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CITY COMMISSION
MEETING AGENDA
October 21, 2014 – 5:30 p.m.
(Posted on webpage at 4:50 p.m. on 10/16/14)
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Updates:
10/21/14 @ 2:15 p.m.:
- Added correspondence to Regular Agenda Item No. 2 – First Construction, LLC right-of-way request for 800 block of New Hampshire/200 block of E. 9th Street partial road closures; and
- Added additional correspondence to Regular Agenda Item No. 3 – PDP for 1101/1115 Indiana Street, HERE @ Kansas.
10/20/14 @ 11:45 a.m.:
- Added a revised staff memo to Regular Agenda Item No. 2 – First Construction, LLC right-of-way request for 800 block of New Hampshire/200 block of E. 9th Street partial road closures; and
- Added additional correspondence to Regular Agenda Item No. 3 – PDP for 1101/1115 Indiana Street, HERE @Kansas.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Horizon 2020 Steering Committee meeting of 09/22/14
Lawrence Cultural Arts Commission meeting of 09/10/14
Planning Commission meetings of 07/21/14 and 08/25/14
Sign Code Board of Appeals meeting of 03/06/14
Sister Cities Advisory Board meeting of 09/10/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Approve the sale of surplus equipment on GovDeals. Staff Memo
b) Authorize the City Manager to Execute Supplemental Agreement No. 1 with Walter P. Moore in the amount of $18,000 for Project UT1416 - Kaw and Clinton Water Treatment Plant Roof Replacements. Staff Memo & Attachments
c) Approve the purchase of wing plow retro-fitting for snow removal for the Public Works Department to American Equipment Co., in an amount not to exceed $25,000, utilizing the City of Olathe cooperatively bid contract #14-4398. Bid Memo
d) Authorize payment of $18,511 to the Lawrence Journal World for the printing and dissemination of the 2015 Winter/Spring Activities Guide. Staff Memo
5. Adopt the following ordinances on second and final reading:
a) Ordinance No. 9029, exempting the Carma and CarmaHop ridesharing programs for a period of six (6) months from the provisions of STO 69(a).
b) Ordinance No. 9045, installing a stop sign on 9th Street at Delaware Street.
c) Ordinance No. 9046, adding Delaware Street, from 8th Street to 11th Street, to the Truck Delivery Route Schedule.
d) Ordinance No. 9047, rescinding Ordinance No. 8814 that was established on October 23, 2013 that established a yield on eastbound 9th Street at Delaware Street.
e) Ordinance No. 9048, designating the speed limit of 20 mph on Delaware Street from 8th Street to 11th Street.
6. Adopt on second and final reading, Ordinance No. 9040, establishing a Neighborhood Revitalization Area at 900 Delaware Street. Authorize the City Manager to execute a Cooperative Agreement between the City, County, and School District on NRA Administration and authorize the City Manager to execute a Performance Agreement between the City and the applicant. Staff Memo & Attachments
7. Accept vacation of certain utility easements and dedication of new utility easements shown on Minor Subdivision, MS-14-00415, for Diamond Heights, a Minor Subdivision Replat of Lot 10, Block One, Diamondhead and Lots 10 & 11, Block Two, Langston Heights Addition. The property is located at 6208 Blue Nile Drive, 6304 Serenade Drive and 810 Silver Rain Road. Staff Memo & Attachments
8. Accept dedications of right-of-way and easements for Final Plat, PF-14-00143, for Kellyn Addition, located on the northwest corner of Queens Road and Overland Drive. Submitted by Grob Engineering, for Prairie Rose Holdings LC, property owner of record. Staff Memo & Attachments
9. Authorize the Mayor to execute a Termination of Base Lease Agreement, Lease Agreement and Bond Trust Indenture for the Neuvant House II project. Staff Memo & Attachments
10. Authorize the Mayor to sign a Mortgage Subordination for Clayton McHenry, 936 Pennsylvania. Staff Memo
11. Authorize the Mayor to execute a purchase contract with 1106 Rhode Island, LLC for the purchase of the property located at 1106 Rhode Island Street for $90,000, with the understanding that within one year of signing the purchase contract, the new owner will seek designation on the Lawrence Register of Historic Places for the property. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider request to approve a street event permit for the Kansas Half Marathon and 5K to close various streets in downtown and throughout Lawrence from 7:00 a.m. to 11:00 a.m. on Sunday November 2, 2014. Staff Memo & Attachments
ACTION: Approve a street event permit for the Kansas Half Marathon and 5K to close various streets in downtown and throughout Lawrence from 7:00 a.m. to 11:00 a.m. on Sunday November 2, 2014, and approve the donation of City services from Fire/Medical and Police Departments, if appropriate.
2. Consider approving a right of way permit for First Construction, LLC, to partially close a portion of the 800 block of New Hampshire Street and to partially close the 200 block of East 9th Street for a 24 month period for the construction of a building on the northeast corner of the intersection of 9th Street and New Hampshire Street. Staff Memo & Attachments - Revised 10/20/14 Correspondence - Added 10/21/14
ACTION: Approve a right of way permit for First Construction, LLC to partially close a portion of the 800 block of New Hampshire Street and to partially close the 200 block of East 9th Street for a 24 month period for the construction of a building on the NE corner of the intersection of 9th Street and New Hampshire Street with the right of way permit being issued with the approved building permit, if appropriate.
Approve reserved parking for seven spaces in the city parking lot #4 on the southernmost area of the parking lot for the businesses located in the building on the NW corner of 9th Street and New Hampshire Street, Monday to Friday 8:00 a.m. to 5:00 p.m. if appropriate.
3. Consider a request to revise the Preliminary Development Plan, PDP-14-00183, for HERE @ Kansas, located at 1101 & 1115 Indiana Street to reduce total parking spaces provided for the project from 683 to 583 (all 100 spaces requested to be removed are located within the onsite parking structure) and to affirm staff’s interpretation of the plan that the structure complies with the maximum height allowed per the zoning district. Staff Memo & Attachments Correspondence - Updated 10/21/14
Materials from 09/23/14 City Commission Meeting:
Parking Analysis Review Staff Memo
ACTION: Approve revised Preliminary Development Plan (PDP-14-00183) for HERE @ Kansas, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Town Hall meeting regarding police facility, Thursday, October 16, 7:00 – 8:00 p.m. Location: Liberty Memorial Central Middle School Auditorium, 1400 Massachusetts Street.
· Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18. Time: 10:00 a.m.
· Police Department Facility Tour, Saturday, October 18, 12:00 – 4:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Lawrence VenturePark Ribbon Cutting, Tuesday, October 21, 4:00 – 5:30 p.m. Location: Intersection of O’Connell Road and VenturePark Drive.
· Police Department Facility Tour, Saturday, October 25, 8:00 a.m. – 12:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Material Recovery Facility opening event, Tuesday, October 28. Time: TBD.
· Welcome Reception for Christina McClelland, Director of Arts and Culture on Monday, November 3, 2014. Location: Lied Center Pavilion, 1600 Stewart Drive. Time: 5:30 p.m. to 6:30 p.m.
· 2014 Phoenix Awards, Saturday, November 2, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· Joint City/County/USD meeting, Monday, November 10, 5:00 – 6:30 p.m. Location: USD Administrative Offices.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13, two vacancies for positions that expired 09/30/14, and one vacancy for a position that expires 09/30/15. One additional position expired 09/30/14 and is eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/14 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
Lawrence Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/15.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.