Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Diane Stoddard - Assistant City Manager Casey Toomay – Assistant City Manager Brandon McGuire – Assistant to the City Manager
FROM:	Troy Shaw – Project Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Asst. Director of Utilities Beth Krishtalka – Assistant to Director Bob Brower – Utilities Operations Superintendent Scott Fewins – Utilities Manager
DATE:	May 6, 2015
RE:	Award Bid No. 1516 and authorize the City Manager to execute the construction contract for project UT1413, Homestead Drive Waterline Replacement.

Background

The Homestead Drive waterline replacement project was evaluated as part of a preliminary design report, which established viable alternatives for alignment, project prioritization, construction cost estimates, and sequencing that will align with planned street rehabilitation work and budgeted funding. The assessment study identified the Homestead Drive waterline as a priority for replacement due to the size, age, and condition of the 6”, 1963 cast iron main.

Project Description

The Homestead Drive Waterline Replacement Project, as shown on the attached map, includes the replacement of approximately 1500 linear feet of 6” cast iron waterline with 8” plastic waterline. The project also includes valves, fittings, fire hydrants and other miscellaneous appurtenances for the waterline located along Homestead Drive around the loop to Lawrence Avenue.  The project will be completed within 150 calendar days from the date of the Notice to Proceed, per the contract documents.

Traffic Impacts

Local traffic on Homestead will be maintained at all times.  The waterline replacement will require traffic control on Homestead with the road closed to thru traffic.  There will be temporary traffic restrictions at various locations along the length of the project to accommodate construction equipment and ensure a safe working environment for the contractor and the public.

Traffic control and lane restrictions will be required on Lawrence Avenue in order to connect the new line to the existing main.  However, Lawrence Avenue will remain open to thru traffic throughout the project.

Project Details

Professional Engineering Consultants completed construction documents for the project and it was advertised for bid on April 13, 2015. Bids were opened on May 5, 2015 and the bids listed below read publicly aloud.

Schuetz Construction, LLC	$360,140.00
Nowak Construction Co., Inc.	$416,179.00
Westland Construction, Inc.	$421,575.00
Engineer’s Estimate	$382,255.00

Professional Engineering Consultants have reviewed the bids, qualifications, and current project commitments of the low bidder, Schuetz Construction, LLC.  An addition error was noted in the Schuetz Construction bid, this error increased the bid by $10,000 to $370,140.00; however, it did not alter the bid order.  Per the attached letter and bid tabulation, Professional Engineering Consulting recommended awarding the bid to Schuetz Construction, LLC.

Project Funding

The project will be funded from the Department of Utilities bonded construction fund per the adopted Capital Improvement Project Scenario 5 for the 2013-2017 period.

Action

Award the construction contract for Bid No. B1516 to Schuetz Construction, LLC in the amount of $370,140.00 and authorize the City Manager to execute the construction contract for project, UT1413 Homestead Drive Waterline Replacement.