Memorandum
City of Lawrence
Public Works Department
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TO: |
David L. Corliss, City Manager Diane Stoddard, Assistant City Manager Casey Toomay, Assistant City Manager Brandon McGuire, Assistant to the City Manager |
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FROM: |
Tammy Bennett, Assistant Public Works Director |
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CC: |
Charles Soules, Public Works Director Kathy Richardson, Solid Waste Manager Sean Sloan, Purchasing Specialist |
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DATE: |
February 18, 2015 |
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RE: |
Project PW1406 / Bid B1500 Bid award for Lawrence Solid Waste Facility – 2201 Kresge Road (Phase 1) |
Award bid for Solid Waste Facility – 2201 Kresge Road (Phase 1) in the amount of $1,354,289.44 to BA Green, which includes alternates 1 through 3.
Summary of bids received:
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Staff recommends the following alternates for inclusion in the final award:
- Alternate 1: West dock canopy
- Alternate 2: Cooling for warehouse area
- Alternate 3: Radiant floor heating for warehouse area
Project Description
The property at 2201 Kresge Road was acquired for the purpose of re-locating Solid Waste operations and the Household Hazardous Waste Facility. Development of the property will occur in multiple phases.
Phase 1: Construction of the Household Hazardous Waste Facility on the northern portion of the property. The HHW facility will be approximately 5,100 square feet. The building will have a designated flammables room and “store front” area for the Product Reuse Program. Site development work is required to address water flow through the area. The project will include realignment of the stormwater drainage ditch along the west edge of the property, and construction of a new stormwater detention basin on the south.
Phase 2: Construction of a building expansion for the existing office facilities as well as completion of site work (internal roads, parking, etc).
Future phases: The site plan allocates space in future phases for fueling facilities at the Kresge site.
Phase 1 is planned for construction in 2015 (March to September). The City of Lawrence received a grant from the Kansas Department of Health and Environment of $140,000 to assist in paying for the HHW facility.
Staff recommends inclusion of all alternates in the final bid award. Below is a description of each:
- Alternate 1: West dock canopy. Add a pre-engineered canopy over the west loading dock area that will also cover a portion of the open containers for materials on the west side. Footings and foundation walls will be installed at time of construction.
- Alternate 2: Cooling for warehouse area. Add cooling to the HVAC system for the area where materials are stored. This is a safety feature, not a comfort feature. The materials packed are more stable if the building can be kept to no greater than 90 degrees Fahrenheit.
- Alternate 3: Radiant floor heating for warehouse area. Radiant floor heating is a strongly preferred option on these types of facilities, based on consultations with KU and state officials. This keeps the heat and comfort at the worker level. The warehouse will be maintained at approximately 55 degrees Fahrenheit during winter operations. Radiant floor heat is significantly more efficient to operate long-term than the forced air heat provided in the base bid.
Funding
The project is funded through the solid waste enterprise fund and a grant from KDHE. In preparation for this part of the project, funding has been set aside over several years in capital improvement, equipment reserves, and a non-bonded construction fund. In addition, the City of Lawrence received a grant from the Kansas Department of Health and Environment for $140,000 to assist with construction of the Household Hazardous Waste Facility.
Action
Award bid for Solid Waste Facility – 2201 Kresge Road (Phase 1) in the amount of $1,354,289.44 to BA Green, which includes alternates 1 through 3.