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CITY COMMISSION
MEETING AGENDA
December 16, 2014 – 4:00 p.m.
(Posted on webpage at 5:10 p.m. on 12/11/14)
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Updates:
12/16/14 @ 2:20 p.m.:
- Added correspondence to Regular Agenda Item No. 3 – Lawrence Landmarks on Lawrence Register of Historic Places; and
- Added correspondence to Regular Agenda Item No. 4 – East 9th Street project.
12/15/14 @ 3:30 p.m.:
- Added Amended Findings of Fact and a third party study to Consent Agenda Item No. 13 – Verizon Wireless communications tower;
- Added additional correspondence to Regular Agenda Item No. 2 – Hank Charcuterie public hearing; and
- Added ELNA Statement to Regular Agenda Item No. 4 – regarding the East 9th Street project.
12/12/14 @ 1:45 p.m.:
- Added the link to RCP/Sports Pavilion Lawrence Documents to Regular Agenda Item No. 1.
A. EXECUTIVE SESSION (4:00 – 5 :30 p.m.) :
1. Consider motion to recess into executive session for 90 minutes for the purpose of discussing non-elected personnel matters. The justification for the executive session is to keep personnel matters confidential at this time and to protect the privacy of non-elected personnel. The City Commission will resume the meeting in the Commission Meeting Room at the conclusion of the executive session.
ACTION: Approve motion to recess into executive session for 90 minutes for the purpose of discussing non-elected personnel items.
After a short break, the City Commission will resume the
regular meeting at 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION (6:35 p.m.) :
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/18/14 and 11/25/14.
2. Receive minutes from various boards and commissions:
Horizon 2020 Steering Committee meeting of 11/17/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set a bid date of January 13, 2015 for Bid No. B1465, Project No. UT1419 8th Street Waterline Replacement. Staff Memo & Attachments
b) Authorize the City Manager to execute Supplemental Agreement No. 1 in the amount of $198,644 with George Butler Associates, Inc. (GBA) for Project UT1402 City of Lawrence Flow Monitoring Program for 2015 sanitary sewer flow monitoring services. Staff Memo & Attachments
6. Adopt on first reading, Ordinance No. 9050, adopting the code of the City of Lawrence, Kansas – January 1, 2015 edition. Staff Memo & Attachments
7. Adopt on second and final reading, Ordinance No. 9027, repealing Ordinance No. 8951, pertaining to the salary of the City Commissioners and Mayor.
8. Authorize staff to advertise Request for Qualifications Q1500 for plumbing services to Complete Defect Removal on Private Property. Staff Memo & Attachments
9. Authorize staff to advertise a Request for Proposals (RFP R1416) for data consultation services for the Utilities GIS Data Integration with ESRI Local Government Information Model. Staff Memo & Attachments
10. Authorize staff to advertise a Request for Proposals (RFP R1417) for rate model and financial services. Staff Memo
11. Authorize Staff to Negotiate for Design and Construction Phase Engineering Services for the 2016-2017 Watermain Replacement/Rehabilitation Program (UT1425). Staff Memo
12. Authorize the City Manager to execute a License Agreement permitting Fall Creek Farms Development, Inc., to use a portion of the Running Ridge Road Right of Way for the placement an area marker sign in accordance with the terms of that Agreement. Staff Memo & Attachments
13. Approve Findings of Fact - Amended 12/15/14 regarding Application for Special Use Permit, No. SUP-14-00312, regarding the proposed Verizon Wireless telecommunications tower at 1725 Bullene Avenue. Third Party Study - Added 12/15/14
14. Authorize the appointment of a Steering Committee for the Cultural Plan. Staff Memo & Attachments
15. Authorize the Mayor to sign Releases of Mortgage for Terri L. Faunce, 1808 Mississippi Street, and Opal F. Marshall, 1322 Maple Lane. Staff Memo
D. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider authorization of payment/claim in the amount of $1,067,970.77 to RCP, LLC, pursuant to the Rock Chalk Park Development Agreement. Staff Memo & Attachments City Manager Apology Link to RCP/Sports Pavilion Lawrence Documents - Added 12/12/14
ACTION: Authorize payment/claim in the amount of $1,067,970.77 to RCP, LLC pursuant to the Rock Chalk Park Development Agreement, if appropriate.
