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CITY COMMISSION

MEETING AGENDA

June 2, 2015 – 5:45 p.m.

(Posted on webpage at 4:30 p.m. on 05/28/15)

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Updates:

06/02/15 @ 1:35 p.m.

 

06/01/15 @ 4:53 p.m.:

 

05/29/15 @ 4:45 p.m.:

 

 

 

A.        STUDY SESSION: (3:00 – 5:15 p.m.)

 

1.       City Commission Study Session.

·         Infrastructure  

·         Non-Motorized Transportation/Public Transit 

·         Strategic Planning Discussion

 

After a short break, the City Commission will resume

its regular meeting at approximately 5:45 p.m.

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim Saturday, June 13, 2015 as the 150th Juneteenth Anniversary.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Board of Zoning Appeals meeting of 04/02/15

Historic Resources Commission meeting of 04/16/15

Human Relations Commission meeting of 02/19/15

Plumbing Code Board of Appeals meeting of 04/15/15

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Bid and purchase items:

 

a)       Award Bid No. B1530, Project No. PW1521, Lighting for 31st and O'Connell Intersection, to J. Warren Co., Inc. in the amount of $53,000, provided the contractor can meet the terms established in the contract documents.      Bid Memo & Attachments

 

b)       Award Bid No. B1526, Project No. PW1412, 2014 CDBG Sidewalk Gap Program, to R.D. Johnson Excavating Co., Inc. in the amount of $161,868.50, provided the contractor can meet the terms established in the contract documents.    Bid Memo & Attachments - Corrected 06/02/15

 

c)       Award Bid No. B1531, Project No. PW1522, Cedarwood Parking Lot Improvements, to R.D. Johnson Excavating Co., Inc. in the amount of $25,800, provided the contractor can meet the terms established in the contract documents.   Bid Memo

 

d)       Approve Change Orders in the amount of $221,060.25 to R.D. Johnson Excavating Co., for Project No.  PW1341, Wakarusa Drive, Oread West Drive to just North of Legends/Inverness Drive.   Staff Memo

 

e)       Award Bid No. B1535 for four (4) 40-yard roll-off dumpsters for the Public Works Department, to Downing Sales and Service, in the amount of $18,023.   Bid Memo

 

f)       Approve Change Order No. 1, in the amount of $210,343, to R.D. Johnson Excavating Inc., in order to complete the contract (Project No. PW1330) for construction of the regional detention basin at Lawrence VenturePark.  Staff Memo & Attachments

 

5.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9113, amending Chapter V, Article 5-18 of the City of Lawrence Code to allow limited off-premise advertising signs for businesses located on lots within multi-lot unified developments of five (5) acres or more.   Staff Memo & Attachments

 

b)       Ordinance No. 9114, establishing a Multi-Way Stop at the intersection of 9th Street & Crestline Drive (TSC item #2; approved 6-0 on 4/6/15).    Staff Memo & Attachments

 

c)       Ordinance No. 9115, establishing Reserved Parking for persons with disabilities in front of 3920-22 Overland Drive (TSC item #3; approved 6-0 on 4/6/15).    Staff Memo & Attachments

 

d)       Ordinance No. 9116, establishing No Parking in front of 4 Westwood Road (TSC item #4; approved 6-0 on 4/6/15).    Staff Memo & Attachments

 

e)       Ordinance No. 9117, establishing No Parking along the north side of 24th Place, the south side of 25th Place and the west side of Jacob Avenue, west of Inverness Drive (TSC item #5; approved 6-0 on 4/6/15).    Staff Memo & Attachments   Correspondence

 

6.       Approve transfer of Clinton Park property to USD 497 (following 30 day public comment period).   Staff Memo & Attachments   Updated Staff Memo - Added 06/01/15

 

7.       Approve as “signs of community interest”, a request from Lawrence Metaphysical Fair to place signs at requested locations from July 10 - July 12, 2015.     Staff Memo & Attachments

 

 

 

D.        CITY MANAGER’S REPORT:          Report & Attachments

 

 

E.         PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

F.         REGULAR AGENDA ITEMS:          

 

1.       Conduct public hearing and approve order of vacation for a portion of the right-of-way at 424, 428, and 432 Louisiana Street.   Staff Memo & Attachments

 

ACTION:      Conduct public hearing and approve order of vacation, if appropriate.

 

2.       Receive proposal from Commissioner Boley regarding Ad-Hoc Working Group on issue of Community Needs for Police Facilities.   Staff Memo    Draft Resolution   Correspondence

 

ACTION:      Receive proposal and adopt Resolution No 7122, establishing an ad-hoc committee, if appropriate.

