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CITY COMMISSION
MEETING AGENDA
July 14, 2015 – 3:00 p.m.
(Posted on webpage at 5:00 p.m. on 07/09/15)
(10MB files take approximately 45 seconds to open)
Updates:
07/14/15 @ 4:35 p.m.:
- Added an updated memo to Regular Agenda Item No. 1 – Bond Sale;
- Added a staff memo to Regular Agenda Item No. 3 – SUP-15-00185, for Verizon Wireless LLC to construct a new communication tower at 2001 Moodie Road; and
- Added a PowerPoint presentation to Regular Agenda Item No. 5 – Humane Society request;
07/14/15 @ 2:10 p.m.:
- Updated the 07/14/15 Study Session Agenda; and
- Added correspondence to Regular Agenda Item No. 6 – Lawrence Community Shelter request.
07/14/15 @ 1:00 p.m.:
- Updated the 07/14/15 Study Session Agenda;
- DEFERRED Regular Agenda Item No. 2 – proposed transfer of 1.38 acres of Clinton Park property to USD 497;
- Added additional correspondence to Regular Agenda Item No. 3 – SUP-15-00185, for Verizon Wireless LLC to construct a new communication tower at 2001 Moodie Road; and
- Added a DRAFT Study Session Agenda for 07/20/15 – Police Facility, to Future Agenda Items.
07/13/15 @ 3:30 p.m.:
- Added the Study Session Agenda and attachments;
- Added additional correspondence to Regular Agenda Item No. 3 – SUP-15-00185, for Verizon Wireless LLC to construct a new communication tower at 2001 Moodie Road; and
- Added additional information to Regular Agenda Item No. 6 – Lawrence Community Shelter request.
A. STUDY SESSION: (3:00 – 5:15 p.m.)
1. City Commission Study Session on the 2016 Recommended Budget. Materials will be posted as soon as they are available. Agenda & Attachments - Updated 07/14/15
After a short break, the City Commission will resume
its regular meeting at approximately 5:45 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Saturday, July 18, 2015 as Clyde Bysom Day.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Planning Commission meeting of 05/18/15
Traffic Safety Commission meeting of 06/01/15
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9099, establishing No Parking along the south side of 11th Street for a distance of 60 feet east of Rhode Island Street.
b) Ordinance No. 9128, to rezone (Z-15-00198) approximately 10 acres from RSO (Single-Dwelling Residential-Office) District to CN2 (Neighborhood Shopping Center) District, located at 4300 W 24th Place. (PC Item 3A; approved 6-1 on 6/22/15)
c) Ordinance No. 9129, creating the Affordable Housing Advisory Board to oversee and to make recommendations to the Governing Body regarding the Affordable Housing Trust Fund.
6. Adopt Resolution No. 7127, establishing August 4, 2015 as the public hearing date on the advisability of the making of certain improvements and signalization of 6th Street and Champion Lane, Project Number PW1507. Staff Memo & Attachments
7. Receive update on BizFuel activities and direct the Small Business Facilitator to respond, on behalf of the BizFuel partners, to the Network Kansas Request for Information for the purpose of consideration of the City of Lawrence as a pilot community for the Metropolitan (E-) Entrepreneurship Community Partnership. RFI Staff Memo RFI Information
8. Authorize the Interim City Manager to execute the Solid Waste Management Household Hazardous Waste Grant Contract for state fiscal year 2016. Staff Memo & Attachments
9. Concur with the following recommendations from the Traffic Safety Commission:
a) To establish No Parking along both sides of Crestline Drive between 9th Street and Bob Billings Parkway and adopt on first reading, Ordinance No. 9130, establishing the No Parking. (TSC item #2; approved 7-0 on 06/01/15) Staff Memo & Attachments 06/01/15 TSC Meeting Materials
b) To deny the request to establish a Multi-Way Stop on Overland Drive at the Free State High School east driveway, at the Free State High School west driveway, and at Champion Lane. (TSC item #3; denied 7-0 on 06/01/15) Staff Memo & Attachments 06/01/15 TSC Meeting Materials
10. Authorize the Interim City Manager to sign the license agreement with Dale Willey Automotive, Inc. for the use of the right-of-way on Iowa Street Frontage Road for the installation of conduit and fiber. Staff Memo & Attachments
