Memorandum

City of Lawrence

Public Works Department

TO:	Charles F. Soules, P.E., Public Works Director
FROM:	Mark Thiel, Assistant Public Works Director
CC:	Tarik Khatib, Chief of Police Mark Bradford, Fire Medical Chief Bob Nugent, Transit Administrator Ernie Shaw, Interim Director of Parks and Recreation
DATE:	March 12, 2015
RE:	2015 Tour of Lawrence – June 26 – 28, 2015

The city has received a request for a Street Event Temporary use of right-of-way permit, an alcohol ordinance and donated city services from the Lawrence Convention and Visitors Bureau (CVB) for city approvals and support for the 2015 Tour of Lawrence bicycle event. The event has three components: a street sprint on Vermont Street downtown on Friday, June 26; a campus course (confined entirely on the Haskell University campus) to be raced on Saturday, June 27; and a downtown criterium on Sunday, June 28. (See map)

Notification of the City Commission consideration of this item has been sent to property owners adjacent to the race course (see notice). In addition, Parks and Recreation, Public Works, Fire / Medical, Lawrence Transit, DLI and the Chamber all have reviewed this permit with no issues.

The various components of this request for approval/support follow.

Street Sprint – Friday, June 26, 2015 (downtown)

The CVB has requested a Temporary Use of Public Right-of-Way Permit for the use of various city streets for the street sprint, the downtown criterium. The street sprint event would consist of a series of short sprints on Vermont Street from just south of 7th Street to just south of 8th Street. Racers would cross the finish line at 8^th Street then return to the starting line area by working their way back along Vermont Street to the start line.

For the street sprint, the 700 block and part of the 800 block of Vermont Street would be entirely closed from 5:00 p.m. to 10:00 p.m on Friday, June 27. The 100 block of West 8^th Street (between Massachusetts and Vermont Streets) would be closed from 2:00 p.m. to 11:59 p.m. and the western half of the 200 block of West 8^th Street (from Vermont west to the alley) would be closed from 3:00 p.m. until 10:00 p.m. Message board will be placed at strategic locations in west and east Lawrence to alert traffic of the downtown event.

Campus Course – Saturday, June 27, 2015 (Haskell University)

The Saturday course will be entirely located on the Haskell University campus and have no impact to city streets. In previous years the organizers of this event have held this portion of the race on the University of Kansas campus.

Downtown Criterium – Sunday, June 28, 2015

The Sunday June 28, 2015 downtown course will follow the 2013 route (see map). Over the years of trying various routes downtown the 2013 course proved to be the least impactful on downtown Sunday church services and traffic into and out of North Lawrence. The streets associated with this course will be closed from 6:00 a.m. to 7:00 p.m. Message board will be placed at strategic locations in west and east Lawrence to alert traffic of the downtown event. The event organizers have contacted the impacted churches and have assured them they will have access for all Sunday services. In addition, the Freestate Festival and Tour of Lawrence event organizers have coordinated both events to ensure proper access to the Lawrence Arts Center.

Temporary sale, possession and consumption of alcohol

The applicant has also requested an ordinance authorizing for sale, possession and consumption of alcohol during the event.

The request to sell, possess and consume alcohol within the public right of way has been reviewed pursuant to City of Lawrence Code, Chapter IV, Article 1, Section 4-113 and the event was found to not be within 400 feet of a church or school.

The affected areas are generally the 700 and 800 blocks of Vermont Street and west 100 block of 8^th Street from Massachusetts Street to Vermont Street, including the intersection of 8^th and Vermont Street and the plaza area between the Vermont Street parking garage and the Public Library on Friday, June 26, 2015 from 4:00 p.m. until 11:59 p.m., and the 700, 800 and 900 blocks of Massachusetts Street and the east & west 100 blocks of 8^th Street from Vermont Street to New Hampshire Street, on Sunday, June 28, 2015, from 11:00 a.m. until 6:00 p.m., provided the sale, possession and consumption of alcoholic liquor are pursuant to City of Lawrence and State of Kansas law.

Donated City Services

City donated services for this event in 2014 was valued at approximately $10,000. Costs are expected to be reduced for 2015 due to the Saturday race being contained on Haskell University Campus.

Police Services

The CVB has requested traffic control services from the Police Department during both the downtown portions of the event (Friday and Sunday). As this is the seventh year of this event, the Police Department and race organizers have already worked out many of the details and are continually improving traffic control plans for the event. Haskell Police will be responsible for traffic control for the on-campus portions of the course.

The estimated Police Department staffing resources needed to manage the event are as follows:

• Day 1 – Street Sprints: One sergeant is available as a liaison for any issues that arise.
• Day 2 – Campus Course: $0.00. – Haskell University Police will manage day 2.
• Day 3: - Downtown Criterium: 3 officers needed for approximately 8 hours.

Fire Medical Services

The CVB will be providing some medical assistance for the event participants, and has also requested the presence of standby emergency medical units at the events at levels determined appropriate by the Fire Medical Department, including the Saturday Haskell University portion of this event. It is also anticipated that a stand by unit will be located in North Lawrence for the duration of Friday and Sunday’s events.

Trash Services

The CVB has requested placement of an additional 14 trash barrels downtown during the street sprint and criterium. CVB staff or volunteers will be responsible for emptying these trash barrels as needed.

Miscellaneous City Services

The CVB has requested a number of other items of support from the city. These items can be accommodated by the Public Works Department.

• Use of 27 saw horse barricades to be placed in alleys and surface lots.
• Message boards
• Street sweeping prior to and following the event.
• Patching and minor maintenance of certain portions of race routes if there are safety concerns.
• Placement of bleachers at the finish line for Friday’s Street Sprints.

ACTIONS

Approve the donation of various city services in support of the Tour of Lawrence, if appropriate.

Adopt on first reading, Ordinance No. 9097, allowing the sale, possession and consumption of alcohol on the 700 and 800 blocks of Vermont Street and west 100 block of 8^th Street from Massachusetts Street to Vermont Street , including the intersection of 8^th and Vermont Street and the plaza area between the Vermont Street parking garage and the Public Library on Friday, June 26, 2015 from 4:00 p.m. until 11:59 p.m., and the 700, 800 and 900 blocks of Massachusetts Street and the east & west 100 blocks of 8^th Street from Vermont Street to New Hampshire Street, on Sunday, June 28, 2015, from 11:00 a.m. until 6:00 p.m., provided the sale, possession and consumption of alcoholic liquor are pursuant to City of Lawrence and State of Kansas law.

Approve Street Event Temporary use of right-of-way permit for the use of various city streets on June 26-28, 2015 for the Tour of Lawrence, if appropriate.