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CITY COMMISSION
MEETING AGENDA
March 10, 2015 – 5:45 p.m.
(Posted on webpage at 5:50 p.m. on 03/05/15)
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Updates:
03/10/15 @ 4:05 p.m.:
- Updated the appointment memo on Consent Agenda Item No. 4 – approve appointments as recommended by the Mayor.
03/10/15 @ 11:55 a.m.:
- Added Regular Agenda Item No. 6 – Receive report on Rock Chalk Park Infrastructure Batch Tickets.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Tuesday, March 17, 2015, for the day of the City of Lawrence’s Twenty Eighth Annual St. Patrick’s Day Parade.
2. Proclaim the City of Lawrence, Kansas a Fair Trade Town USA. Staff Memo
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Building Code Board of Appeals meeting of 02/12/15
Community Development Advisory Committee meeting of 02/12/15
Lawrence Cultural Arts Commission meeting of 12/10/14, 12/29/14, and 01/18/15
Parks and Recreation Advisory Board meeting of 02/10/15
Planning Commission meeting of 01/26/15
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments (updated 03/10/15) as recommended by the Mayor.
5. Bid and purchase items:
a) Set a bid date of March 24, 2015, for Bid No. B1518, Project No. PW1513 – 2015 Overlay, Patch, and Microsurfacing Program. Staff Memo & Attachments
b) Set a bid date of March 31, 2015, for Bid No. B1517, Project No. UT1428 – 10th Street and New York Street Watermain Relocation. Staff Memo & Attachments
c) Award the bid for two (2) rear load refuse body trucks for the Solid Waste Division to the low bidder, Downing Sales and Service, for a total of $190,532. Bid Memo
d) Award the construction contract for Bid No. B1501, Project No. UT1416 - Kaw and Clinton Water Treatment Plants Roof Replacement, to low bidder, Diamond Everley Roofing Contractors, for the base bid in the amount of $297,180, and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
e) Award bid for one (1) half ton 4 x 4 truck for the Parks and Recreation Department, to the low bidder, Laird Noller Ford, for $21,854. Bid Memo
f) Award bid for two (2) half ton 2 X 4 trucks for the Parks and Recreation Department, to the low bidder, Laird Noller Ford, for $40,780. Bid Memo
6. Adopt on first reading, Ordinance No. 9090, prohibiting the possession of glass bottles and other glass containers in the downtown district during specified hours. Staff Memo & Attachments
7. Adopt on second and final reading, Ordinance No. 9087, establishing No Parking along both sides of George Williams Way from 6th Street, north to its end; and along the north side of Rock Chalk Drive from George Williams Way, west to the City Limits. Staff Memo & Attachments
8. Approve a Special Use Permit, SUP-14-00488, for Precious One’s Learning Center, located at 1100 Kasold Drive. The proposal includes four (4) pre-school classrooms accommodating approximately 50 children on weekdays. Submitted by Precious One’s Learning Center, for Christ Community Church, property owner of record. Adopt on first reading, Ordinance No. 9089, for a Special Use Permit (SUP-14-00488) for Precious One’s Learning Center, located at 1100 Kasold Drive. (PC Item 2; approved 8-0 on 2/23/15) Staff Report Floor Plan Site Plan Map of Area PC Minutes Correspondence
9. Approve a Text Amendment, TA-14-00535, to the City of Lawrence Land Development Code to add a Use that provides incubator space for business/entrepreneurial collaboration and prototyping. Adopt on first reading, Ordinance No. 9091, for Text Amendment (TA-14-00535) to the City of Lawrence Land Development Code to add a Use that provides incubator space for business/entrepreneurial collaboration and prototyping. Initiated by Planning Commission on 11/17/14. (PC Item 4; approved 8-0 on 2/23/15) Staff Report Initiation Memo Article 4 Use Tables Article 9 Parking Loading Access Article 17 Terminology PC Mid-Month Attachments 02/11/15 PC Minutes Correspondence Incorporation by Reference
10. Authorize staff to submit grant applications for the restoration of the receiving/holding vault at Oak Hill Cemetery and for the documentation of Oak Hill Cemetery using in-kind matching including staff salaries. Staff Memo
11. Approve a street event permit for the 2015 Lawrence St. Patrick’s Day Parade to close various streets downtown on Tuesday March 17, 2015 from 9:00 a.m. to 3:00 p.m., for the 2015 St. Patrick’s Day Parade. Staff Memo & Attachments
12. Authorize staff to request that the Kansas Department of Transportation develop an Exchange Agreement for FFY 2015, enabling the City to exchange federal funds at ninety percent (90%) for state transportation funds. Staff Memo & Attachments
13. Authorize the City Manager to sign an agreement with Christine Harris Connections and Creative Community Builders to complete a city-wide cultural plan for Lawrence. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a public access easement at 1301 W. 24th Street as requested by property owner Collegium KU 1301, LLC. Staff Memo & Attachments
ACTION: Conduct public hearing. Approve the vacation of a public access easement at 1301 W. 24th Street, if appropriate.
