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CITY COMMISSION
MEETING AGENDA
February 10, 2015 – 5:45 p.m.
(Posted on webpage at 4:50 p.m. on 02/05/15)
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Updates:
02/10/15 @ 2:35 p.m.:
- Updated the CM Report with a letter from Mayor Amyx to the Senate Committee on Ethics and Elections regarding local election process legislation; and
- Added a PowerPoint presentation to Regular Agenda Item No. 6 – 705 Massachusetts Street – Eldridge Hotel expansion project.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/06/15.
2. Receive minutes from various boards and commissions:
Joint Economic Development Council meeting of 12/19/14
Mental Health Board meeting of 12/02/14
Public Incentive Review Committee meeting of 09/09/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Reset bid date of February 17, 2015 to February 24, 2015 for Bid No. B1467, Project UT1304 – Contract No. 4 Wakarusa Wastewater Treatment Plant and Conveyance Corridor. Staff Memo
b) Set a bid date of March 3, 2015 for the Burcham Park River Trail project. Staff Memo & Attachments
c) Approve purchase of one (1) Police Utility Vehicle from Laird Noller Ford, for $26,702. This unit replaces a unit that was totaled in an accident and the prices are based off a previous bid for police vehicles in January. Staff Memo
d) Approve the purchase of US Army Corp of Engineers (USACE) approved rip-rap from Mid States Materials not to exceed $50,000. Bid Memo & Attachments
e) Authorize the Utilities Department to sole source purchase meters for the 2015 15-Year Large Water Meter Replacement Program, from Midwest Meter, Inc. in the amount of $20,476. Staff Memo
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9071, establishing No Parking along the west side of Quail Creek Drive between 22nd Street and the northerly drive to Quail Creek Apartments.
b) Ordinance No. 9072, establishing No Parking along the west side of Tennessee Street for 50 feet north of the exit from Melrose Court, 1605 Tennessee Street.
c) Ordinance No. 9074, establishing 5:45 p.m. as the time for the beginning of City Commission meetings.
8. Approve Special Use Permit, SUP-14-00509, for Lawrence Creates, a multi-use facility that includes the following: Personal Improvement and Limited Manufacturing and Production uses, located at 512 E. 9th Street. Submitted by Lawrence Creates Inc., for Hill Family Investments LLC, property owner of record. Adopt on first reading, Ordinance No. 9082, for Special Use Permit (SUP-14-00509) for Lawrence Creates, a multi-use facility that includes the following: Personal Improvement and Limited Manufacturing and Production uses, located at 512 E. 9th Street. (PC Item 2; approved 8-0 on 1/26/15) Staff Report Site Plan Map of Area PC Minutes Lawrence Creates Brochure
9. Authorize staff to execute a contract with Pre-Qualified Plumbing Contractors to complete I/I Defect Removal on private property. Staff Memo & Attachments
10. Authorize staff to send Request for Proposals to engineering firms for the engineering design of the Baldwin Creek Trail Project. Staff Memo & Attachments
11. Authorize the City Manager to execute license agreements for the use of city property for agricultural use in the Common Ground Program for: 1313 Pennsylvania, 1304 Pennsylvania, and Douglas County Parcel Number(s) N08024-10. Staff Memo & Attachments
12. Approve as “signs of community interest”, a request from the Lawrence Home Builders Association to place directional signs in specified rights-of-way throughout the City for the 2015 Lawrence Annual Home Show, for the period February 16 – February 23, 2015.
13. Authorize the Mayor to sign the a Release of Mortgage for Tristan A. Westphal and Papri B. Westphal (Barman), 255 N. Michigan #3-12. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments - Updated 02/10/15
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive briefing from Dan Partridge, Director of the Lawrence-Douglas County Health Department, on a recent accreditation site visit.
ACTION: Receive briefing.
2. Consider a request from Lawrence Habitat for Humanity to transfer a city owned lot at 815 Oak Street. Staff Memo & Attachments Correspondence
ACTION: Authorize the Mayor and City Manager to sign documents necessary to transfer city property to Habitat for Humanity, if appropriate.
3. Consider authorizing the creation of and membership framework for a Citizen Advisory Committee for the 9th Street Corridor/ArtPlace Project. Staff Memo
ACTION: Authorize the creation of and membership framework for a Citizen Advisory Committee for the 9th Street Corridor/ArtPlace Project, if appropriate.
4. Continue discussion on proposed City Fiber Policy and fiber leasing framework. CTC representative presentation and consider adopting Resolution No. 7097, adopting the city fiber policy and fiber leasing framework. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
5. Consider adopting Resolution No. 7103, authorizing the issuance of up to $14.5 million in industrial revenue bonds for the Pioneer Ridge project for the purpose of obtaining a sales tax exemption on acquiring, construction and equipping a senior independent living facility near Harvard Road and Wakarusa Drive. Staff Memo & Attachments
ACTION: Adopt Resolution No. 7103, authorizing the issuance of up to $14.5 million in industrial revenue bonds for the Pioneer Ridge project for the purpose of obtaining a sales tax exemption on acquiring, construction and equipping a senior independent living facility near Harvard Road and Wakarusa Drive, if appropriate.
