Department of Transportation for a Transit Comprehensive Operations Analysis and a Bike Share Feasibility Study under the Competitive Consolidated Planning Grant funding program. Staff Memo
9. Authorize the Interim City Manager to execute the proposed Fiber Memorandum of Understanding, MOU Addendum No. 1, and the Dark Fiber Lease agreement with RG Fiber. Staff Memo & Attachments
10. Authorize the Mayor to sign Subordination Agreements for Alex and Amber Hansen, 2527 Ryan Court, and Tricia Klein, 1705 Bullene Street. Staff Memo
11. Authorize the Mayor to sign the Releases of Mortgage for John and Valerie Fittell, 3107 Longhorn Drive; and Catherine L. McNish, 1002 Home Circle. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Conduct a public hearing regarding a distance limitation waiver request for the 2015 Kansas State Fiddling and Picking Championship event to be held in South Park on Sunday, August 23, 2015 and consider adopting on first reading, Ordinance No. 9121, allowing the sale, possession, and consumption of alcohol on Sunday, August 23, 2015 from 8:00 a.m. to 9:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street associated with the event and consider approving a street event permit and closure of Massachusetts Street between North Park and South Park Street from 8:00 a.m. to 9:00 p.m. on Sunday, August 23, 2015 for the Kansas State Fiddling and Picking Championship Event. Staff Memo & Attachments
ACTION: Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and a grant distance limitation waiver.
Adopt on first reading, Ordinance No. 9121, allowing the sale, possession, and consumption of alcohol on Sunday, August 23, 2015 from 8:00 a.m. to 9:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street associated with the event.
Approve a street event permit and closure of Massachusetts Street between North Park and South Park Street from 8:00 a.m. to 9:00 p.m. on Sunday, August 23, 2015 for the Kansas State Fiddling and Picking Championship Event, if appropriate.
2. Consider the following items related transit:
a) Receive transit center location analysis update and provide direction to staff regarding proceeding with the location of the northeast corner of 21st Street and Iowa Street for the site of the transit transfer center. Staff Memo Map of Transit Shelters - Added 07/21/15 Correspondence - Added 07/21/15
b) Consider approval of amenities guidelines and policy. Staff Memo & Attachments
ACTION: Receive transit center location analysis update and direct staff as appropriate and approve amenities guidelines and policy, if appropriate.
3. Consider authorizing the Interim City Manager to finalize and execute the agreements with BNSF Railway and Amtrak regarding the land transaction and lease arrangements on the Santa Fe Station project and consider authorizing the Mayor to execute the city-state agreement with the Kansas Department of Transportation related to the grant and the construction of the project. Staff Memo & Attachments
ACTION: Authorize the Interim City Manager to finalize and execute the agreements with BNSF Railway and Amtrak and authorize the Mayor to execute the city-state agreement with the Kansas Department of Transportation, if appropriate.
4. Consider authorizing publication of the 2016 Budget Summary and establish August 4, 2016 as the public hearing date. This establishes the maximum budget authority and property tax mill levy for the 2016 budget. Staff Memo & Attachments Staff Memo in Response to CC Budget Questions - Added 07/20/15
ACTION: Authorize publication of the 2016 Budget Summary and establish August 4, 2015 as the public hearing date, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· East Ninth Street Meeting Schedule and Information.
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information.
· Robert J. Dole Institute of Politics Youth Civic Leadership Institute Reception, Thursday, July 16 at 5:40 p.m. Location: Dole Institute of Politics.
· Affordable Housing Conference, Friday, July 17, 9:00 a.m. – 2:30 p.m. Location: Heritage Room - Carnegie Building, 200 W. 9th Street. Agenda
· Clyde Leon Bysom Community Celebration of Life Concert, Saturday, July 18, 7:00 – 10:00 p.m. Location: South Park Gazebo.
· City Commission Study Session, Monday, July 20, 5:45 p.m. Location: City Commission Room. Topic: Police Facility.
· ADA 25th Anniversary Celebration, Saturday, July 25, 10:00 a.m. – 12:00 p.m. Location: Lawrence Public Library Auditorium.
· Hiratsuka Student Delegation, Monday, July 27 at 11:00 a.m. Location: City Commission Room.
· Public Incentives Review Committee meeting, Tuesday, August 4, 11:00 a.m. Location: City Commission Room.
· Joint City/County/USD meeting, Monday, August 24, 5:00 p.m. Location: TBD.
· Joint City/County meeting, Tuesday, September 1, 4:00 p.m. Location: City Commission Room. Topic: West leg of K-10 with KDOT.
· 2015 International Association for Public Participation Conference, September 9 – 11. Location: Portland Oregon.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
BZA-Sign Code Board of Appeals:
One position expires 09/30/15 and is eligible for reappointment to an additional term.
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas. The position that will become vacant is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Emergency Management Board:
One position expires 07/01/15 and is eligible for reappointment to an additional term.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two positions expire 09/30/15 and are eligible for reappointment to additional terms.
Five positions expire 09/30/15; three are eligible for reappointment to additional terms and two positions will become vacant.
One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
Four positions expired 11/30/14 and are eligible for reappointment to additional terms. One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One position expired 04/30/15 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.