2. Conduct a public hearing on the proposed drinking establishment distance limitation waiver for Hank Charcuterie, 1900 Massachusetts Street, and consider approving the distance limitation waiver. Staff Memo & Attachments Correspondence - Updated 12/16/14
ACTION: Conduct public hearing. Determine the sale of alcohol by Hank Charcuterie at 1900 Massachusetts Street in proximity to a church is not adverse to the welfare or safety of the public and grant the distance limitation waiver, if appropriate.
3. Conduct a public hearing and consider recommendations from the Historic Resources Commission to designate the following properties as Landmarks on the Lawrence Register of Historic Places: Staff Memo & Attachments Correspondence - Added 12/16/14
a) L-2-1-10: 645 Connecticut, AJ Griffin House.
b) L-2-4-10: 742 Connecticut, Ripley W. Sparr House.
c) L-2-20-10: 821 New York, Edward Manter House.
d) L-2-9-10: 934 Delaware, Speer House.
e) L-2-26-10: 936 Pennsylvania, Edmondson House.
f) L-2-10-10: 945 Delaware, William H. Schell House.
g) L-2-5-10: 946 Connecticut, William Watts House.
h) L-2-27-10: 946 Pennsylvania, Mann/Gray/Edmondson House.
i) L-2-28-10: 1002 Pennsylvania, Albert & Sarah Sirpless House.
j) L-2-6-10: 1004 Connecticut, August Wahl House.
k) L-2-12-10: 1029 Delaware, Sargent S. Whitcomb House.
l) L-2-13-10: 1208 Delaware, John & Mina Madson House.
ACTION: Conduct public hearing. Adopt on first reading, Ordinance No. 9057, for landmark designation of 645 Connecticut; Ordinance No. 9058, for landmark designation of 742 Connecticut; Ordinance No. 9059, for landmark designation of 821 New York; Ordinance No. 9060, for landmark designation of 934 Delaware; Ordinance No. 9061, for landmark designation of 936 Pennsylvania; Ordinance No. 9062, for landmark designation of 945 Delaware; Ordinance No. 9063, for landmark designation of 946 Delaware; Ordinance No. 9064, for landmark designation of 946 Pennsylvania; Ordinance No. 9065, for landmark designation of 1002 Pennsylvania; Ordinance No. 9066, for landmark designation of 1004 Connecticut; Ordinance No. 9067, for landmark designation of 1029 Delaware; Ordinance No. 9068, for landmark designation of 1208 Delaware to the Lawrence Register of Historic Places, if appropriate.
4. Receive East Lawrence Neighborhood Association (ELNA) document on full partnership and statement of values for the E. 9th Street project. Documentation will be available once it is provided by ELNA, on Monday, December 15) ELNA Statement - Added 12/15/14 Correspondence - Added 12/16/14
ACTION: Direct staff as appropriate.
5. Review existing 2014 City of Lawrence Legislative Policy Statement and direct staff concerning issues for inclusion in the 2015 Policy Statement. Correspondence
ACTION: Direct staff as appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
1. Consider adopting the 2015 City Commission Meeting Calendar.
· City Commission meeting scheduled for December 23 canceled.
· City offices closed on Thursday, December 25 in observance of the Christmas holiday.
· City Commission meeting, December 30, 9:00 a.m. and will consist of Consent Agenda items only.
· City offices closed Thursday, January 1, 2015 in observance of New Year’s Day.
· City offices closed Monday, January 19, 2015 in observance of Martin Luther King, Jr. Day.
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*dates in bold indicate City Commission meeting dates
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expired 09/30/14, with two becoming vacant and one position eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals. One position expires 12/31/14 and is eligible for reappointment to an additional term. Two additional positions will expire 12/31/14 and are not eligible for reappointment. These positions are delegated for a representative that is a residential contractor and an architect/engineer.
Douglas County Senior Service Advisory Board:
One position expires 12/31/14 and is eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Two positions expire 01/31/15 and are eligible for reappointment to additional terms.
Homeless Issues Advisory Committee:
Two positions expire 12/31/14 and are eligible for reappointment to additional terms.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
One vacancy on the Advisory Council for a position that expired 09/30/14. One position expired 09/30/14 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expired 11/30/14, and one for a position that expires 11/30/15. Five additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Three positions expire 01/31/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Four additional positions expire 12/31/14 and are eligible for reappointment to additional terms.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/16.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
Public Transit Advisory Committee:
Three positions expire 12/31/14, with two positions eligible for reappointment to an additional term and one position becoming vacant.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expire 12/31/14 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One position expires 12/31/14 and is eligible for reappointment to an additional term.