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CITY COMMISSION
MEETING AGENDA
May 12, 2015 – 5:45 p.m.
(Posted on webpage at 4:55 p.m. on 05/07/15)
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Updates:
05/12/15 @ 2:00 p.m.:
- Added additional correspondence to Consent Agenda Item No. 10 - SUP-15-00065, for Lake View Villas @ Alvamar;
- Added additional correspondence to Regular Agenda Item No. 1 – 27th Street traffic calming; and
- Updated the Future Agenda Items Staff Memo.
05/11/15 @ 1:35 p.m.:
- Added web link to Consent Agenda Item No. 16 – Mayors for the Freedom to Marry;
- Added additional correspondence to Regular Agenda Item No. 1 – 27th Street traffic calming; and
- Updated the Future Agenda Items Staff Memo and included a Draft Future Study Session Schedule.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of May, 2015 as Huntington’s Disease Awareness Month.
2. Proclaim the month of May, 2015 as Mental Health Month.
3. Proclaim the month of May, 2015 as Bike Month and the week of May 11 – 15, 2015 as Bike to Work Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 4/9/15
Homeless Issues Advisory Committee meeting of 12/9/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Award bid for the construction contract for Bid No. B1516, Project No. UT1413, Homestead Drive Waterline Replacement, to Schuetz Construction, LLC in the amount of $370,140 and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
b) Award bid for the construction contract for Bid No. B1523, Project No. UT1426, Cedarwood Avenue Waterline Replacement, 25th Street to 26th Street, to Banks Construction, LLC in the amount of $220,160 and authorize the City Manager to execute the construction contract. Bid Memo & Attachment
c) Authorize the City Manager to execute Change Order No. 2 to the existing construction contract with Westland Construction, Inc. for Project UT1312, Bob Billings Parkway Waterline Replacement increasing the contract amount by $18,699. Staff Memo & Attachments
d) Authorize City Manager to execute change order with BA Green for additional acoustical and related work at the Lawrence Public Library renovation project in the amount of $66,756. Funding from remaining library project bond funds and City capital improvement reserve fund. Library Memo
6. Adopt on second and final reading, Ordinance No. 9111, authorizing up to $1,600,000 in industrial revenue bond (IRB) financing for Phase I of the Dwayne Peaslee Technical Training Center project located at 2920 Haskell Avenue, for the purpose of accessing a sales tax exemption on construction materials. Staff Memo & Attachments
7. Approve a Special Event Permit, SE-15-00179, for a promotional car show at Sound Innovations on August 28, 2015, (additional administratively approved event dates include April 24, May 29, June 26, July 31, 2015), located at 1501 W. 6th Street. Submitted by Sound Innovations, for Ventana Investments LC, property owner of record. Staff Report Special Event Permit
8. Approve a Special Event Permit, SE-15-00188 for an outdoor patio music fundraiser at Bullwinkles on May 15, 2015, located at 1344 Tennessee Street. Submitted by Sorrentino Investments LLC, property owner of record. Staff Report Special Event Permit
9. Approve rezoning, Z-15-00063, approximately .2689 acres from CS (Commercial Strip) District to RS5 (Single-Dwelling Residential) District, located at 832 Ohio Street. Submitted by Old West Lawrence Properties LLC, property owner of record. Adopt on first reading, Ordinance No. 9108, to rezone (Z-15-00063) approximately .2689 acres from CS (Commercial Strip) District to RS5 (Single-Dwelling Residential) District, located at 832 Ohio Street. (PC Item 1; approved 9-0 on 4/20/15) Staff Report Map of Area PC Minutes Correspondence
10. Approve a Special Use Permit, SUP-15-00065, for Lake View Villas @ Alvamar, a residential development including 11 existing four-plex buildings, 8 proposed duplex buildings and 24 detached dwelling units on approximately 16 acres, located at 2250 Lake Pointe Drive. Submitted by CFS Engineers, for CornerBank, property owner of record. Adopt on first reading, Ordinance No. 9109, for a Special Use Permit (SUP-15-00065), for Lake View Villas @ Alvamar, a residential development including 11 existing four-plex buildings, 8 proposed duplex buildings and 24 detached dwelling units on approximately 16 acres, located at 2250 Lake Pointe Drive. (PC Item 2; approved 9-0 on 4/20/15) Staff Report 2006 Site Plan Revised Site Plan Map of Area Preliminary Concepts Building Elevations PC Minutes Correspondence - Updated 05/12/15
11. Authorize staff to submit an application for KLINK funding (state fiscal year 2017) for 23rd Street (K-10 Hwy), Ridge Court to due West of Ousdahl Road, and Iowa Street (US-59 Hwy) from South of 23rd Street to North of 31st Street. Staff Memo & Attachments
12. Authorize staff to advertise a Request for Proposals, RFP R1501, for Structural Condition Assessment and Design Phase Engineering Services for the Kaw Water Treatment Plant. Staff Memo
13. Authorize renewal of Public Officials and Employment Practices Liability policy. Staff Memo
14. Authorize renewal of Professional Liability Law Enforcement policy. Staff Memo
15. Authorize staff to develop an agreement with the HERE Kansas Development to provide for the reconstruction of Mississippi Street and approve a revised right-of-way permit allowing the periodic closure of the northbound lane of Mississippi Street, maintaining the southbound lane open to traffic and providing flaggers to allow both north and south traffic to use the southbound lane during overnight hours from 10:00 p.m. to 6:00 a.m. The approval of this will be effective from May18, 2015 through August 17, 2015. Staff Memo & Attachments
16. Authorize the Mayor to join Mayors for the Freedom to Marry (added link 05/11/15).
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Receive report from Public Works regarding 27th Street traffic calming. Staff Memo & Attachments Correspondence - Updated 05/11/15
ACTION: Direct staff as appropriate.
