Joint Cities-County Emergency Management Resolution
City of Baldwin Resolution Number ________________
City of Eudora Resolution Number __________________
City of Lawrence Resolution Number __________________
City of Lecompton Resolution Number __________________
A RESOLUTION ESTABLISHING A DOUGLAS COUNTY EMERGENCY MANAGEMENT BOARD AS THE LOCAL EMERGENCY PLANNING COMMITEE AND SPECIFYING THE DUTIES OF THE EMERGENCY MANAGEMENT DIRECTOR;
PROVIDING FOR THE MANNER OF APPOINTMENT THEREOF AND DEFINING THE POWERS AND DUTIES OF SAID BOARD; PROVIDING FOR THE AUTHORITY AND DUTIES OF THE DIRECTOR OF EMERGENCY MANAGEMENT AND RESCINDING THE PROVISIONS OF RESOLUTION NO.06-38 OF THE COUNTY OF DOUGLAS, RESOLUTION NO.11-06-13 OF THE CITY OF BALDWIN, RESOLUTION NO.200608 OF THE CITY OF EUDORA, RESOLUTION NO.6689 OF THE CITY OF LAWRENCE, AND RESOLUTION NO.230 OF THE CITY OF LECOMPTON.
WHEREAS, the Governing Bodies of Douglas County, and the Cities of Baldwin, Eudora, Lawrence and Lecompton in the State of Kansas deem it advisable to establish the Douglas County Emergency Management Board in order that there may be close cooperation among the Governing Bodies of the County the first response agencies and the citizens of Douglas County in all matters relating to the mitigation and prevention of, the preparedness for, the response to, and the recovery from emergencies or disasters in Douglas County.
WHEREAS, the Douglas County Department of Emergency Management and the powers, duties and functions thereof shall be exercised by the Director with the advice of the Douglas County Emergency Management Board and the Director shall carry out the precepts, pronouncements and basic policies in conformance with the U.S. Department of Homeland Security, the State of Kansas and the Division of Emergency Management of the State of Kansas.
WHEREAS, K.S.A. 65-5702 establishes the State Emergency Response Commission and further requires the commission to establish local planning districts and appoint a local planning committee for each such district, and has established Douglas County as a planning district and after receiving nominations from the Douglas County Board of County Commissioners has appointed a local emergency planning committee.
WHEREAS, the Douglas County Emergency Management Board fulfills the functions of the Douglas County Local Emergency Planning Committee.
NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the County of Douglas and the Cities of Baldwin, Eudora, Lawrence and Lecompton, Kansas and by the Douglas County Emergency Management Board:
SECTION I. Purposes
A. To provide for the preparation and execution of the disaster management plans for the protection of persons and property within Douglas County in accordance with the provisions and requirements of Kansas Statutes Annotated 48-904 through 48-939, and K.A.R. 56-2-1 ~ specifying the standards for local disaster agencies.
B. To provide for carrying out the requirements of both Kansas and Federal laws as they relate to the responsibilities of the local emergency planning committee, and as specified in K.S.A. 65-5701 through 65-5710 as amended by the 1991 Kansas Session Laws and the Federal Emergency Planning and Community Right-to-Know Act of 1986.
C. To create a single body that will serve the function of both an advisory body to the Douglas County Commission and to the governing bodies of the Cities on emergency management concerns and as the Local Emergency Planning Committee for Douglas County.
SECTION II. Definitions
A. "Emergency Management" means the preparation for and the carrying out of all emergency functions, other than functions for which military forces or other Federal agencies are primarily responsible, to mitigate or prevent, to prepare for, to respond to and to recover from disasters.
B. "Director" means the chief operational officer of the Department of Emergency Management.
C. "Board" means the Emergency Management Board of Douglas County.
SECTION Ill. Organization of the Board
A. There is hereby created a Douglas County Emergency Management Board, hereinafter referred to as the "Board", which shall consist of members to be selected as follows:
Appointed by the Board of Commissioners of Douglas County:
1. A member of the Board of Commissioners of Douglas County or their designee for a term of one (1) year.
Appointed by the Douglas County Emergency Management Board:
2. An appointee of an individual to represent an emergency management organization or emergency support function to serve a term of 3 years.
3. An appointee to represent the disaster mass care function to serve for a term of 3 years.
4. An appointee to represent the public information function to serve for a term of 3 years.
5. An appointee to represent a community group or social service agency with an interest in emergency preparedness for a term of 3 years.
