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CITY COMMISSION
MEETING AGENDA
April 21, 2015 – 3:00 p.m.
(Posted on webpage at 4:50 p.m. on 04/16/15)
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Updates:
04/21/15 @ 8:30 a.m.:
- Updated the budget study session agenda in Section A.
04/20/15 @ 5:00 p.m.
- Updated the budget study session agenda in Section A;
- Added as Regular Agenda Item No. 5 – consider motion to recess into executive session for approximately 15 minutes to discuss non-elected personnel issues; and
- Added to the calendar, an Indian Hills Neighborhood Meeting scheduled for Wednesday, April 22 at 5:30 p.m. to discuss traffic.
04/17/15 @ 4:45 p.m.:
- Added the study session agenda to Section A.
A. STUDY SESSION (3:00 – 5:15):
1. City Commission Study Session. Topics: Budget update, status of projects, and department orientation. Agenda - Updated 04/20/15
After a short break, the City Commission meeting will resume its
regular meeting at 5:45 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of Mayor’s Day of Service.
2. Proclaim the week of April 22 – 24, 2015, as Tree City USA Week and April 24, 2015 as Arbor Day.
3. Proclaim the month of April, 2015, as Fair Housing Month.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 02/26/15
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Set bid date of May 5, 2015, for Project No. PW1428 - 23rd Street Lighting Project, Iowa Street to Naismith Drive. Staff Memo
b) Set bid date of May 26, 2015, for Bid No. B1524, Project No. PW1343 - Community Health Facility Improvements, access control equipment and security upgrades. Staff Memo
c) Approve purchase of one (1) Altech AT40G F550 chassis for the Public Works Department from Altech Industries, for $95,332, utilizing the NJPA Government contract. Staff Memo
d) Award bid for one (1) roll off container truck for the Public Works Department, to American Equipment Co., for $108,713. Bid Memo
e) Authorize Change Order No. 1 for the Solid Waste Facility (2201 Kresge Road), Phase 1, to B.A. Green Construction Co., for $19,027, for revised plans to address code requirements. Staff Memo
5. Approve a Special Event Permit, SE-15-00142, for Sertoma Club of Lawrence BBQ Fundraiser Competition, May 8 - 9, 2015, from 9:00 a.m. on May 8 to 3:00 p.m. on May 9. The event will be open to the public from 11:00 a.m.-1:00 p.m. on May 9. The event will take place in the parking lot of Rock Chalk Park, 100 Rock Chalk Lane. Submitted by Sertoma Club of Lawrence, on behalf of the City of Lawrence, property owner of record. Staff Report Special Event Permit
6. Approve a street event temporary use of public right-of-way permit for the 2015 Paw Valley Festival and 5K, Saturday, May 9, 2015, benefitting the Lawrence Humane Society, from 9:00 a.m. – 11:00 a.m. Staff Memo & Attachments
7. Authorize the submittal of the city’s Household Hazardous Waste (HHW) grant application for equipment and supplies for the new City of Lawrence and Douglas County permanent HHW facility. Staff Memo
8. Authorize the Mayor to sign a letter of support for the Langston in Lawrence grant application submitted to the Douglas County Natural and Cultural Heritage Grant Program. Staff Memo & Attachments
9. Authorize the Mayor to sign a Release of Mortgage for Belinda Conrad, 1605 Powers Street. Staff Memo
10. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place signs in various rights-of-way beginning April 25 through May 4, 2015 for the annual Spring Parade of Homes.
D. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a drainage easement at 2604 and 2608 Lazy Brook Lane, as requested by property owner Grand Builders, LLC. Staff Memo & Attachments
ACTION: Conduct public hearing and approve order of vacation for a drainage easement at 2604 and 2608 Lazy Brook Lane, if appropriate.
2. Conduct public hearing regarding the property at 1231 Pennsylvania Street and consider adopting Resolution No. 7113, declaring the house and accessory structures to be dangerous and unsafe and to order the owner to repair or remove the structures within the specified time and Resolution No. 7114, declaring the exterior yard and front porch debris storage to be injurious to public health and safety and to order the owner to remove the debris within the specified time. Staff Memo & Attachments
ACTION: Conduct public hearing. Adopt Resolution No. 7113, declaring the house and accessory structures at 1231 Pennsylvania Street to be dangerous and unsafe and order the owner to repair or remove the structures within the specified time and adopt Resolution No. 7114, declaring the exterior yard and front porch debris storage to be injurious to public health and safety and order the owner to remove the debris within the specified time, if appropriate.
3. Receive presentation and direct staff on the 2015 City of Lawrence Community Survey. Draft Survey
ACTION: Direct staff as appropriate.
4. City Commission discussion on City goals and priorities. Board & Commission Assignments
ACTION: Discuss, comment, and direct staff as appropriate.
5. Consider motion to recess into executive session for approximately 15 minutes for the purpose of discussing non-elected personnel matters. The justification for closing the meeting is to keep personnel matters confidential at this time and to protect the privacy of non-elected personnel.
ACTION: Approve motion to recess into executive session for approximately 15 minutes, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
· 9th Street Corridor Public Art Workshop #3, Monday, April 20, 7:00 - 9:30 p.m. New York Elementary. Topic: Site History.
· Indian Hills Neighborhood public meeting, Wednesday, April 22, 5:30 p.m. Location: Broken Arrow School Cafeteria. Topic: Traffic safety on 27th Street from Louisiana to Iowa Street.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, April 22, 7:00 p.m. Location: New York Elementary School.
· City Commission Study Session, Tuesday, April 28, 3:00 p.m. Location: City Commission Room.
· Community meeting on Cultural Plan, Wednesday, May 6 and Saturday, May 9. Location and time to be determined.
· Public reception for David Corliss, Monday, May 11, 5:30 – 7:30 p.m. Location: Carnegie Library.
· City offices closed, Monday, May 25, in observance of Memorial Day.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, May 27, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· Parks & Recreation Kickoff to Summer BBQ, Friday, May 29, 11:30 a.m. – 1:00 p.m. Location: South Park by the Bandstand.
· Lawrence Police Academy Swearing In Ceremony, Friday, June 5, 8:30 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, June 24, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, July 29, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Public Presentation, Wednesday, August 19, 7:00 - 9:00 p.m. Lawrence Public Library Auditorium. Topic: Complete Street Document.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, October 28, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Public Presentation, Wednesday, November 18, 7:00 p.m. New York Elementary. Topic: Design Development.
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*dates in bold indicate City Commission meeting dates
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.
One vacancy for a position that expires 09/30/15.
Two vacancies for positions that expired 11/30/14 and three vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
One vacancy for a position that expired 03/01/15. Two additional positions expired 03/01/15 and are eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
One position expired 03/31/14. Eligibility requirements exist for this board.
Pedestrian-Bicycle Issues Task Force:
This is a new task force, established by Resolution No. 7106, adopted on March 24, 2015. Eleven members of the pubic shall be appointed to this task force.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/16. This position is designated for a representative recommended by the Sustainability Advisory Board.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
Two positions expire 04/30/15 and are not eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
One vacancy for a position that expires 04/30/16.