2. City Auditor will present the April 2015 audit recommendation follow-up memo.
ACTION: Direct staff as appropriate.
3. Consider authorizing staff to submit a FY2018 Geometric Improvement Application for the reconstruction of the 23rd Street and Haskell Avenue intersection. Staff Memo & Attachments
ACTION: Authorize staff to submit FY2018 Geometric Improvement Application for the reconstruction of the 23rd Street and Haskell Avenue intersection, if appropriate.
4. Consider a motion to recess into executive session for approximately one hour for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. The City Commission will resume its regular meeting in the Commission Room immediately following the executive session.
ACTION: Approve motion to recess into executive session for approximately one hour, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments Draft Future Study Session Schedule - Added 05/11/15
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· Meeting hosted by Justice Matters, Thursday, May 7 at 6:45 p.m. Location: The Lied Center.
· Haskell Indian Nations University Graduation Ceremony, Friday, May 8, 10:00 a.m. Location: Haskell Auditorium.
· Cultural Plan Community Meeting #2, Saturday, May 9, 9:30 – 11:30 a.m. Location: City Commission Room.
· Public reception for City Manager, David Corliss, Monday, May 11, 5:30 – 7:30 p.m. Location: Carnegie Library.
· ECKAN Community Action Event, Wednesday, May 13, 2:00 – 4:00 p.m. Location: Broken Arrow Park.
· Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Thursday, May 14, 12:00 p.m. Location: Merchants Pub & Plate.
· Public input meeting on budget, Thursday, May 14, 6:30 – 8:30 p.m. Location: Jayhawk Room, Fire Station No. 5, 1911 Stewart Avenue.
· Fallen Officer Memorial, Friday, May 15, 9:00 a.m. Location: Investigations and Training Center, 4820 Bob Billings Parkway, near the flag pole.
· Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Monday, May 18, 6:00 p.m. Location: The Bourgeois Pig.
· City Commission Study Session, Tuesday, May 19, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: 2016 Budget.
· City offices closed, Monday, May 25, in observance of Memorial Day.
· City Commission Study Session, Tuesday, May 26, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Goals.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, May 27, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· Economic Development Corporation, Investors Meeting, Thursday, May 28, 7:30 a.m. Location: Eldridge Hotel, Crystal Ballroom.
· Firefighter Recruit Graduation, Thursday, May 28, 6:00 – 7:30 p.m. Location: Oread Hotel, Hancock Room.
· Parks & Recreation Kickoff to Summer BBQ, Friday, May 29, 11:30 a.m. – 1:00 p.m. Location: South Park by the Bandstand.
· City Commission Study Session, June 2, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Goals.
· Lawrence Police Academy Swearing In Ceremony, Friday, June 5, 8:30 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· City Commission Study Session, June 9, 3:00 – 5:00 p.m.: Location: City Commission Room. Topic: Goals.
· Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Thursday, June 11, 12:00 p.m. Location: Merchants Pub & Plate.
· Juneteenth Celebration, Saturday, June 13, 10:00 a.m. – 9:00 p.m. Location: South Park.
· Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Monday, June 15, 6:00 p.m. Location: Six Mile Tavern.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, June 24, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· City Commission meeting scheduled for June 30 is canceled due to it being the fifth Tuesday of the month.
· Justice Matters meeting on affordable housing, Saturday, July 18. Location and Time: TBD.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, July 29, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Public Presentation, Wednesday, August 19, 7:00 - 9:00 p.m. Lawrence Public Library Auditorium. Topic: Complete Street Document.
· 2015 International Association for Public Participation Conference, September 9 – 11. Location: Portland Oregon.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, October 28, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Public Presentation, Wednesday, November 18, 7:00 p.m. New York Elementary. Topic: Design Development.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.
One vacancy for a position that expires 09/30/15.
Joint Economic Development Council:
One vacancy for an at-large position that expires 10/31/15.
Three vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
One vacancy for a position that expired 03/01/15. Two additional positions expired 03/01/15 and are eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
One position expired 03/31/14. Eligibility requirements exist for this board.
Pedestrian-Bicycle Issues Task Force:
This is a new task force, established by Resolution No. 7106, adopted on March 24, 2015. Eleven members of the pubic shall be appointed to this task force.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/16. This position is designated for a representative recommended by the Sustainability Advisory Board.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
One position expired 04/30/15 and is eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
One vacancy for a positon that expires 04/30/18.