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CITY COMMISSION
MEETING AGENDA
March 31 – 5:45 p.m.
(Posted on webpage at 5:05 p.m. on 03/26/15)
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Updates:
03/30/15 @ 2:50 p.m.:
- Added a staff memo on police facility options to Regular Agenda Item No. 4 – Vice-Mayor Farmer listening sessions presentation.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of April 6 – 12, 2015 as Public Health Week.
2. Proclaim the month of April, 2015 as Child Abuse Prevention Month.
3. Proclaim the month
of April, 2015 as Mathematics
Awareness Month.
4. Proclaim the month of April, 2015 as Lawrence Poetry Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Horizon 2020 Steering Committee meeting of 03/09/15
Human Relations Commission meeting of 11/20/14
Planning Commission meeting of 02/23/15
Traffic Safety Commission meetings of 02/02/15 and 03/09/15
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Award Bid No. B1518, Project No. PW1513, 2015 Overlay, Patch, and Microsurfacing Program, to Sunflower Paving, Inc. in the total amount of $1,088,070.60. Bid Memo & Attachments
b) Award Bid No. B1508 – Construction of the Burcham River Trail, to the low bidder, RD Johnson Excavation, for $107,950 and authorize the City Manager to sign a grant agreement with the Sunflower Foundation to provide funding of $49,775 toward the project. Staff Memo & Attachments
c) Authorize the City Manager to enter into an agreement with CFS Engineers for design and engineering of the Baldwin Creek Trail Project for a total of $39,556.62. Staff Memo
5. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9093, authorizing up to $23 million in industrial revenue bond (IRB) financing for the 100 E. 9th Street project located on the northeast corner of 9th & New Hampshire Street for the purpose of accessing a sales tax exemption on construction materials. Staff Memo & Attachments
b) Ordinance No. 9075, authorizing the sale, possession, and consumption of alcoholic liquor in the 100 block of E. 8th Street and the intersection of 8th Street and New Hampshire Street from 12:00 p.m. – 10:00 p.m. on Friday, April 17, 2015 for the Downtown Olympic Shotput Event.
c) Ordinance No. 9094, allowing the sale, possession and consumption of alcohol in the 100 block of E. 8th Street, from 12:00 p.m. on Friday, August 7, 2015, to 1:30 a.m. on Sunday, August 9, 2015, for the 2015 Sandbar Birthday Party.
d) Ordinance No. 9095, allowing the possession and consumption of alcohol in the 800 block of Pennsylvania Street and the 600 block of E. 8th Street on Saturday, May 2, 2015, from 12:00 p.m. to 11:59 p.m. for the Kansas Food Truck Festival.
e) Ordinance No. 9076, allowing the sale, possession and consumption of alcohol in the public right-of-way in the 900 block of New Hampshire Street on Friday, May 29, 2015, from 12:00 p.m. to Saturday, May 30, 2015 at 2:00 p.m. during the Art Tougeau and Final Friday events.
f) Ordinance No. 9077, allowing the sale, possession and consumption of alcohol in the public right-of-way in the 100 block of E. 8th Street, Friday, May 29, 2015 from 12:00 p.m. to Sunday, May 31, 2015 at 7:00 p.m. and the 900 block of New Hampshire Street, from Saturday, May 30, 2015 at 2:00 p.m. to Sunday, May 31, 2015 at 7:00 p.m. during the 2015 Lawrence Buskerfest event.
g) Ordinance No. 9073, allowing the sale, possession, and consumption of alcohol in the public right-of-way in the 900 block of New Hampshire Street, from Monday, June 22, 2015 from 12:00 p.m. to Sunday, June 28, 2015 at 11:59 p.m. during the 2015 Freestate Festival.
h) Ordinance No. 9097, allowing the sale, possession, and consumption of alcohol in the 700 and 800 blocks of Vermont Street and west 100 block of 8th Street from Massachusetts Street to Vermont Street , including the intersection of 8th and Vermont Street and the plaza area between the Vermont Street parking garage and the Public Library on Friday, June 26, 2015, from 4:00 p.m. until 11:59 p.m., and the 700, 800 and 900 blocks of Massachusetts Street and the east & west 100 blocks of 8th Street from Vermont Street to New Hampshire Street, on Sunday, June 28, 2015, from 11:00 a.m. until 6:00 p.m., provided the sale, possession and consumption of alcoholic liquor are pursuant to City of Lawrence and State of Kansas law.