11. Approve a modification to the right-of-way permit for Project Number PW1417; HERE project, to Stevens Construction Corp., to close 11th Street between Indiana Street and Mississippi Street on Thursday, July 23, 2015 from 10:00 p.m. to 6:00 a.m. and on Thursday, August 27, 2015 from 10:00 p.m. to 6:00 a.m. Staff Memo & Attachments
12. Authorize the Interim City Manager to enter into a cost share agreement with the Kansas Water Office on the on-going Kansas River Algal Study and approve payment to the Kansas Water Office in an amount of $30,257. Staff Meeting & Attachments
13. Authorize the Interim City Manager to execute a License Agreement permitting Knightly Environmental Incorporated, a Kansas corporation, to install and maintain one ground water monitoring well within the City's right of way at the intersection of West 25th Street and South Iowa Street in accordance with the terms of that agreement. Staff Memo & Attachments
14. Authorize the Interim City Manager to execute a License Agreement permitting USD 497 to use a portion of the Haskell Avenue Right of Way for the installation of ground mounted monument sign in accordance with the terms of that Agreement, the design plan, and the approved sign permit. Staff Memo & Attachments
15. Authorize the Interim City Manager to execute a License Agreement permitting USD 497 to use a portion of the New Jersey Street Right of Way for the installation of 33 angled parking spaces for use by New York Elementary School in accordance with the terms of that Agreement. Staff Memo & Attachments
16. Authorize the Mayor to sign a Release of Mortgage for Marjorie E. Borom, 818 Maple Street. Staff Memo
D. CITY MANAGER’S REPORT: Report & Attachments
E. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
F. REGULAR AGENDA ITEMS:
1. Conduct bond sale. Consider declaring an emergency and adopt on first and second reading, Ordinance No. 9131, authorizing and providing for the issuance of water and sewage bonds, Series 2015-B and consider adopting Resolution No. 7128, prescribing the forms and details of and authorizing and directing the sale and delivery of water and sewage system refunding revenue bonds, Series 2015-B. Staff Memo & Attachments - Updated 07/14/15
ACTION: Conduct sale. Declare an emergency and adopt on first and second reading, Ordinance No. 9131, authorizing and providing for the issuance of water and sewage bonds, Series 2015-B and adopt Resolution No. 7128, prescribing the forms and details of and authorizing and directing the sale and delivery of water and sewage system refunding revenue bonds, Series 2015-B, if appropriate.
2. DEFERRED. Consider
the following items related to the proposed transfer of 1.38 acres of Clinton
Park property to USD 497 for the construction of limited site changes
associated with proposed Pinckney Elementary School improvements as shown on
the District preliminary site plan as approved by the Lawrence Historic
Resources Commission on December 18, 2014: Staff Memo
a) Consider the proposed ‘no build’ easement that limits future
improvements on the park property to only fire lane and limited parking spaces
and maintains the majority of the historic park property as greenspaces for
play areas and gardens. No Build
Easement Exhibit A
ACTION: Approve
‘no build’ easement, if appropriate.
b) Consider the warranty deed, with right of first
refusal clause, for the transfer of 1.38 acres of Clinton Park property to USD
497. Deed - Part B
ACTION: Authorize
the Mayor to sign the Warranty Deed, if appropriate.
c) Consider the proposed dedication of easement and vacation of
right-of-way as depicted on the Minor Subdivision for Pinckney Addition,
located at 810 W 6th Street. Submitted by Grob Engineering Services,
LLC, for USD # 497 and the City of Lawrence, property owners of record. Staff Memo & Attachments
ACTION: Accept
dedication of a stormwater drainage easement and vacate 10’ of right-of-way for
Alabama Street associated with a Minor Subdivision, MS-15-00123, for Pinckney
Addition, if appropriate.
