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CITY COMMISSION
MEETING AGENDA
February 24, 2015 – 5:45 p.m.
(Posted on webpage at 4:45 p.m. on 02/19/15)
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Updates:
02/24/15 @ 4:30 p.m.:
- Updated the Bicycle & Pedestrian Facility Improvements and Replaced Page 15 in the Street Maintenance and CIP Presentation on Regular Agenda Item No. 3; and
- Added Sustainability Action Network suggested changes to Resolution No. 7106 to Regular Agenda Item No. 4 – Pedestrian-Bicycle Issues Task Force.
02/20/15 @ 3:55 p.m.:
- Corrected start times for Regular Agenda Item No. 1 – Farmers Market
- Added Additional Correspondence to Regular Agenda Item No. 4 – Pedestrian-Bicycle Issues Task Force
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/20/15.
2. Receive minutes from various boards and commissions:
Bicycle Advisory Committee meeting of 01/20/15
Community Development Advisory Committee meeting of 01/22/15
Public Health Board meeting of 12/15/14
Sustainability Advisory Board meeting of 01/14/15
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize the City Manager to enter into an agreement with CFS Engineers for a concept study of the reconstruction of Kasold Drive, from 6th Street to Bob Billings Parkway, in the amount of $132,325. Staff Memo
b) Award the bid for the construction of a Solid Waste Facility, located at 2201 Kresge Road (Phase 1), in the amount of $1,354,289.44 to B.A. Green Construction Co., Inc., which includes alternates 1 through 3. Bid Memo
c) Authorize the City Manager to execute Change Order No. 1 to the existing construction contract with Westland Construction, Inc. for Project UT1312, Bob Billings Parkway Waterline Replacement, increasing the contract amount by $86,497 and 15 days. Staff Memo & Attachments
d) Authorize the City Manager to execute Change Order No. 2 to the existing construction contract with Schuetz Construction, LLC for Project UT1314, Lawrence Avenue Waterline Replacement, increasing the contract amount by $18,282. Staff Memo & Attachments
e) Authorize the City Manager to execute a Crossing Surface Installation Agreement with BNSF Railway Company, in the amount of $36,273, for replacement of the railroad crossing at the entrance to Burcham Park and authorize the City Manager to execute a Purchase Order, in the amount of $43,840, with Sunflower Paving, Inc., for the reconstruction of 495 linear feet of the asphalt entrance drive to Burcham Park. Staff Memo & Attachments
f) Award the construction contract for Bid No. B1502 - Project No. UT1409 – Avalon Road Waterline Replacement, 9th Street to Cambridge Road - to Westland Construction, Inc. in the amount of $371,760 and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
g) Authorize the City Manager to execute the Engineering Services Agreement with Professional Engineering Consultants in the amount of $161,500 for Project No. UT1425 - 2016-2017 Watermain Replacement/Rehabilitation Program. Staff Memo & Attachments
h) Approve sale of surplus equipment on GovDeals. Staff Memo
i) Approve the sole source purchase of six (6) Motorola MDC Model MW810 mobile data computers and accessories for the Lawrence Douglas County Fire/Medical Department from Motorola, in the amount of $31,894.20, utilizing the State of Kansas Contract #28440. Staff Memo
7. Adopt on first reading, the following ordinances:
a) Ordinance No. 9088, repealing Section 12-105.1 of the City Code pertaining to recoupment fees assessed in Municipal Court. Staff Memo & Attachments
8. Adopt on second and final reading, Ordinance No. 9085, for a Text Amendment (TA-14-00534) to the City of Lawrence Land Development Code to create a use group for short-term loan or car title loan business, or similar business, and establish standards.