 

3.       Discussion of codes related to animal housing facilities.  Staff Memo & Attachments - Added 05/29/15   Correspondence - Added 06/02/15

 

ACTION:      Direct staff, as appropriate.

 

 

 

G.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

H.        COMMISSION ITEMS:   City Commission Work Plan

 

 

I.         CALENDAR:   Meeting List

 

·                     Firefighter Recruit Graduation, Thursday, May 28, 6:00 – 7:30 p.m.  Location:  Oread Hotel, Hancock Room.

 

·                     Parks & Recreation Kickoff to Summer BBQ, Friday, May 29, 11:30 a.m. – 1:00 p.m.  Location:  South Park by the Bandstand.

 

·                     City Commission Study Session, June 2, 3:00 – 5:00 p.m.  Location:  City Commission Room.  Topic:  Goals – Infrastructure and Non-Motorized Transportation/Public Transit and Strategic Planning Discussion.

 

·                     Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Wednesday, June 3, 9:00 a.m.  Location:  Decade Coffee Shop.

 

·                     Lawrence Police Academy Swearing In Ceremony, Friday, June 5, 8:30 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     City Commission Study Session, June 9, 3:00 – 5:00 p.m.: Location:  City Commission Room.  Topic:  Goals – Affordable Housing and Economic Development.

 

·                     Integrating Health into Community Decision-making workshop, Wednesday, June 10 – 8:00 a.m. – 3:30 p.m.  Location:  City Commission Room.    Brochure

 

·                     Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Thursday, June 11, 12:00 p.m.  Location:  Merchants Pub & Plate.

 

·                     Juneteenth Celebration, Saturday, June 13, 10:00 a.m. – 9:00 p.m.  Location:  South Park.

 

·                     Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Monday, June 15, 6:00 p.m.  Location:  Six Mile Tavern.

 

·                     City Commission Study Session, June 16, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  Revenue Forecast and Outside Funding Requests.

 

·                     Health Department Recognition Ceremony, Thursday, June 18, 5:00 p.m.  Location:  Community Health Facility – 2nd Floor.

 

·                     City Commission Study Session, June 23, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  CIP/Draft Survey Results.

 

·                     9th Street Corridor Citizen Advisory Committee meeting, Wednesday, June 24, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     Douglas County Town Hall meeting, Monday, June 29, 6:00 p.m.  Location:  Douglas County Courthouse.  Topic:  Potential Jail expansion and mental health crisis intervention center projects.

 

·                     City Commission meeting scheduled for June 30 is canceled due to it being the fifth Tuesday of the month.

 

·                     City offices closed, Friday, July 3, in observance of Independence Day.

 

·                     City Commission Study Session, July 7, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  2016 Recommended Budget.

 

·                     City Commission Study Session, July 14, 3:00 – 5:15 p.m.  Location:  City Commission Room.  Topic:  Outside Funding Requests.

 

·                     Justice Matters/Tenants to Homeowners meeting on affordable housing, Friday, July 17, 9:00 a.m.  – 2:30 p.m.  Location:  Carnegie Building. 

 

·                     9th Street Corridor Citizen Advisory Committee meeting, Wednesday, July 29, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     9th Street Corridor Public Presentation, Wednesday, August 19, 7:00 - 9:00 p.m. Lawrence Public Library Auditorium.  Topic:  Complete Street Document.

 

·                     Joint City/County/USD meeting, Monday, August 24, 5:00 p.m.  Location:  TBD.

 

·                     2015 International Association for Public Participation Conference, September 9 – 11.  Location:  Portland Oregon.

 

·                     9th Street Corridor Citizen Advisory Committee meeting, Wednesday, October 28, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     9th Street Corridor Public Presentation, Wednesday, November 18, 7:00 p.m. New York Elementary.  Topic:  Design Development.

 

 

 

 

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*dates in bold indicate City Commission meeting dates

 

 

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.

 

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/18.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.

 

Lawrence Alliance:

Three vacancies for positions that expire 11/30/15. Three additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.

 

Lawrence Citizens Advisory Board:

Two additional positions expired 03/01/15 and are eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging:

Four positions expired 12/31/14 and all are eligible for reappointment to additional terms.

 

Sales Tax Audit Committee:

One position expired 04/30/15 and is eligible for reappointment.

 

Sister Cities Advisory Board:

Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.

 

Traffic Safety Commission:

One vacancy for a positon that expires 04/30/18.