2. Consider adopting on first reading, Ordinance No. 9092, amending section 6-108.17, repealing existing Chapter VI, Article 6, and enacting in its place Chapter VI, Article 6 of the Code of the City of Lawrence, Kansas, 2015 Edition and amendments thereto, pertaining to taxicabs businesses and taxicab vehicles. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 9092, amending section 6-108.17, repealing existing Chapter VI, Article 6, and enacting in its place Chapter VI, Article 6 of the Code of the City of Lawrence, Kansas, 2015 Edition and amendments thereto, pertaining to taxicabs, if appropriate.
3. Consider rejecting the bids received for the Maple Street Pump Station - Project PW1133 - Bid No. B1503. Staff Memo & Attachments
ACTION: Reject the bids received for the Maple Street Pump Station, if appropriate.
4. Consider rejecting all bids and set a new bid date of April 7, 2015, for Bid No. B1467, Project No. UT1304 - Contract 4 Wakarusa Wastewater Treatment Plant and Conveyance Corridor. Staff Memo & Attachments
ACTION: Reject all bids and set a new bid date of April 7, 2015 for Bid No. B1467, Project No. UT1304 – Contract 4 Wakarusa Wastewater Treatment Plant and Conveyance Corridor, if appropriate.
5. Consider the issuance of debt related to Water and Wastewater Master Plan Improvements and consider adopting Resolution No. 7107, authorizing the amount of $17,400,000 to fund the projects in the water and wastewater master plans, pay for issuance costs, and establish a debt service reserve fund. Consider adopting Resolution No. 7108, authorizing the issuance of Water and Sewage Revenue Bonds, Series 2015-A, in the amount of $90,680,000 and setting a sale date for April 7, 2015. Water/Wastewater Projects Staff Memo & Attachments Bond Sale Staff Memo & Attachments Springsted Recommendations for Issuance of Bonds
ACTION: Adopt Resolution No. 7107, authorizing the amount of $17,400,000 to fund projects in the water and wastewater master plan and Resolution No. 7108, authorizing the issuance of Water and Sewage Revenue Bonds, Series 2015-A, setting a sale date for April 7, 2015, if appropriate.
6. Receive report from the Public Works Department on Rock Chalk Park Infrastructure batch tickets. Staff Memo & Attachments - Added 03/10/15
ACTION: Receive report.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Mid-Session Update & City Commission Candidate Forum, Saturday, March 7, 7:30 a.m. Location: Maceli’s.
· March 17 City Commission Meeting has been canceled due to spring break.
· There will be a City Commission Meeting on March 31, 2015.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expired 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/15. One additional position expires 03/31/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 01/31/15 and both are eligible for reappointment to additional terms.
Historic Resources Commission:
One position will expire 03/01/15. Eligibility requirements exist for this board.
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
Three current vacancies for one position that expired 11/30/14 and two positions that expire 11/30/15. Five additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Three positions expire 03/01/15, with two positions eligible for reappointment and one position is not eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
One position will become vacant 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. One additional position expires 04/30/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
One position expires 03/31/15. This position is a joint city/county appointment.
Two positions expire 04/30/15 and both are eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
One vacancy for a position that expired 04/30/14. Two additional positions expire 04/30/15 and are not eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
Three positions expire 04/30/15 and all are eligible for reappointment to additional terms.