Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Diane Stoddard - Assistant City Manager Casey Toomay – Assistant City Manager Brandon McGuire – Assistant to the City Manager
FROM:	Troy Shaw – Project Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Assistant Director of Utilities Beth Krishtalka – Assistant to the Director Bob Brower – Utilities Operations Superintendent
Date:	October 7, 2014
RE:	October 14, 2014 Agenda Item – Advertise RFP R1415 for Design and Construction Phase Engineering Services for the 2016 -2017 Watermain Relocation / Rehabilitation Program.

Project Description

Staff have identified the ongoing need for the relocation and replacement of water distribution infrastructure due to pipe age, reliability, water quality, capacity issues and conflicts with proposed street improvement projects.  Since the previous selection for Design and Construction Phase Engineering Services for the 2014-2015 Watermain Relocation/Rehabilitation Program (RFP R1322) approximately 25,000 feet of 8” – 24” waterline have been constructed or are slated to be under construction by the end of 2015.  The locations of these improvements include 23^rd Street from Alabama to Louisiana, 23^rd Street from Iowa to Ousdahl, Mississippi from 3^rd Street to 9^th Street, Arkansas from 2^nd Street to 4^th Street, North Iowa from Lakeview to Riverridge, Avalon from 9^th Street to Cambridge, Homestead from Lawrence Ave. to Lawrence Ave., 8^th Street from Indiana to Kentucky, Cedarwood from 25^th to 26^th, Michigan from 2^nd to 7^th, Arkansas from 7^th to 9^th, Florida from 3^rd to 4^th, Lawrence Avenue from 27^th Street to 31^st Street, and at the Intersection of 10^th and New York.  Department Staff also self performed several waterline replacements during this period.

Project Details

Department of Utilities Staff continuously evaluates the condition of the water distribution system based on the occurrence of mainbreaks, pipe material and age, capacity and fire protection needs. Based on these criteria, along with the criticality of the watermain within the system and the number of services affected, watermains are targeted for replacement. Replacements of existing watermains are prioritized and performed in conjunction with roadway reconstruction, mill and overlay, and KLINK funded improvements.

Staff have prepared a Request for Proposals for Design and Construction Phase Engineering Services related to the 2016-2017 watermain relocation/rehabilitation program. Authorization to advertise for Proposals would allow for design to be completed in 2015/2016 for projects slated for construction in 2016/2017.  Actual project scopes, budgets and schedules will be determined as part of the requested engineering services.

Staff are proposing to initially contract for the 2016-2017 program with an option to extend the contract, based on satisfactory performance, with the negotiation of a supplemental agreement.

Project Funding

The project will be funded from the Department of Utilities bonded construction fund per the adopted Capital Improvement Project Scenario 5 for the 2013-2017 period.

Action Request

Authorize staff to advertise a Request for Proposals, RFP R1415, for Design and Construction Phase Engineering Services for the 2016-2017 Watermain Relocation/Rehabilitation Program.