Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Diane Stoddard - Assistant City Manager Casey Toomay – Assistant City Manager Brandon McGuire – Assistant to the City Manager
FROM:	Troy Shaw – Project Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Asst. Director of Utilities Beth Krishtalka – Assistant to Director Bob Brower – Utilities Operations Superintendent Scott Fewins – Utilities Manager
DATE:	February 18, 2015
RE:	Award Bid No. 1502 and authorize the City Manager to execute the construction contract for project UT1409, Avalon Road Waterline Replacement, 9^th Street to Cambridge Road.

Background

The Avalon Road waterline replacement project from 9^th Street to Cambridge Road was evaluated as part of a preliminary design report, which established viable alternatives for alignment, project prioritization, construction cost estimates, and sequencing that will align with planned street rehabilitation work and budgeted funding. The assessment study identified the Avalon Road waterline as the second priority for replacement due to the size, age, and condition of the 4”, 1955 cast iron main.

Project Description

The Avalon Waterline Replacement Project, as shown on the attached map, includes the replacement of approximately 1600 linear feet of 4” waterline with 8” waterline by primarily Horizontal Directional Drilling. The project also includes valves, fittings, fire hydrants and other miscellaneous appurtenances for the waterline located along Avalon Road between 9^th Street and Cambridge Road.  The project will be completed within 150 calendar days from the date of the Notice to Proceed, per the contract documents.

Project Details

Professional Engineering Consultants completed construction documents for the project and it was advertised for bid on January 28, 2015. Bids were opened on February 17, 2015 and the bids listed below read publicly aloud.

Schuetz Construction	$432,619.00
Westland Construction, Inc.	$371,760.00
Nowak Construction Co., Inc.	$374,069.50
Engineer’s Estimate	$405,450.00

Professional Engineering Consultants have reviewed the bids, qualifications, and current project commitments of the low bidder, Westland Construction, Inc., and, per the attached letter and bid tabulation, recommend awarding the bid to Westland Construction, Inc.

Note that the as read engineer’s estimate and the engineer’s estimate provided in the bid tab are slightly different.  The as read estimate contained a typo in the quantity of Pavement Removal and Replacement and has been rectified in the bid tab to reflect the as bid quantity.

Project Funding

The project will be funded from the Department of Utilities bonded construction fund per the adopted Capital Improvement Project Scenario 5 for the 2013-2017 period.

Action

Award the construction contract for Bid No. B1502 to Westland Construction, Inc. in the amount of $371,760 and authorize the City Manager to execute the construction contract for project, UT1409 Avalon Road Waterline Replacement, 9^th Street to Cambridge Road.