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CITY COMMISSION
MEETING AGENDA
September 9, 2014 – 6:35 p.m.
(Posted on webpage at 4:55 p.m. on 09/04/14)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
2. Approve licenses as recommended by the City Clerk’s office.
3. Approve appointments as recommended by the Mayor.
4. Bid and purchase items:
a) Award bid for Bid No. B1448, Project No. PW1330, for the construction of a regional detention basin for Lawrence VenturePark, to R.D. Johnson Excavating Company, in the amount of $649,919.50. Bid Memo & Attachments
5. Approve rezoning, Z-14-00263, approximately 1.88 acres from IG (General Industrial) District to IL (Limited Industrial) District located at 720 E 9th St. Submitted by Flint Hills Development Group on behalf of 720 LLC, property owner of record. Adopt on first reading, Ordinance No. 9036, to rezone (Z-14-00263) approximately 1.88 acres from IG (General Industrial) District to IL (Limited Industrial) District located at 720 E 9th St. (PC Item 2; approved 10-0 on 8/25/14) Staff Report Map of Area PC Minutes Correspondence
6. Authorize staff to submit grant applications to the Kansas Airport Improvement Program for the reconstruction of Taxiway C and the west apron at the Lawrence Municipal Airport. Staff Memo & Attachments
7. Approve a street event permit for the KU Band Day Parade event to close various streets downtown on Saturday September 20, 2014 from a time yet to be determined. Staff Memo & Attachments
8. Approve the City of Lawrence Investment Policy for 2014 and adopt Resolution No. 7089, authorizing the Assistant Finance Director and Assistant City Manager to access the City of Lawrence MIP account. Staff Memo & Attachments
9. Approve as a “sign of community interest”, a request from Pilot Club of Lawrence to place a temporary directional signs at the northwest corner of 23rd Street and Harper Street, from September 19, 2014 to September 20, 2014. Staff Memo & Attachments
10. Authorize Mayor to sign a Subordination Agreement for 1715 Bullene. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct note and bond sale. Review bids received and approve sale of bonds and notes to the lowest responsible bidder. Consider adopting Resolution No. 7090, authorizing the sale of $13,745,000 in general obligation notes. Declare an emergency, and consider adopting on first and second readings, Ordinance No. 9038, and consider adopting Resolution No. 7091, authorizing the sale of $26,965,000 in general obligation bonds, 2014 Series A, and consider adopting on first and second readings, Ordinance No. 9039, and consider adopting Resolution No. 7092, authorizing the sale of $19,595,000 in general obligation bonds, 2014 Series B. Staff Memo & Attachments
ACTION: Conduct note and bond sale. Adopt Resolution No. 7090, authorizing the sale of $13,745,000 in general obligation notes. Declare an emergency, and adopt on first and second readings, Ordinance No. 9038, and adopt Resolution No. 7091, authorizing the sale of $26,965,000 in general obligation bonds, 2014 Series A, and adopt on first and second readings, Ordinance No. 9039, and adopt Resolution No. 7092, authorizing the sale of $19,595,000 in general obligation bonds, 2014 Series B, if appropriate.
2. Consider approving extension request for Final Development Plan for Miracon Plaza Planned Commercial Development - Phase 1 [FDP-01-02-07] generally located at the northeast corner of Wakarusa Drive and Clinton Parkway. Submitted by Tim Herndon, for Timothy W. Schmidt of OFF-PISTE, Inc., property owner of record. The approved plan proposes construction of a two-story retail/office/bank building containing approximately 8,000 square feet and associated site improvements. The request proposes extension of the approval for this project for an additional 24 months. This item was deferred from 09/02/14. Staff Memo & Attachments Proposed Grading within Drainage Easement Aerial Overlay Map
ACTION: Approve extension request for Final Development Plan for Miracon Plaza Planned Commercial Development - Phase 1 [FDP-01-02-07] generally located at the northeast corner of Wakarusa Drive and Clinton Parkway, if appropriate.
3. Consider Wicked Fiber Economic Development request and receive recommendation from the Public Incentives Review Committee. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Lawrence Schools Foundation Community Education Breakfast, Friday, September 5, 7:30 – 9:00 a.m. Location: Lawrence Holidome.
· Butterfly Garden dedication, Saturday, September 6, 8:30 a.m. Location: Lawrence Public Library, 707 Vermont Street.
· Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Thursday, September 11, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments (Bob Billings Parkway and Crestline Drive) Invitation
· Neighborhood meeting to discuss truck routes on Delaware and Pennsylvania Streets, Monday, September 15, 5:00 p.m. Location: Poehler Loft Building, 832 Pennsylvania Street, on the south side. Meeting Notice
· Retirement reception for Phil Burke (13 years), Building Inspector, September 18, 3:30 – 5:00 p.m. Location: Union Pacific Depot, 402 N. 2nd Street.
· Retirement reception for Ed Mullins (23 years), Finance Director, September 19, 2:00 – 4:00 p.m. Location: City Commission Room.
· Luncheon celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 3.
· City employee appreciation party, Friday, October 3, 4:00 – 7:00 p.m. Location: Sports Pavilion Lawrence at Rock Chalk Park.
· Dinner celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 5.
· Grand opening for Sports Pavilion Lawrence at Rock Chalk Park, Sunday, October 5, 2:00 – 4:00 p.m. Location: 100 Rock Chalk Lane.
· Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18. Time: 10:00 a.m.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· Joint City/County/USD meeting, Monday, November 10, 5:00 – 6:30 p.m. Location: USD Administrative Offices.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expired 05/31/14.
Board of Zoning Appeals/Sign Code Board of Appeals
Two
positions expire 09/30/14 and both are eligible for reappointment to additional
terms.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Hospital Board:
Three positions expire 09/30/14 and all are eligible for
reappointment to additional terms.
Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
Lawrence Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/15.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.