Memorandum

City of Lawrence

Police Department

TO:	David L. Corliss, City Manager
FROM: CC:	James Welsh, Police Officer Tarik Khatib, Chief of Police Adam Heffley, Police Captain
DATE:	February 5, 2015
RE:	Mobile Data Computers for Police Patrol Vehicles

Background

Fifteen of the Lawrence Police Department’s mobile data computers need to be replaced.  We currently have approximately 15 mobile data computer units that are out of warranty, each no less than three years old.  The purchase would come from Topeka FM who is a sole-source vendor through State of Kansas contract #28440 for a total cost of $65,754.00.

Project Description

All of these mobile data computers have passed the city’s expected lifespan of three years for this type of equipment.  Numerous recent hardware failures indicate the computer workstations are becoming increasingly unreliable.  Our mobile data computers are critical communications components that enhance public safety by providing real time information to officers as they respond to calls for service.  The mobile data computers being replaced currently run Windows XP, which reached end of life on April 8, 2014, and are not equipped to run Windows 7 or Windows 8.

Funding Sources

The necessary funds to cover the costs of replacing the mobile data computer workstations could be procured from the general fund equipment line.

Action

Police Department staff requests approval from the City Commission to authorize the purchase of 15 Motorola MW810 Mobile Data Computers from Topeka FM as a sole source vendor through State of Kansas Contract #28440 for a total cost of $65,754.00.