9. Approve a street event temporary use of public right-of-way permit for use of Massachusetts Street, including the rolling closure of the northbound lane of Massachusetts Street downtown from 10:00 a.m. to 10:30 a.m., on Saturday, April 18, 2015 for the March of Dimes Walk. Staff Memo
10. Approve a street event temporary use of public right-of-way permit for use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown from 8:00 a.m. – 8:25 a.m., on Monday, May 25, 2015, for The Home Run 5K. Staff Memo & Attachments
11. Approve a street event temporary use of public right-of-way permit for use of Massachusetts Street, including the rolling closure of the northbound lane of Massachusetts Street downtown from 11:00 a.m. to 11:30 a.m., on Saturday, April 11, 2015 for the Earth Day Parade. Staff Memo & Attachments
12. Receive 2014 annual report of revenues and expenses related to the regulation of building activity.
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving an agreement with the Lawrence Farmers Market allowing the use of City Parking Lot 8 (800 block of New Hampshire and Rhode Island Streets) on Tuesdays and Saturdays during the 2015 Farmers Market season. Staff Memo & Attachments - Updated 02/20/15
ACTION: Authorize the City Manager to execute an agreement with the Lawrence Farmers Market allowing the use of City Parking Lot 8 (800 blocks of New Hampshire and Rhode Island) on Tuesdays and Saturdays during the 2015 Farmers Market season and authorize the City Manager execute an agreement with U.S. Bank for use of its parking lot located at 9th and Rhode Island Streets for overflow parking during on Tuesdays during the 2015 Farmers Market season, if appropriate.
2. Receive the 2014 Street Event Permit Summary Report.
ACTION: Receive report and direct staff for future street event permits that the Commission would like placed on agenda’s for their action, if appropriate.
3. Receive updates on the Pavement Management Program and 2015 Capital Improvement Projects. Street Maintenance Program Staff Memo & Attachments Street Maintenance and CIP Presentation - Revised 02/24/15 CIP Staff Memo & Attachments
ACTION: Receive update, approve 2015 maintenance program, set the following bid dates, and confirm funding for improvements on Bob Billings Parkway, from K-10 to Kasold, if appropriate:
a) Approve the proposed 2015 Comprehensive Street Maintenance Program;
b) March 10, 2015 for PW1316 - Bob Billings Parkway & George Williams Way Geometric Improvement Project;
c) March 10, 2015 for PW1437 - Bob Billings Turn Lane Improvements at Corpus Christi Church;
d) March 10, 2015 for PW1345 – Bob Billings Parkway, Foxfire Drive to Wakarusa Drive Pavement Reconstruction, Pavement Marking, and Sidewalk Improvements; and
e) Pending Commission discussion, confirm the budget for improvements along BBP from K-10 to Kasold in an amount of $2,250,000.
4. Consider adoption of Resolution No. 7106, establishing the Pedestrian-Bicycle Issues Task Force. Staff Memo & Attachments Bicycle & Pedestrian Facility Improvements - Revised 02/24/15 Correspondence Additional Correspondence - Added 02/20/15 Sustainability Action Network suggested changes to Resolution No. 7106 - Added 02/24/15
ACTION: Adopt Resolution No. 7106, establishing the Pedestrian-Bicycle Issues Task Force, if appropriate.
5. Consider a motion to recess into executive session for 30 minutes for the purpose of consultation with attorneys for the City for matters deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. The City Commission will resume its regular meeting in the Commission Room at the conclusion of the executive session.
ACTION: Approve motion, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR:
· Jeremy Farmer Listening Session - Thursday, February 26, 6:00 p.m. Location: Sports Pavilion Lawrence, Champions Room.
· The March 3, 2015 City Commission Meeting will start at 5:00 p.m. and will consist of consent agenda items only.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expired 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. One additional position expires 03/31/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 01/31/15 and both are eligible for reappointment to additional terms.
Historic Resources Commission:
One position will expire 03/01/15. Eligibility requirements exist for this board.
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
Three current vacancies for one position that expired 11/30/14 and two positions that expire 11/30/15. Five additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Three positions expire 03/01/15, with two positions eligible for reappointment and one position is not eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
One position will become vacant 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. One additional position expires 04/30/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 03/31/15. One position is eligible for reappointment. The other position is a joint city/county appointment and is not eligible for reappointment to an additional term.
Two positions expire 04/30/15 and both are eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
One vacancy for a position that expired 04/30/14. Two additional positions expire 04/30/15 and are not eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
Three positions expire 04/30/15 and all are eligible for reappointment to additional terms.