6. An appointee to represent a transportation organization to serve for a term of 3 years.
7. An appointee to represent owners and operators of facilities subject to the provisions of the Emergency Planning and Community Right-to- Know Act of 1986. Such appointment to last for a term of 3 years.
8. An appointee of an individual with a background in chemistry and an interest in chemical emergency preparedness for a term of 3 years.
Appointed by other entities:
9. A member from each of the governing bodies of Baldwin, Eudora, Lawrence and Lecompton or a designee from each for a term of one (1) year.
10. A fire chief from one of the County township fire departments or the fire departments of Baldwin or Eudora selected by the Douglas County Fire Chief’s Association for a term of 3 years.
11. The chief administrative officer of Lawrence Memorial Hospital or his/her designee.
12. The Director of the Douglas County Health Department or his/her designee.
13. An appointee by the Provost of the Lawrence Campus of the University of Kansas of a university official with an interest in emergency preparedness. Such appointment to last for a term of 3 years.
14. An appointee by the Superintendent from the Lawrence, Baldwin and Eudora public school districts in Douglas County. Such appointments to last for a term of 3 years.
15. An appointee by the President of Haskell Indian Nations University with an interest in emergency preparedness. Such appointment to last for a term of 3 years.
16. An appointee of the Douglas County Veterinary Medical Association for a term of 3 years.
17. An appointee of a private, local utility provider for a term of 3 years.
Permanent Members:
18. The Douglas County Sheriff.
19. The Lawrence Police Chief or his/her designee.
21. The University of Kansas Police Chief or his/her designee.
22. The Director of Lawrence-Douglas County Fire Medical Department or his/her designee.
23. The Director of the Douglas County Emergency Communications Center.
24. The Douglas County Public Works Director during even numbered years and the Lawrence Public Works Director during odd numbered years.
B. By July 31 each year the County Commission shall submit the current membership of the Board to the state emergency response commission as the County Commission nominees to the Douglas County Local Emergency Planning Committee. In addition, when the membership changes for whatever reason, the change will be forwarded to the state emergency response commission by the County Commission as nominations to the Local Emergency Planning Committee.
C. When appointed by the state emergency response commission as members of the Douglas County Emergency Management Board the members will serve on the Board and as the Local Emergency Planning Committee. If the state emergency response commission refuses to appoint a County Commission nominee the original appointing body will appoint an alternate person to the Board for nomination to the local emergency planning committee.
D. In the event of resignation, death, or incapacity to serve of any member of the Board, the original appointing body will fill the position.
E. The Board shall organize annually on or before June 30th of each year and elect officers including a Chairman, Vice Chairman and 3 Executive Committee Members. The Executive Committee shall consist of these 5 officers.
F. The members of the Board shall serve without compensation.
G. The Board shall be provided with appropriate office space, supplies and equipment in the Emergency Operations Center, but it shall incur no expense until the same has been authorized by the County Commission, and such funds from which such expenses shall be payable have been designated. Nothing herein shall be construed as requiring such authorization or designation where work is done for the benefit of the Board by a regular officer, office, department, board, or other agency of the County.
SECTION IV. Powers and Duties of the Board
A. To adopt, amend and repeal rules and regulations and bylaws governing its procedure and activities.
B. To serve as an advisory board to the Douglas County Commission, the Cities of Baldwin, Eudora, Lawrence and Lecompton in Douglas County, the Director and to cooperate with any Federal and State agencies created and existing from time to time for the purposes of effectuating emergency management.
C. To act jointly and cooperate with other emergency management organizations and local emergency planning committees and the state emergency response commission.
D. To create committees, either within or without its membership, and to enroll volunteer organizations to aid in the discharge of its power and duties.
E. To serve as an advisory board in investigations and report to the Governing Body of Cities and/or County Commission with recommendations for ordinances, resolutions or other appropriate actions as it may deem necessary with respect to the type of activity of matters of public concern of welfare, in so far as the same shall or may be related to defense and relief from the effects of manmade or natural disasters. Such investigations, reports, and recommendations shall be made available to the Adjutant General when and as required by law.
F. To request the cooperation and assistance of the agencies and officials of the Cities of Baldwin, Eudora, Lawrence and Lecompton, the County of Douglas and the State of Kansas for the purposes of effectuating emergency management.
G. To advise the County Commission and the Director concerning the annual budget of the Department of Emergency Management, purchase of new equipment, hiring of personnel and adoption of the Douglas County, Kansas Emergency Operations Plan.
