Memorandum
City of Lawrence
Utilities Department
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TO: |
David L. Corliss City Manager Diane Stoddard Assistant City Manager Casey Toomay Assistant City Manager Brandon McGuire Assistant to the City Manager |
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FROM: |
Troy Shaw Project Engineer |
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CC: |
Dave Wagner Director of Utilities Mike Lawless Deputy Director of Utilities Philip Ciesielski Assistant Director of Utilities Beth Krishtalka Assistant to the Director Bob Brower Utilities Field Operations Superintendent |
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DATE: |
December 9, 2014 |
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RE: |
Agenda Item Negotiate for Design and Construction Phase Engineering Services for the 2016-2017 Watermain Replacement / Rehabilitation Program (UT1425) |
Project Description
Staff have identified the ongoing need for the replacement and rehabilitation of water distribution infrastructure due to pipe age, reliability, water quality, capacity issues and conflicts with proposed street improvement projects. Since the previous selection for Design and Construction Phase Engineering Services for the 2014-2015 Watermain Replacement/Rehabilitation Program (RFP R1322) approximately 25,000 feet of 8 24 waterline have been constructed or are slated to be under construction by the end of 2015. The locations of these improvements include 23rd Street from Alabama to Louisiana, 23rd Street from Iowa to Ousdahl, Mississippi from 3rd Street to 9th Street, Arkansas from 2nd Street to 4th Street, North Iowa from Lakeview to Riverridge, Avalon from 9th Street to Cambridge, Homestead from Lawrence Ave. to Lawrence Ave., 8th Street from Indiana to Kentucky, Cedarwood from 25th to 26th, Michigan from 2nd to 7th, Arkansas from 7th to 9th, Florida from 3rd to 4th, Lawrence Avenue from 27th Street to 31st Street, and at the Intersection of 10th and New York. Department staff also self performed several waterline replacements during this period.
Project Details
Department of Utilities staff continuously evaluates the condition of the water distribution system based on the occurrence of mainbreaks, pipe material and age, capacity and fire protection needs. Based on these criteria, along with the criticality of the watermain within the system and the number of services affected, watermains are targeted for replacement. Replacements of existing watermains are prioritized and performed in conjunction with roadway reconstruction, mill and overlay, and KLINK funded improvements.
Staff has received Request for Proposals for Design and Construction Phase Engineering Services related to the 2016-2017 watermain relocation/rehabilitation program. Authorization to negotiate for the Basis of Design Report would allow for the report to be completed the first quarter of 2015 and the design of selected projects to be completed in 2015/2016 allowing for individual project construction in 2016/2017. Actual project scopes, budgets and schedules will be determined as part of the Basis of Design Report.
Staff is proposing to initially contract for the 2016-2017 watermain relocation / rehabilitation Basis of Design Report (BDR) with the option to extend design services, based on satisfactory performance, with the negotiation of engineering service agreements for individual projects selected from the BDR.
Project History:
On October 14, 2014 City Commission authorized staff to advertise a Request for Proposals for Design and Construction Phase Engineering Services.
On October 15, 2014 staff advertised the RFP via demand star online service and direct mailing.
On November 14, 2014 in response to the Request for Proposals staff received proposals from eight (8) firms. Proposals were received from Benesch, BG Consultants, CFS Engineers, HDR, LandPlan Engineering, Professional Engineering Consultants, TREKK Design Group, and Wilson & Company.
A review committee consisting of Department of Utilities staff evaluated the proposals. Professional Engineering Consultants was unanimously judged to be the highest qualified respondent for the requested services.
Respondents were evaluated in the following categories:
Professional Engineering Consultants consistently outscored other respondents in the areas of project knowledge and approach and project qualifications and experience. Professional Engineering Consultants provided a well-detailed project approach that included all aspects of a project from initial concepts through construction observation. Professional Engineering Consultants identified and discussed the importance of Historic Environs and Environmental Protection Planning including their relevance and impact to the project. Professional Engineering Consultants also provided a thorough discussion of previous project experience and the availability of staff to meet the Citys project specific needs.
Project Funding
The project will be funded from the Department of Utilities bonded construction fund per the adopted Capital Improvement Project Scenario 5 for the 2013-2017 period.
Action Request
Authorize staff to Negotiate for Design and Construction Phase Engineering Services for the 2016-2017 Watermain Replacement / Rehabilitation Program (UT1425)