3. Consider approving a Special Use Permit, SUP-15-00185, for Verizon Wireless LLC to construct a new communication tower, located at 2001 Moodie Road, submitted by PAMCORP on behalf of Verizon Wireless LLC for Ottawa Cooperative Association, property owner of record and consider adopting on first reading, Ordinance No. 9127, for Special Use Permit, SUP-15-00185, for Verizon Wireless LLC to construct a new communication tower, located at 2001 Moodie Road. (PC Item 2; approved 7-0 on 6/22/15) Staff Report Site Plan Third Party Review Residential Proximity Map Engineer Letter Protest Petition Report & Attachments Map of Area Correspondence - Updated 07/14/15 PC Minutes Staff Memo Regarding Protest Petition - Added 07/14/15
ACTION: Approve Special Use Permit, SUP-15-00185, Verizon Wireless LLC to construct a new communication tower, located at 2001 Moodie Road and adopt on first reading, Ordinance No. 9127, for Special Use Permit (SUP-15-00185) for Verizon Wireless LLC to construct a new communication tower, located at 2001 Moodie Road, if appropriate.
4. Consider approving the 2016-2018 agreement with the Lawrence Police Officers Association and the 2016-2019 agreement with the Lawrence Professional Firefighters, IAFF Local 1596, and consider authorizing the Mayor to execute the agreements. Staff Memo & Attachments
ACTION: Approve the 2016-2018 agreement with the Lawrence Police Officers Association and authorize the Mayor to execute the agreement, if appropriate.
ACTION: Approve the 2016-2018 agreement with the Lawrence Professional Firefighters, IAFF Local 1596 and authorize the Mayor to execute the agreement, if appropriate.
5. Receive request from Lawrence Humane Society for capital funding. Request Case for Support Concept Plan and Images Facility Evaluation and Opinion of Cost PowerPoint Presentation - Added 07/14/15
ACTION: Direct staff as appropriate.
6. Receive request from Lawrence Community Shelter. Follow Up Staff Memo LCS Operating Projections & Attachments 07/07/15 CC Meeting Materials Operating Budget Updated with City/County Figures - Added 07/13/15
Correspondence - Added 07/14/15
ACTION: Direct staff as appropriate.
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
DRAFT 07/20/15 Study Session Agenda - Added 07/14/15
H. COMMISSION ITEMS: City Commission Work Plan
I. CALENDAR: Meeting List
· East Ninth Street Meeting Schedule and Information.
· Comprehensive Plan Update Public Meeting, Monday, July 13, 4:00 – 6:00 p.m. and 6:30 – 8:30 p.m. Location: City Commission Room. Topic: Issue Action Report.
· City Commission Study Session, July 14, 3:00 – 5:15 p.m. Location: City Commission Room. Topic: 2016 Recommended Budget continued and other topics as needed.
· Robert J. Dole Institute of Politics Youth Civic Leadership Institute, Wednesday, July 15, 2:00 p.m. Location: Dole Institute of Politics.
· Affordable Housing Conference, Friday, July 17, 9:00 a.m. – 2:30 p.m. Location: Heritage Room - Carnegie Building, 200 W. 9th Street. Agenda
· City Commission Study Session, Monday, July 20, 5:45 p.m. Location: City Commission Room. Topic: Police Facility.
· Public Incentives Review Committee meeting, Tuesday, July 21, 4:00 p.m. Location: City Commission Room.
· Joint City/County/USD meeting, Monday, August 24, 5:00 p.m. Location: TBD.
· Joint City/County meeting, Tuesday, September 1, 4:00 p.m. Location: City Commission Room. Topic: West leg of K-10 with KDOT.
· 2015 International Association for Public Participation Conference, September 9 – 11. Location: Portland Oregon.
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*dates in bold indicate City Commission meeting dates
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/18. Three additional positions expire 07/01/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.
Two vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One position expired 04/30/15 and is eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.