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CITY COMMISSION

MEETING AGENDA

July 7, 2015 – 3:00 p.m.

(Posted on webpage at 5:00 p.m. on 07/02/15)

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Updates:

07/07/15 @ 1:40 p.m.:

 

07/06/15 @ 4:45 p.m.:

 

 

 

A.        STUDY SESSION: (3:00 – 5:15 p.m.)

 

1.       City Commission Study Session on Interim City Manager’s Recommended Budget.   Agenda & Attachments - Updated 07/07/15

 

 

After a short break, the City Commission will resume

its regular meeting at 5:45 p.m.

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 04/21/15 and 04/28/15.

 

2.       Receive minutes from various boards and commissions:

 

Mental Health Board meeting of 05/29/15

Parks and Recreation Advisory Board meeting of 06/09/15

Plumbing Code Board of Appeals meetings of 05/20/15

Public Transit Advisory Committee meetings of 11/11/14, 01/13/15, and 03/10/15

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor.

 

6.       Bid and purchase items:

 

a)    Award Bid No. B1507, Project No. PW1442, 6th Street Fiber Project, to K&W Underground, Olathe, KS, in the amount of $322,347.85, provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments

 

7.       Adopt on first reading, Ordinance No. 9099, establishing No Parking along the south side of 11th Street for a distance of 60 feet east of Rhode Island Street.   Staff Memo & Attachments

 

8.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9123, renaming the private street Candy Lane to Lakeside Lane.

 

b)       Ordinance No. 9124, renaming the Lawrence Citizen Advisory Board to the Citizen Advisory Board for Fair and Impartial Policing, and amending the code provisions related thereto.

 

9.       Initiate the Landmark nomination process for City owned properties that meet the criteria in Chapter 22 for listing in the Lawrence Register of Historic Places.   Staff Memo

 

10.     Accept a Historic Preservation Grant in the amount of $41,960 and a Douglas County Heritage Grant for $52,000 for documentation of Oak Hill Cemetery and restoration of the receiving vault at Oak Hill Cemetery.  Authorize the Interim City Manager to execute project agreements for the grants.    Staff Memo

 

11.     Accept dedications of right-of-way and easements for Final Plat, PF-15-00094, for Bauer Farm Seventh Plat, a 4 lot planned commercial, residential, and office subdivision containing approximately 14.569 acres, located at 4700 Overland Drive. Submitted by Treanor Architects, for Bauer Farms Residential LLC and Free State Holdings, Inc., property owners of record. (PC Item 5; approved 7-0 on 6/22/15)  Staff Report   Final Plat   Staff Memo & Revised Plat   PC Minutes

 

12.     Accept vacation of existing access restrictions associated with Minor Subdivision, MS-15-00257, for O’Reilly-South Addition, located at 1008 W 23rd Street. Submitted by City of Lawrence Public Works, for Sanders LP, property owner of record.   Staff Memo & Attachments

 

13.     Approve the request by Neal Slattery for variance from City Codes 19-112 and 19-301, which require separate water meters and service lines for each unit in a duplex, with respect to the Assisted Living by Americare project.   Staff Memo & Attachments

 

14.     Authorize the Interim City Manager to execute a license for the use of city property for agricultural use in the Common Ground Program for:  The Lawrence Community Food Alliance, Inc. at 830 Garfield.   Staff Memo

 

15.     Authorize the Parks and Recreation Department’s application to the NFWF Monarch Butterfly Conservation Fund to support monarch habitat restoration at VenturePark and Burcham Park.   Staff Memo & Attachments

 

16.     Authorize the Interim City Manager to execute a First Amended License Agreement, permitting Larsen & Associates, Inc., a Kansas corporation, to install and maintain four (4) monitoring wells within the City's rights of way near the intersection of 23rd Street and Naismith Drive in order to assess possible groundwater and soil contamination in the area.   Staff Memo & Attachments

 

17.     Authorize the Interim City Manager to execute an agreement for the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) for Douglas County Sheriff’s Department and Lawrence Police Department to use grant funds to upgrade the current analog telephone system used by both agencies to a digital phone system.  The grant is for $36,685 with no matching funds required by the City.    Staff Memo

 

18.     Authorize staff to initiate an incremental review of the Sign Code (Chapter V, Article 18 of the City Code).   Staff Memo & Attachments

 

19.     Authorize the Mayor to sign a Subordination Agreement for Betty Colbert, 307 Illinois Street.   Staff Memo

 

20.     Authorize the Mayor to sign Releases of Mortgage for Maria D. Well, 2735 Rawhide Lane and Kathy Luna, 338 Funston Avenue.   Staff Memo

 

21.     Approve as “signs of community interest”, a request from the Douglas County Fair Board to place signs at various requested locations from July 26 through August 1, 2015.   Staff Memo & Attachments

 

 

 

D.        CITY MANAGER’S REPORT:          Report & Attachments

 

 

E.         PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

F.         REGULAR AGENDA ITEMS:          

 

1.        Receive update from Lawrence Community Shelter.  Staff Memo  LCS Memo   Operating Budget   Operating Budget with Cuts   Employee List

 

ACTION:        Receive update.

