Memorandum

City of Lawrence

Utilities Department

 

TO:

David L. Corliss – City Manager

Diane Stoddard - Assistant City Manager

Casey Toomay – Assistant City Manager

Brandon McGuire – Assistant to the City Manager

FROM:

Troy Shaw – Project Engineer

CC:

Dave Wagner – Director of Utilities

Mike Lawless – Deputy Director of Utilities

Philip Ciesielski – Asst. Director of Utilities

Beth Krishtalka – Assistant to Director

Bob Brower – Utilities Operations Superintendent

DATE:

January 21, 2015

RE:

Set a bid date for Bid No. B1502 UT1409, Avalon Waterline Replacement, 9th Street to Cambridge Road.

 

Background

The Avalon Road waterline replacement project from 9th Street to Cambridge Road was evaluated as part of a preliminary design report, which established viable alternatives for alignment, project prioritization, construction cost estimates, and sequencing that will align with planned street rehabilitation work and budgeted funding. The assessment study identified the Avalon Road waterline as the second priority for replacement due to the size, age, and condition of the 4”, 1955 cast iron main.

 

Project Description

The Avalon Waterline Replacement Project, as shown on the attached map, includes the replacement of approximately 1600 linear feet of 4” waterline with 8” waterline by primarily Horizontal Directional Drilling. The project also includes valves, fittings, fire hydrants and other miscellaneous appurtenances for the waterline located along Avalon Road between 9th Street and Cambridge Drive.  The project will be completed within 150 calendar days from the date of the Notice to Proceed, per the contract documents.

 

Project Details

Professional Engineering Consultants have completed the design and production of construction documents for the project incorporating City and outside review agency comments. Project documents will be available to prospective bidders by Wednesday January 28, 2015.

 

A public meeting will be held with affected residents, tenants, and business owners prior to the start of construction to address any concerns related to the project. Staff will make every reasonable accommodation to minimize construction impacts on the neighborhood.

 

The waterline replacement will require traffic control on 9th Street for a period not to exceed 9 days and is scheduled to take place during spring break, March 14th to March 22nd per the contract documents.

 

The project will also require temporary traffic restrictions at various locations along the project length to accommodate construction equipment and ensure a safe working environment for the contractor and the traveling public.

 

Project Funding

The project will be funded from the Department of Utilities bonded construction fund per the adopted Capital Improvement Project Scenario 5 for the 2013-2017 period.

Action

Set a bid date of February 17, 2015 for Bid No. B1502, for project UT1409 Avalon Road Water Replacement, 9th Street to Cambridge Road.