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CITY COMMISSION
MEETING AGENDA
November 18, 2014 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 11/13/14)
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Updates:
11/18/14 @ 1:40 p.m.:
- Deferred Regular Agenda Item No 2 – a request to rezone (Z-14-00300) approximately 0.8 acres, located at 4101 W. 6th Street, from RSO to CN2, until 12/02/14.
11/17/14 @ 3:00 p.m.:
- Added the Salvation Army Kettle Season Proclamation to Section A;
- Deferred Consent Agenda Item No. 4 – backhoe leases; and
- Added an additional staff memo and correspondence to Regular Agenda Item No. 3 – 9th Street Corridor project.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/11/14.
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
a) DEFERRED. Award the bid for the lease for
five backhoes (three for Street Division and two to the Utilities Department)
to Murphy Tractor Co., for a total of $175,896. Bid Memo
5. Adopt on second and final reading the following ordinances:
a) Ordinance No. 9052, designating 1100 Massachusetts Street, the Douglas County Courthouse, as a Landmark on the Lawrence Register of Historic Places.
b) Ordinance No. 9053, authorizing the issuance of Industrial Revenue Bonds for the HERE @ Kansas, LLC project (11th and Indiana).
6. Approve the following items related to planned City trail projects:
a) Authorize the City Manager to sign funding agreements and begin the bidding process as outlined by the Sunflower Foundation Community Trails Grant for construction of the Burcham Park River Trail. Staff Memo & Attachments
b) Authorize the City Manager to sign an agreement with the Kansas Department of Wildlife, Parks & Tourism Recreational Trails Program to provide grant funding for the .7-mile trail along the Baldwin Creek pedestrian easement. Staff Memo & Attachments
c) Accept Kansas Department of Transportation grant award for the Haskell Rail Trail between 23rd Street and 29th Street. The total cost of the project is $189,575.35, with the City responsible for twenty percent (20%) or $39,900. Staff Memo
7. Approve Fire/Medical Department Policy on Service to Lawrence and Grant Township During Restricted Access. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider adopting on first reading, Ordinance No. 9041, amending STO 85(b) to include a prohibition against stopping, standing, or parking in marked bicycle lanes. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 9041, amending STO 85(b) to include a prohibition against stopping, standing, or parking in marked bicycle lanes, if appropriate.
2. DEFERRED UNTIL 12/02/14.
Consider a request to rezone, Z-14-00300, approximately 0.8 acres from RSO (Single-Dwelling Residential-Office)
District to CN2 (Neighborhood Commercial Center) District, located at 4101 W. 6th
Street. Submitted by Doug and Berniece Garber, property owners of record. (PC
Agenda Item 2; denied 9-0) Staff
Report Map of Area PC Minutes Correspondence
ACTION: Direct
staff, as appropriate.
3. Consider authorizing staff to begin negotiations on a scope and fee with the design team of el dorado inc., for the 9th Street Corridor Project. Staff Memo Additional Staff Memo & Attachments - Added 11/17/14 Correspondence - Added 11/17/14
ACTION: Authorize staff to begin negotiations on a scope and fee with the design team of el dorado inc., for the 9th Street Corridor Project, if appropriate.
4. Consider the following items related to Rock Chalk Park: SPL/OCC Comparison Staff Memo
a) Authorizing payment to RCP, LLC, in the amount of $10,427,604 for infrastructure costs, withholding $25,000 until punch list items are completed. Authorize payment of $25,000 once the punch list items are completed. Staff Memo & Attachments SPL Change Order Memo
ACTION: Authorize payment of $10,427,604, withholding $25,000 until punch list items are completed, and the $25,000 payment once the punch list is completed, if appropriate.
b) Authorizing payment to RCP, LLC, for costs exceeding the total city infrastructure cost, in the amount of $1,000,000 from The Assists Foundation’s donation.
ACTION: Authorize payment of $1,000,000, if appropriate.
c) Authorize the Mayor to execute a trail easement agreement with RCP, LLC for the 19.2 acres of property northwest of City-owned property at Rock Chalk Park. Staff Memo & Attachments
ACTION: Authorize the Mayor to execute a trail easement agreement with RCP, LLC, if appropriate.
5. Consider approving change orders for B.A. Green, in the amount of $690,983, and change order for Gould Evans Architects, in the amount of $67,653.84, and consider authorizing final payments to B.A. Green and Gould Evans Architects, upon successful completion of the punch-list items. Consider authorizing placement of the unspent contingency funds from the $18 million bond issuance of $52,041 in the City’s capital improvement reserve fund, allocated for future library maintenance needs. Staff Memo & Attachments Library Update Memo
ACTION: Approve change orders for B.A. Green, in the amount of $690,983, and change order for Gould Evans Architects, in the amount of $67,653.84, and authorize final payments to B.A. Green and Gould Evans Architects, upon successful completion of the punch-list items. Authorize placement of the unspent contingency funds from the $18 million bond issuance of $52,041 in the City’s capital improvement reserve fund, allocated for future library maintenance needs, if appropriate.
6. Consider authorizing staff to solicit Qualifications/Proposals for the engineering design and construction plans for the Kasold Drive (Bob Billings Parkway to 6th Street) reconstruction project and consider accepting Federal-Aid Highway Safety Improvement Program Funds for the intersection of Kasold Drive and Harvard Drive. Staff Memo & Attachments
ACTION: Authorize staff to solicit Qualifications/Proposals for the engineering design and construction plans for the Kasold Drive (Bob Billings Parkway to 6th Street) reconstruction project and accept Federal-Aid Highway Safety Improvement Program Funds for the intersection of Kasold Drive and Harvard Drive, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Cancel the December 23, 2014 City Commission meeting and reinstate the December 30, 2014 City Commission meeting for bill paying items only. TENTATIVE
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· Lawrence Douglas County Investor Meeting, Tuesday, November 18, 7:30 – 9:00 a.m. Location: The Eldridge Hotel, Crystal Ballroom. Invitation
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
· City Commission Study Session, Tuesday, December 2, 4:00 p.m. for discussion with Wicked Broadband regarding fiber policy. Location: City Commission Room. TENTATIVE
· City Commission Study Session, Tuesday, December 9, 4:00 p.m. for discussion with RG Fiber regarding fiber policy. Location: City Commission Room. TENTATIVE
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13, two vacancies for positions that expired 09/30/14, and one vacancy for a position that expires 09/30/15. One additional position expired 09/30/14 and is eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals. One position expires 12/31/14 and is eligible for reappointment to an additional term. Two additional positions will expire 12/31/14 and are not eligible for reappointment. These positions are delegated for a representative that is a residential contractor and an architect/engineer.
Douglas County Senior Service Advisory Board:
One position expires 12/31/14 and is eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Two positions expire 12/31/14 and are eligible for reappointment to additional terms.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/14 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15. Five additional positions expire 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Four additional positions expire 12/31/14 and are eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
Public Transit Advisory Committee:
Three positions expire 12/31/14, with two positions eligible for reappointment to an additional term and one position becoming vacant.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expire 12/31/14 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One position expires 12/31/14 and is eligible for reappointment to an additional term.