6. Concur with the following recommendations from the Traffic Safety Commission:
a) To establish a 15-Minute Loading Zone, 9am-6pm, Tuesday-Saturday in front of 905 Rhode Island Street. It should be noted that loading zones are not generally actively enforced by police officers or parking control officers, but, are usually enforced on a complaint basis and adopt on first reading, Ordinance No. 9096, establishing a 15-Minute Loading Zone, 9am-6pm, Tuesday-Saturday, in front of 905 Rhode Island Street (TSC item #3; approved 7-0 on 02/02/15). Staff Memo TSC 02/02/15 Meeting Materials
b) To establish a 15 Minute Parking Zone for 50 feet in the recessed parking area on the north side of 6th Street, east of Mississippi Street. It should be noted that short term parking zones are not generally actively enforced by police officers or parking control officers, but, are usually enforced on a complaint basis and adopt on first reading, Ordinance No. 9097, establishing a 15-Minute Parking Zone for 50 feet in the recessed parking area on the north side of 6th Street, east of Mississippi Street (TSC item #4; approved 7-0 on 02/02/15). Staff Memo TSC 02/02/15 Meeting Materials
c) To deny the request to establish Yale Road as a one-way eastbound between Murrow Court and Crestline Drive (TSC item #5; denied 7-0 on 02/02/15). Staff Memo TSC 02/02/15 Meeting Materials
7. Approve the dedication of pedestrian easement along Hilltop Drive and Harvard Road adjacent to Hillcrest Elementary. Staff Memo & Attachments
8. Authorize staff to negotiate a scope and fee for financial services with Raftelis Financial Consultants, Inc. Staff Memo & Attachments
9. Authorize the Mayor to sign the City/State Safe Routes to School Grant Agreement. Staff Memo & Attachments
10. Authorize the City Manager to execute a License Agreement permitting Presto Convenience Stores, LLC, a Kansas limited liability company, to install and maintain eleven ground water monitoring wells within the City's rights of way on Ohio Street, Tennessee Street, and Eighth Street, in the vicinity of 602 West Ninth Street, in accordance with the terms of that Agreement. Staff Memo & Attachments
11. Authorize the City Manager to execute a License Agreement permitting Larsen & Associates, Inc., a Kansas corporation, to install and maintain two ground water monitoring wells within the City's Right of Way near the intersection of 23rd Street and Naismith Drive. Staff Memo & Attachments
12. Consider amendment to lease between the City of Lawrence, Douglas County and the Bioscience Technology Business Center (BTBC) to extend the lease repayment schedule for the BTBC expansion facility located at 4950 Bob Billings Parkway for three years through 2017 as requested by the BTBC. Staff Memo & Attachments
13. Receive PIRC recommendation to issue industrial revenue bonds for the Dwayne Peaslee Technical Training Center for the purpose of accessing a sales tax exemption certificate for the labor and materials used on the building renovation. Adopt Resolution No. 7110, authorizing the issuance of up to $3.2 million in industrial revenue bond financing to finance the renovations of the Dwayne Peaslee Technical Training Center. Staff Memo & Attachments
14. Authorize the Mayor to sign Releases of Mortgage for Rosalie Ketter, 1315 Sunchase Drive and Loznell Rhodes, 325 Lincoln Street. Staff Memo
15. Authorize the Mayor to sign a Mortgage Subordination for Brenda Davis Miller, 1622 Powers Street. Staff Memo
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider awarding the construction contract for Bid No. B1502, Project No. UT1409, Avalon Road Waterline Replacement, 9th Street to Cambridge Street, to Westland Construction, Inc. in the amount of $371,760 and consider authorizing the City Manager to execute the construction contract Consider approving the Traffic Control Plan for the road closure of 9th Street for Hilltop and Avalon Waterline Construction projects. Staff Memo & Attachments
ACTION: Award the construction contract for Bid No. B1502, Project No. UT1409, Avalon Road Waterline Replacement, 9th Street to Cambridge Street, to Westland Construction, Inc. in the amount of $371,760 and authorize the City Manager to execute the construction contract. Approve the Traffic Control Plan for the road closure of 9th Street for Hilltop and Avalon Waterline Construction projects, if appropriate.
2. Consider request from Tenants to Homeowners for neighborhood infrastructure and public improvements assistance related to the Cedarwood Senior Cottages project. Staff Memo & Attachments
ACTION: Authorize funding for public improvements and infrastructure related to the Cedarwood Senior Cottages project in support of expanding affordable-rate housing options for seniors and specify the amount of expenses to be covered, including City performed work and reimbursements, if appropriate.
3. Receive presentation on the 2014 Rental Licensing and Inspection Program Annual Report. Staff Memo
ACTION: Direct staff as appropriate.
4. Vice-Mayor Farmer report on capital improvement data from listening sessions. Report & Attachments Police Facility Options Memo & Attachments - Added 03/30/15
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Public information open house on the K-10 West Leg SLT, Tuesday, March 31, 5:00 -7:00 p.m. Location: Southwest Middle School, 2511 Inverness Drive. Invitation
· Public reception for Director of Arts and Culture candidates, Wednesday, April 1, 7:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· The time for the City Commission Meeting on April 7, 2015 has been changed to 5:00 p.m. because of the General Election.
· Swearing in of City Commission and election of Mayor and Vice-Mayor, Tuesday, April 14.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, April 22, 7:00 p.m. Location: New York Elementary School.
· Town Hall meeting on Cultural Plan, Wednesday, May 6. Location and Time to be determined.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, May 27, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· City offices closed, Monday, May 25, in observance of Memorial Day.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, June 24, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, July 29, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, October 28, 7:00 p.m. Location: Lawrence Public Library Auditorium.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/15.
Two vacancies for positions that expired 11/30/14 and three vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
One vacancy for a position that expired 03/01/15. Two additional positions expired 03/01/15 and are eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/16.
One position expired 03/31/14. Eligibility requirements exist for this board.
Pedestrian-Bicycle Issues Task Force:
This is a new task force, established by Resolution No. 7106, adopted on March 24, 2015. Eleven members of the pubic shall be appointed to this task force.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/16. This position is designated for a representative recommended by the Sustainability Advisory Board.
Two positions expire 04/30/15 and both are eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
Two positions expire 04/30/15 and are not eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
Two positions will expire 04/30/15.