Memorandum

City of Lawrence

Information Technology

TO:	Dave Corliss, City Manager
CC:	Sean Sloan, Purchasing Specialist
FROM:	James Wisdom, Director of Information Technology
DATE:	January 16, 2015
RE:	Annual Software Maintenance for Harris / Innoprise ERP Software

Background

In 2009 the City purchased Innoprise Enterprise Resource Planning Software and began replacing the City’s SunGard H.T.E. Public Sector software the City had used for 25 years.  The software modules provides a variety of applications that serve all departments, including financial software for budgeting and accounting, purchasing, inventory, business licenses, asset management, cash receipts, accounts receivable, payroll, personnel, utility billing, building permits, code enforcement cases and several eGov solutions.  Innoprise is a division of Harris ERP Software. 

Program Funding

Software maintenance fees are funded annually by the base budgets in the primary user departments.  Because of the large number and variety of software applications in use, several accounts are used to fund the maintenance fees.  Specifically funding would come from these sources:

Funding Source	Account	Amount
General Fund Code Enforcement	001-1-1032-2323	8,916.60
General Fund Building Inspection	001-1-1034-2323	8,916.60
General Fund Information Systems	001-1-1070-2323	6,419.95
Water & Sewer Utility Billing	501-1-1069-2133	45,652.99
Water & Sewer Administration	501-7-7100-2133	2,139.98
Sanitation	502-3-3515-2133	7,133.28
Storm Water Utility	505-3-3910-2135	1,070.00
	TOTAL Charges:	$80,249.40

Action

The Information Technology Department requests approval to fund Harris ERP Software (Innoprise) 2015 software maintenance in the amount of $80,249.40.