 

2.       Consider accepting Federal-Aid Highway Safety Improvement Funds in the amount of $600,000 for intersection improvements for the construction of a roundabout at Harvard Road and Wakarusa Drive.   Staff Memo & Attachments

 

ACTION:      Accept Federal-Aid Highway Safety Improvements Funds in the amount of $600,000 for intersection improvements for the construction of a roundabout at Harvard Road and Wakarusa Drive, if appropriate.

 

3.       Consider approving a request to rezone, Z-15-00198, approximately 10 acres from RSO (Single-Dwelling Residential-Office) District to CN2 (Neighborhood Shopping Center) District, located at 4300 W 24th Place. Submitted by Paul Werner Architects, on behalf of RPI LLC, property owner of record. Adopt on first reading, Ordinance No. 9128, to rezone (Z-15-00198) approximately 10 acres from RSO (Single-Dwelling Residential-Office) District to CN2 (Neighborhood Shopping Center) District, located at 4300 W 24th Place. (PC Item 3A; approved 6-1 on 6/22/15)    Staff Report   Map of Area   Inverness Park Plan Map   Inverness Park Area Development History   Existing Zoning and Land Use   PC Minutes

 

ACTION:      Approve rezoning (Z-15-00198) approximately 10 acres from RSO to CN2, located at 4300 W 24th Place, and adopt on first reading Ordinance No. 9128, if appropriate.

 

4.       Consider adopting on first reading, Ordinance No. 9129 (revised 07/06/15), creating the Affordable Housing Advisory Board to oversee and to make recommendations to the Governing Body regarding the Affordable Housing Trust Fund.   Staff Memo & Attachments

 

ACTION:      Adopt on first reading, Ordinance No. 9129, creating the Affordable Housing Advisory Board to oversee and to make recommendations to the Governing Body regarding the Affordable Housing Trust Fund, if appropriate.

 

5.       Discussion of Neighborhood Revitalization Area Policy, economic development analytical tools, and plan for discussion of other economic development policies.   Staff Memo    Policy Review Memo   PowerPoint Presentation - Added 07/07/15

 

ACTION:      Direct staff as appropriate.

 

6.       Consider authorizing the Mayor to execute the Professional Services Agreement for the Executive Search Services for City Manager, with Ralph Andersen & Associates, in the amount of $26,200.   Staff Memo

 

ACTION:      Authorize the Mayor to execute the Professional Services Agreement for the Executive Search Services for City Manager, with Ralph Andersen & Associates, if appropriate.

 

 

 

G.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

H.        COMMISSION ITEMS: City Commission Work Plan

 

 

I.         CALENDAR:   Meeting List

 

·                     East Ninth Street Meeting Schedule and Information.

 

·                     City offices closed, Friday, July 3, in observance of Independence Day.

 

·                     Senator Roberts Office visit regarding free lunch program, Wednesday, July 8, 11:30 a.m. – 12:30 p.m.  Location:  Lawrence Parks & Recreation office, 1141 Massachusetts Street.

 

·                     Comprehensive Plan Update Public Meeting, Monday, July 13, 4:00 – 6:00 p.m. and 6:30 – 8:30 p.m.  Location:  City Commission Room.  Topic:  Issue Action Report.

 

·                     City Commission Study Session, July 14, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  2016 Recommended Budget continued, other topics as needed.

 

·                     Tenants to Homeowners meeting on affordable housing, Friday, July 17, 9:00 a.m.  – 2:30 p.m.  Location:  Carnegie Building.

 

·                     City Commission Study Session, Monday, July 20, 5:45 p.m.  Location:  City Commission Room. Topic:  Police Facility.

 

·                     Joint City/County/USD meeting, Monday, August 24, 5:00 p.m.  Location:  TBD.

 

·                     2015 International Association for Public Participation Conference, September 9 – 11.  Location:  Portland Oregon.

 

 

 

 

 

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*dates in bold indicate City Commission meeting dates

 

 

 

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/14.  This position is designated for an Architect/Engineer.

 

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/18.  Three additional positions expire 07/01/15 and are eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.

 

Lawrence Alliance:

Two vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

 

Sales Tax Audit Committee:

One position expired 04/30/15 and is eligible for reappointment.

 

Sister Cities Advisory Board:

Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18.