6. Consider the following items related to 705 Massachusetts Street: Staff Memo & Attachments Summary of Taxes by Jurisdiction Sales Tax Summary for County PowerPoint Presentation - Added 02/10/15
a) Receive request from Eldridge Hotel, LLC, for a Neighborhood Revitalization Area and Industrial Revenue Bond financing for a hotel expansion project and receive recommendation from Public Incentives Review Committee.
b) Conduct public hearing on the establishment of a Neighborhood Revitalization Area (NRA) at 705 Massachusetts Street and consider adopting on first reading, Ordinance No. 9086, establishing the revitalization area and approving the NRA plan, and consider adopting Resolution No. 7104, authorizing Industrial Revenue Bond (IRB) financing for the purpose of accessing a sales tax exemption on project construction materials.
ACTION: Receive request from Eldridge Hotel, LLC and recommendation from the Public Incentives Review Committee. Conduct public hearing and adopt on first reading, Ordinance No. 9086, establishing a revitalization area and approving the NRA Plan and adopt Resolution No. 7104, authorizing Industrial Revenue Bond financing for the purpose of accessing a sales tax exemption on project construction materials, if appropriate.
7. Consider approving Comprehensive Plan Amendment, CPA-14-00516, to Horizon 2020: Chapter 14 (An Area Plan for the Intersection Area of West 6th Street & Wakarusa Drive) to revise the maximum retail cap from 127,487 square feet to 137,490 square feet to permit a commercial/retail development, located at 525 Wakarusa Drive. Submitted by Schwerdt Design Group, Inc., for CPC Ventures, Inc., property owner of record. Consider adopting on first reading, Ordinance No. 9083, for Comprehensive Plan Amendment (CPA-14-00516) to Horizon 2020: Chapter 14 (An Area Plan for the Intersection Area of West 6th Street & Wakarusa Drive) to revise the maximum retail cap from 127,487 square feet to 137,490 square feet to permit a commercial/retail development, located at 525 Wakarusa Drive. (PC Item 3; approved 7-1 on 1/26/15) Staff Report Horizon 2020 Area Plan for 6th and Wakarusa PC Minutes
ACTION: Approve Comprehensive Plan Amendment (CPA-14-00516) to Horizon 2020, Chapter 14 and adopt on first reading, Ordinance No. 9083, if appropriate.
8. Consider approving a request to rezone, Z-14-00515, approximately 2.982 acres from CO (Office Commercial) District to CC600-PD (Community Commercial with Planned Development Overlay) District, located at 525 Wakarusa Drive. Submitted by Schwerdt Design Group, Inc. for CPC Ventures, Inc., property owner of record. Consider adopting on first reading, Ordinance No. 9084, to rezone (Z-14-00515) approximately 2.982 acres from CO (Office Commercial) District to CC600-PD (Community Commercial with Planned Development Overlay) District, located at 525 Wakarusa Drive. (PC Item 4A; approved 8-0 on 1/26/15) Staff Report Map of Area PC Minutes
ACTION: Approve rezoning (Z-14-00515) approximately 2.982 acres from CO (Office Commercial) District to CC600-PD (Community Commercial with Planned Development Overlay) District, located at 525 Wakarusa Drive. Adopt on first reading, Ordinance No. 9084, if appropriate.
9. Consider approving, Preliminary Development Plan, PDP-14-00517, for a Restaurant and Retail use located on approximately 2.982 acres at 525 Wakarusa Dr. Submitted by Schwerdt Design Group, Inc., for CPC Ventures, Inc., property owner of record. (PC Item 4B; approved 8-0 on 1/26/15) Staff Report Preliminary Development Plan Map of Area PC Minutes
ACTION: Approve Preliminary Development Plan (PDP-14-00517) for a Restaurant and Retail use located on approximately 2.982 acres at 525 Wakarusa Dr., if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Jeremy Farmer Listening Session – Wednesday, February 11, 6:00 p.m. Location: North Lawrence Depot.
· Jeremy Farmer Listening Session – Thursday, February 12, 7:00 p.m. Location: East Lawrence Recreation Center.
· Jeremy Farmer Listening Session – Monday, February 16, 6:00 p.m. Location: Fire Station No. 5, 1911 Stewart Avenue.
· City offices closed Monday, February 16 in observance of Presidents’ Day.
· Joint City/County/USD meeting, Tuesday, February 17, 4:00 p.m. Location: City Commission Room. Topic includes discussion of west leg of the SLT.
· Jeremy Farmer Listening Session - Thursday, February 26, 6:00 p.m. Location: Sports Pavilion Lawrence, Champions Room.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expired 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/16 and one vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. One additional position expires 03/31/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 01/31/15 and both are eligible for reappointment to additional terms.
Historic Resources Commission:
Two positions expire 03/01/15, with one position eligible for reappointment and one position not eligible for reappointment. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
Three current vacancies for one position that expired 11/30/14 and two positions that expire 11/30/15. Five additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Two vacancies for one positon that expired 01/31/15 and 01/31/16. Two additional positions expired 01/31/15 and both are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Three positions expire 03/01/15, with two positions eligible for reappointment and one position is not eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/16.
One vacancy for a position that expired 03/31/14. Two additional positions expire 03/31/15 and both are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. One additional position expires 04/30/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 03/31/15. One position is eligible for reappointment. The other position is a joint city/county appointment and is not eligible for reappointment to an additional term.
Two positions expire 04/30/15 and both are eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
One vacancy for a position that expired 04/30/14. Two additional positions expire 04/30/15 and are not eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
Sustainability Advisory Board:
Two vacancies for positions that expire 12/31/16.
Three positions expire 04/30/15 and all are eligible for reappointment to additional terms.