H. To be involved in the planning, approval, and adoption of the Douglas County Emergency Operations Plan, Disaster Recovery Plans, Continuity of Operations and Continuity of Government plans, and Multi-Hazard Mitigation Plan in accordance with the requirements of the Federal Emergency Planning and Community Right-to-Know Act of 1986.
I. After being appointed by the state emergency response commission, to serve as the Local Emergency Planning Committee for Douglas County.
J. To serve as an advisory board for coordinated input by Emergency Management Program stakeholders in the preparation, implementation, evaluation, and revision of the Emergency Management Program’s Multi-Year Strategic Plan including the vision statement, mission, goals, objectives, and milestones of the program.
K. To be involved in the planning of the Douglas County Training and Exercise Plan and participate in the annual Training and Exercise Planning Workshop.
SECTION V. Authority and Duties of the Executive Committee
A. The Executive Committee shall serve in an administrative capacity for the Board.
B. The Committee shall review the annual budget and recommend action to the Board.
C. The Committee shall participate in the hiring of and consult with the County Administrator on the performance evaluation of the Director.
D. The Committee shall have the power to request an appointing body to replace a Board member who fails to attend a reasonable number of Board meetings.
E. The Executive Committee shall have such duties and authority as specified and delegated by the Board.
SECTION VI. Authority and Duties of the Director of Douglas County Emergency Management.
The Department of Emergency Management shall be granted the authority necessary to carry out the functions of K.A.R. 56-2-2, and as enumerated in this resolution. The Director is hereby empowered:
A. To request the Chairman of the County Commission, the Mayors of each of the cities, or the Governing Bodies of the Cities or the County Commission to proclaim a state of disaster emergency when a disaster has occurred or the threat of a disaster is imminent or to request the termination of a state of disaster emergency.
B. Consults and advises the County Administrator or administration on matters relating to department operations and County-wide operations.
C. Prepares the budge, controls expenditures, and provides input on revenue sources; and prepares and administers grant applications.
D. Prepares and completes reports.
E. To serve as the lead staff position to assist the Board in carrying out its duties and responsibilities.
F. Maintains effective communication with employees at all levels of the County and individuals outside the department.
G. To provide the vision, direction and emergency management subject matter expertise to heighten a state of emergency readiness in Douglas County.
H. To coordinate the mitigation, preparedness, response and recovery efforts of emergency management in the Cities and County for the accomplishment of the purpose of this resolution.
I. To enhance emergency resources and capabilities through facilitating the coordination and the cooperation among governmental agencies, volunteers, citizens, private sector agencies, businesses and community organizations, services and staff in the emergency management efforts of the Cities and County.
J. Monitors all information as it relates to all hazards that could effect the cities and citizens of Douglas County.
K. To exercise the emergency management responsibilities of the Department pursuant to programs and methods approved by the Board and the County Commission.
L. Researches types of equipment to purchase or programs to support; prepares bid specifications for equipment, projects and supplies; determines cost alternatives with pros and cons; and provides recommendations to County Administrator.
M. Prepares or review plans and specifications for the supplies, services, and contracts.
N. To supervise the operational functions of the Douglas County Department of Emergency Management.
O. To represent the Douglas County Department of Emergency Management in dealings with the public, private business and industry, and government agencies pertaining to emergency management functions.
P. Develops short-term and long-term goals for department.
Q. Develops and administers departmental policies and procedures.
R. Develop and establish program directives to ensure policies and procedures are implemented.
R. To coordinate the mitigation, preparedness, response and recovery activities before, during and following a disaster emergency.
S. To develop and maintain a county hazard analysis, a mitigation plan, and a continuity of government plan.
T. Supports initiatives related to Emergency Interoperability Communications Systems
U. To develop a local emergency planning program and maintain an all-hazard emergency management plan that addresses natural hazards, chemical, biological, explosive, or nuclear events.
V. Prepares, maintains, and is responsible for the execution of all emergency plans.
W. To implement a local technological hazards program that includes participation on the local emergency planning committee as provided for in K.S.A. 65-5703, and the development and coordination of a radiological protection program.
X. To develop and maintain an active public education program, both through direct public presentations and contacts with the local news media.
Y. To develop an exercise program to test the capability of the county, the cities, the public safety and support organizations and the citizens to implement the emergency management plan.
Z. To develop and coordinate an emergency management training program to enhance the readiness capability of governmental agencies, volunteers, citizens, private sector agencies, businesses, and first responders.
AA. To develop and coordinate a county emergency warning and notification system to notify the public of impending threats or other emergency information.
BB. To secure disaster assistance in support of local disaster emergency efforts through coordination with other jurisdictions, the state, and the federal government.
CC. Prepares recommended statutes, ordinances, resolutions and mutual aid agreements in pursuance of emergency management objectives.
DD. To coordinate the recruitment, training, registration and identification of volunteer emergency workers necessary to support emergency response and recovery efforts.
EE. Consults with federal, state, county, and municipal officials to establish program objectives; supervises the preparation of project applications, progress reports, and other documents requires for federal assistance in homeland security activities.
FF. Shares responsibility in the on-call rotation for the department.
GG. Formally recognizes NIMS, adopts NIMS principals and policies, and completes NIMS compliance.
SECTION VII. Support provided to the Department of Emergency Management.
Douglas County will provide, at a minimum, the support specified in K.A.R. 562-2 to the Department of Emergency Management including:
A. Office space and clerical support sufficient to perform the required emergency management functions.
B. Transportation or reimbursement for private transportation used for official duties.
C. Communications arrangement that allows for 24-hour a day notification to the Department of Emergency Management staff.
D. The identification of at least one person to serve as an alternate director when the Director is not available.
E. The cooperation of all agencies and employees of Douglas County in all matters pertaining to emergency management.
SECTION VIII. Succession.
In normal operational circumstances when the Director is unavailable one of the appointed Assistant Directors shall assume the duties and responsibilities of the Coordinator. In a disaster or extreme emergency situation where the Director is unavailable, the Assistant Director or his/her designee shall assume the duties of the Director. If the Assistant Director is unavailable, the Douglas County Sheriff will assume the duties and responsibilities of the Director.
SECTION IX. Organization of Emergency Management.
All officials and employees of the Cities and Counties, together with those volunteer forces enrolled to provide aid during a disaster, and all groups, organizations and persons who may by agreement or operation of law be charged with duties incidental to the protection of life and property in the Cities and County during such disaster shall constitute the Emergency Management organization of the Cities of Baldwin, Eudora, Lawrence, Lecompton and the County of Douglas, State of Kansas.
SECTION X. Budget and Expenditures.
The Department of Emergency Management shall prepare a proposed annual budget estimating the amount of funds necessary to carry out the programs of Emergency Management. After review and approval by the Board the annual budget shall be submitted to the County Commission. Special projects in the Cities of Douglas County may be funded by the individual city after approval of the City's Governing Body.
SECTION XI. Hazardous Materials
The Lawrence-Douglas County Fire Medical Department is hereby designated the hazardous materials incident command agency for Douglas County and all cities therein.
SECTION XII. Termination of the Board.
The Douglas County Emergency Management Board shall terminate or cease activities whenever the Board is dissolved or suspended by action of the Governing Body of the Cities and/or the County Commission. If such dissolution or suspension takes place, the members of the Board shall continue to constitute the membership of the Local Emergency Planning committee, and the Committee shall function in that capacity unless dissolved by the state authority.
SECTION XIII. This resolution is hereby declared necessary for the preservation of the public peace, health and safety and shall become effective when adopted by the governing bodies of Douglas County and the Cities of Baldwin, Eudora, Lawrence and Lecompton, in the State of Kansas, and the Local Planning Committee of Douglas County, Kansas.
SECTION XIV. Rescission Clause.
Douglas County Resolution No.06-38; City of Baldwin Resolution No. 11-06-13; City of Eudora Resolution No200608; City of Lawrence Resolution No. 6689; and City of Lecompton Resolution No. 230 are hereby rescinded.
ADOPTED by the Douglas County Emergency Management Board Local Emergency Planning Committee of Douglas County, Kansas
Date: __________________ Chair:______________________________
Shaun Coffey, Chair
ADOPTED by the Board of County Commissioners of Douglas County, Kansas
Date: _________________ Chair: _____________________________
Resolution No. ________________
ADOPTED by the Governing Body of the City of Baldwin, Kansas
Date: _________________ Chair: ______________________________
Resolution No. ________________
ADOPTED by the Governing Body of the City of Eudora, Kansas
Date: _________________ Chair: _____________________________
Resolution No. ________________
ADOPTED by the Governing Body of Lawrence, Kansas
Date: _________________ Chair: _____________________________
Resolution No. ________________
ADOPTED by the Governing Body of the City of Lecompton, Kansas
Date: _________________ Chair: _____________________________
Resolution No. ________________